Instrument Coordinator, Sterile Processing - Full Time, Day

100 Mary Washington Healthcare; United States; On-site; USD 33,000 - 47,000; Full time

Job summary

Mary Washington Healthcare seeks a Sterile Processing Instrument Coordinator to manage instrument sets and loaners, coordinate with OR teams, and liaise with vendors. You will ensure accurate assembly, documentation, and maintenance of surgical instruments for scheduled procedures.

The role requires CRCST and CIS certifications within six months of hire, plus a minimum of three years in sterile processing and experience with instrument tracking systems. Preceptor experience is valued.

Qualifications

• High school diploma or equivalent.
• Current certification in Sterile Processing Technology (CRCST or equivalent) required.
• Certified Instrument Specialist (CIS) certification required within six months after hire.
• Minimum of three years of Sterile Processing experience with advanced knowledge of surgical instrumentation and complex instrument sets.
• Experience coordinating instrument inventories, specialty trays, loaner instruments, and vendor interactions required.
• Experience with instrument tracking systems and inventory documentation preferred.
• Prior preceptor or staff-training experience required.

Responsibilities

• Coordinates organization, tracking, and availability of instrument sets, specialty instruments, and loaner trays.
• Identifies instrument needs for scheduled cases with Operating Room staff.
• Liaises with vendors regarding instrumentation, repairs, evaluations, trials, and new products.
• Manages receipt, documentation, processing, storage, distribution, and return of loaner instrumentation while following policies.

Skills

Sterile processing

Inventory coordination

Vendor liaison

Preceptor experience

Education

CRCST certification

CIS certification

High school diploma

Job description

Start the day excited to make a difference...end the day knowing you did. Come join our team.

Job Summary: The Sterile Processing Instrument Coordinator supports the management, organization, and availability of surgical instruments and instrument sets. The Coordinator works with Sterile Processing staff, Operating Room teams, vendors, and other departments to help ensure instruments are accounted for, properly maintained, assembled, and available for scheduled procedures.

Essential Functions and Responsibilities

• Coordinates the organization, tracking, and availability of instrument sets, specialty instruments, and loaner trays.
• Works with Operating Room staff and other clinical coordinators to identify instrument needs for scheduled cases.
• Serves as a liaison with vendors regarding instrumentation, repairs, evaluations, trials, inventory needs, and new product introductions.
• Coordinates the receipt, documentation, processing, storage, distribution, and return of loaner instrumentation while ensuring compliance with organizational requirements and manufacturer instructions.
• Monitors instrument set contents and helps identify missing, damaged, or incorrectly assembled items.
• Communicates instrument shortages, set changes, and other issues to department leadership and affected teams.
• Reviews and coordinates updates to instrument sets, count sheets, and tray configurations to support clinical needs, efficiency, and standardization.
• Monitors instrument utilization, condition, and service life to support replacement planning and capital requests.
• Provides guidance to Sterile Processing staff on instrument identification, handling, and set assembly within scope and training.
• Functions as the department resource for instrument identification, instrument care requirements, assembly specifications, and manufacturer instructions for use.
• Participates in audits, quality-improvement activities, and efforts to improve instrument availability and workflow.
• Follows organizational policies, infection-prevention practices, safety requirements, and applicable manufacturer instructions.
• Performs other duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Current certification in Sterile Processing Technology (CRCST or equivalent) required.
• Certified Instrument Specialist (CIS) certification required within six months after hire.
• Minimum of three years of Sterile Processing experience with advanced knowledge of surgical instrumentation and complex instrument sets required.
• Experience coordinating instrument inventories, specialty trays, loaner instruments, and vendor interactions required.
• Experience with instrument tracking systems and inventory documentation preferred.
• Prior preceptor or staff-training experience required.

MWHC will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status (EOE). We are also committed to equitable and transparent compensation practices and comply with all applicable pay transparency and pay equity laws.

Required Physical Requirements

• Constant (67-100% of workday) use of arms and hands;
• Frequent (34-66% of workday) standing, walking, and sitting;
• Occasional (0-33% of workday) bending, stooping, and squatting;
• Ability to lift 35 lbs.;
• Ability to push and pull up to 20 lbs.;
• Auditory and visual skills to include color determination.

Mental Requirements

• Possesses critical thinking and analytical skills.
• Ability to multi-task.
• Ability to communicate effectively and collaborate with a multi-disciplinary team.
• Capacity to cope with difficult situations.
• Ability to tolerate irregular hours including evenings, nights, and weekends.

Environmental Requirements and Exposure Hazards

Potential risk of exposure to radiation and toxic chemicals. Potential for exposure to bloodborne pathogens; must be able to wear appropriate personal protective equipment.

Compensation Pay Range

$24.21 - $33.89 Working at Mary Washington Healthcare Whether you are a new grad, experienced clinical professional or wanting to begin a career in healthcare, there is no better place than Mary Washington Healthcare. As a Great Place to Work-Certified company we treat our Associates like family - with respect, understanding, and communication. Safety is our top priority As a healthcare system, patient and Associate safety is our priority which is why all Associates will be required to take the following vaccines*: Annual flu vaccine *MWHC reserves the right to amend this list at any time. Medical and Religious exemptions may apply,. Will be discussed at interview.