Instrument Coordinator, Sterile Processing - Full Time, Day

Mary Washington Healthcare Incorporated; Fredericksburg (VA); On-site; USD 33,000 - 47,000; Full time

Job summary

Mary Washington Healthcare in Fredericksburg, VA is seeking a Sterile Processing Instrument Coordinator. You will manage instrument sets, coordinate with OR teams, and liaise with vendors to ensure timely availability and proper maintenance of instruments.

The role requires CRCST and CIS within six months, plus a minimum of three years in sterile processing, including inventory management and staff training responsibilities.

Qualifications

• High school diploma or equivalent required.
• CRCST or equivalent certification required.
• CIS certification required within six months after hire.
• Minimum of three years sterile processing experience with instrument sets.
• Experience coordinating instrument inventories and vendor interactions.

Responsibilities

• Coordinate organization, tracking and availability of instrument sets and loaner trays.
• Identify instrument needs for scheduled cases with OR staff and coordinators.
• Liaise with vendors regarding instrumentation, repairs and new products.
• Manage receipt, processing, storage and return of loaner instrumentation.
• Monitor contents to identify missing or damaged items and ensure accuracy.
• Communicate shortages and changes to department leadership and teams.
• Update instrument sets, count sheets and tray configurations to support needs.
• Support replacement planning through monitoring instrument life and use.

Skills

Sterile processing

Inventory coordination

Vendor liaison

Training/mentoring

Education

High school diploma or equivalent

CRCST certification

CIS certification

Tools

Instrument tracking systems

Job description

Start the day excited to make a difference...end the day knowing you did. Come join our team.

Job Summary:

The Sterile Processing Instrument Coordinator supports the management, organization, and availability of surgical instruments and instrument sets. The Coordinator works with Sterile Processing staff, Operating Room teams, vendors, and other departments to help ensure instruments are accounted for, properly maintained, assembled, and available for scheduled procedures.

Essential Functions and Responsibilities:

• Coordinates the organization, tracking, and availability of instrument sets, specialty instruments, and loaner trays.

• Works with Operating Room staff and other clinical coordinators to identify instrument needs for scheduled cases.

• Serves as a liaison with vendors regarding instrumentation, repairs, evaluations, trials, inventory needs, and new product introductions.
• Coordinates the receipt, documentation, processing, storage, distribution, and return of loaner instrumentation while ensuring compliance with organizational requirements and manufacturer instructions.

• Monitors instrument set contents and helps identify missing, damaged, or incorrectly assembled items.

• Communicates instrument shortages, set changes, and other issues to department leadership and affected teams.

• Reviews and coordinates updates to instrument sets, count sheets, and tray configurations to support clinical needs, efficiency, and standardization.

• Monitors instrument utilization, condition, and service life to support replacement planning and capital requests.
• Provides guidance to Sterile Processing staff on instrument identification, handling, and set assembly within scope and training.

• Functions as the department resource for instrument identification, instrument care requirements, assembly specifications, and manufacturer instructions for use.
• Participates in audits, quality-improvement activities, and efforts to improve instrument availability and workflow.

• Follows organizational policies, infection-prevention practices, safety requirements, and applicable manufacturer instructions.

• Performs other duties as assigned.

Qualifications:

• High school diploma or equivalent required.

• Current certification in Sterile Processing Technology (CRCST or equivalent) required.
• Certified Instrument Specialist (CIS) certification required within six months after hire.
• Minimum of three years of Sterile Processing experience with advanced knowledge of surgical instrumentation and complex instrument sets required.
• Experience coordinating instrument inventories, specialty trays, loaner instruments, and vendor interactions required.

• Experience with instrument tracking systems and inventory documentation preferred.

• Prior preceptor or staff-training experience required.

MWHC will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status (EOE). We are also committed to equitable and transparent compensation practices and comply with all applicable pay transparency and pay equity laws.

Required

Physical Requirements: Constant (67-100% of workday) use of arms and hands; frequent (34-66% of workday) standing, walking, and sitting; occasional (0-33% of workday) bending, stooping, and squatting; ability to lift 35 lbs.; ability to push and pull up to 20 lbs.; auditory and visual skills to include color determination.

Mental Requirements: Possesses critical thinking and analytical skills. Ability to multi-task. Ability to communicate effectively and collaborate with a multi-disciplinary team. Capacity to cope with difficult situations. Ability to tolerate irregular hours including evenings, nights, and weekends.

Environmental Requirements and Exposure Hazards: Potential risk of exposure to radiation and toxic chemicals. Potential for exposure to bloodborne pathogens; must be able to wear appropriate personal protective equipment.

It is the policy of Mary Washington Healthcare to provide reasonable accommodations to qualified individuals with a disability who are applicants for employment or Associates.

Compensation Pay Range:

$24.21 - $33.89