Instrumentation Technical Specialist (Pharmaceutical Capital Projects)

Process Automation – Controls.Instruments.Validations, Inc.; Indianapolis, Northern (IN, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Healthcare coverage (premium paid by 𝘗

Health Savings Account with companyCon

401(k) with company match

Job summary

PACIV is seeking an Instrumentation Technical Specialist for the Indianapolis, IN area to support instrumentation activities across active capital projects. This hands-on role focuses on execution, coordination, and material readiness to ensure instrumentation is tracked, received, documented, and available to meet commissioning and project timelines.

Instrumentation refers to process instrumentation used in manufacturing systems, including flow meters, pressure transmitters, temperature

Qualifications

• Associate’s or Bachelor’s degree in a technical field or equivalent experience.
• 2+ years of experience in manufacturing, process, or regulated environments.
• Experience supporting equipment, instrumentation, or material management in project settings.

Responsibilities

• Coordinate instrumentation activities across project lifecycle from planning through turnover.
• Plan and forecast instrumentation with Project Management and Procurement.
• Track status of instrumentation from order to delivery and maintain records in tracking systems.
• Verify receipt, documentation, calibration, and compliance of instruments.
• Coordinate shipments and ensure chain-of-custody in regulated environments.
• Prepare turnover packages including datasheets, certificates of compliance, calibration records, and warranties.

Skills

Attention to detail

Multitask management

Documentation discipline

Education

Technical degree

Job description

Instrumentation Technical Specialist (Pharmaceutical Capital Projects)

Onsite: Indianapolis, IN (Onsite)

Work at the center of instrumentation execution for critical pharmaceutical projects

PACIV (pronounced pah-SEEV) Process Automation, Controls, Instrumentation & Validation

We support large-scale capital projects across the pharmaceutical and life sciences industries. We work in highly regulated manufacturing environments where precision, documentation, and execution are critical.

We are looking for an Instrumentation Technical Specialist for our Indianapolis, IN office to support instrumentation activities across active capital projects in Indianapolis. This is a hands-on position that focuses on execution, coordination, and material readiness, making sure all the manufacturing instrumentation are properly tracked, received, documented, and available to support commissioning and project timelines.

Important: For this position, “instrumentation” refers to process instrumentation used in manufacturing systems; including devices such as flow meters, pressure transmitters, temperature sensors, level instruments, and valves. This does not include laboratory or analytical equipment. This is not a design engineering position.

What You Will Do

You will play a key role in the coordination and management of process instrumentation throughout the project lifecycle, from planning through turnover.

Instrumentation Planning and Coordination

• Coordinate with Project Management and Procurement to plan, schedule, and forecast instrumentation activities
• Align material readiness with project schedules and commissioning requirements
• Support planning specifically for process instrumentation used in manufacturing systems

Material Management and Tracking

• Track the status of instrumentation (e.g., transmitters, gauges, valves) from order through delivery
• Maintain accurate records within project tracking systems and databases
• Interface with warehouse teams to support receiving, storage, inventory control, and distribution

Receiving and Verification

• Execute receipt verification in accordance with commissioning requirements
• Inspect instrumentation and confirm documentation completeness (calibration, compliance, etc.)
• Identify and resolve discrepancies such as damaged or missing materials

Logistics and Handling

• Coordinate routine and expedited shipments of instrumentation
• Ensure proper packaging, documentation, and chain-of-custody for regulated environments

Documentation and Turnover

• Prepare and compile turnover packages, including:
  • Datasheets
  • Certificates of compliance
  • Calibration records
  • Warranties
• Ensure all documentation meets GDP and cGMP standards

Issue Resolution and Project Support

• Support resolution of non-conforming instrumentation with internal teams
• Provide updates on instrumentation readiness, material status, and risks
• Support multiple concurrent capital projects in a structured, deadline-driven environment

What a Typical Day Looks Like

You will work directly with process instrumentation used in manufacturing systems, verifying received equipment, organizing documentation, updating tracking systems, and ensuring materials are ready for installation and commissioning. You will also work closely with project teams to keep instrumentation aligned with schedule and compliance requirements.

Minimum Qualifications

• Associate’s or Bachelor’s degree in a technical field (or equivalent experience)
• 2+ years of experience in a manufacturing, process, or regulated environment
• Experience supporting equipment, instrumentation, or material management in project settings
• Strong attention to detail and documentation accuracy
• Ability to manage multiple priorities across concurrent projects
• Organized and structured approach to tracking and recordkeeping

Preferred Experience

• Pharmaceutical, biotech, or medical device industry experience
• Hands-on exposure to process instrumentation; flow, pressure, temperature, or level devices
• Experience supporting commissioning, validation, or turnover documentation
• Ability to work effectively within GDP/cGMP environments

Compensation and Benefits

• Generous paid time off, vacation, sick leave, and company holidays
• Healthcare coverage with 90% of premiums paid by PACIV
• Health Savings Account with company contributions
• 401(k) with company match up to 4% and immediate vesting

Why Join PACIV

• Support high-impact pharmaceutical capital projects
• Work directly with manufacturing instrumentation and regulated systems
• Gain experience in compliance, instrumentation management, and project support

Additional Information

• No C2C or 1099 arrangements
• PACIV does not engage with external recruiting agencies
• Candidates must be authorized to work in the United States. PACIV does not sponsor OPT, CPT, or H-1B visas or support H-1B transfers.

PACIV is committed to an inclusive workplace. All qualified applicants will receive consideration without regard to legally protected status.