Instructional Support Coordinator

Dixie Technical College; Saint George (UT); On-site; USD 45,000 - 65,000; Full time

Job summary

Dixie Tech seeks an Instructional Support Coordinator to assist the Program Director and instructors with daily operations and COE accreditation compliance. The role coordinates building schedules, training support, and ensures essential elements for program success.

Ideal candidates have 2–3 years in educational administration, a Bachelor's degree, and strong attention to detail, communication, and organizational skills. On-site position in St. George, UT.

Qualifications

• Attention to detail, internet, software, research, and communication skills are required.
• Bachelor's degree required.
• Two to three years' experience in educational administration preferred.

Responsibilities

• Assist Program Director and instructors with day-to-day operations.
• Coordinate scheduling of the building and support training elements.
• Maintain COE accreditation compliance and communicate with Occupational Advisory Committees.
• Assist in admissions processes and coordinate with Student Services.
• Monitor syllabi, competencies, attendance, and real-time progress.
• Ensure Canvas training and compliance with college policies.

Job description

The Instructional Support Coordinator (ISC) assists the Program Director and program instructors with day-to-day operations of the assigned programs and helps to ensure that COE accrediting standards are met every day. In addition, this person coordinates the scheduling of the building and assists in ensuring that all training is supported and has the necessary elements to be successful. The ISC will help to ensure quality, provide necessary support and coordination, and assist in keeping close contact with the Programs' Occupational Advisory Committees.

Dixie Tech is a public technical college located on a new state-of-the-art campus in St. George, Utah. The College has 30 programs accredited by the Council on Occupational Education (COE) that offer certifications in high-demand, high-pay professions.

Essential Duties and Responsibilities

• Assist in monitoring that program and course objectives, as well as student completion, placement, and licensure (if applicable) outcomes, are met in all programs
• Help to ensure that programs are in compliance with COE accrediting standards
• Be proactive in creating solutions and improvements to help assigned programs to be more efficient and effective. Discuss ideas with the Program Director
• Be a positive team member and foster good relationships within the department
• Assist in the administration of the admissions process for programs
• Communicate and coordinate with Student Services regarding assigned COE programs
• Monitor:
• Current and relevant syllabi are on file for every course in each program. Competencies are reflected in each syllabus and match Northstar
• Attendance and progress are accurate and always in real-time for each program
• That all programs are utilized and trained in the use of Canvas
• Programs for compliance with the college's policies and procedures regarding Work-Based Activities and the Educational Program Administration Process
• Maintain continuous communication with the Program Director and program instructors, and communicate issues in a timely manner to the Program Director
• Help monitor student progress, assessing needs, and assisting students.
• Assist instructors with financial planning and program budgets
• Ensure that student immunizations and background checks are completed and recorded appropriately.
• Help manage student externships as directed by the Program Director/Manager
• Gather and submit accurate outcome and placement data to the registrar in a timely manner and follow up as needed.
• Maintain communication with Occupational Advisory Committees. Assist with arranging and conducting meetings. Take direction and implement decisions made by the committee. Ensure OAC contact information is always up to date.
• Help complete Employer Verification Forms every year for each program
• Support instructors' administrative needs in order to allow instructors to be in the classroom as much as possible
• Assist programs with supplies, receiving, and inventory
• Help recruit and market for programs in order to maintain full enrollment in cohorts
• Help other program areas with special projects as assigned
• Answer telephone calls, receive visitors, and submit necessary forms in a timely and professional manner
• Ensure that students and staff are treated respectfully and equally without regard to their race, color, religion, sex, age (40 or over), national origin, disability, sexual orientation, gender identity, pregnancy, childbirth, or pregnancy-related condition. Report all violations immediately to HR or Student Services
• Other duties as assigned
• Compliance with Dixie Tech Policies and Procedures

Requirements and Qualifications

• Two to three years' experience working in educational administration is preferred
• Experience working in a medical environment is preferred
• Bachelor's degree required
• Attention to detail, internet, software, research, and communication skills are required.
• The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push, and pull items weighing 30 pounds or less. The position requires manual dexterity, auditory and visual skills, and the ability to follow written and oral instructions and procedures.

While we thank all applicants for applying, only those being actively considered for employment will be contacted during the selection process.