College Admissions and Testing

Dixie Technical College; Saint George (UT); On-site; USD 42,000 - 54,000; Full time

Job summary

Dixie Technical College in St. George, Utah, seeks an Admissions Advisor who will also coordinate the Testing Center, offering a dynamic dual-role opportunity for a self-starter who can juggle people and processes.

The role supports applicants through the admissions process, schedules advisement, manages CRM notes, tours, and works to ensure testing center compliance and smooth student experiences.

Qualifications

• High school diploma required.
• Bachelor's degree or industry certificate preferred.
• 3+ years of experience in educational or testing administration preferred.

Responsibilities

• Assist applicants through the admissions process and schedule advisement appointments.
• Oversee daily operations of the Testing Center and ensure compliance with testing regulations.
• Update Zoho CRM with detailed notes, appointments, and tasks; maintain testing center statistics and reports.
• Lead campus tours for applicants and support enrollment objectives.
• Develop and maintain testing center policies and procedures in response to changing demands.

Skills

Customer service

Communication skills

Time management

Education

High School diploma

Bachelor's degree

3+ years experience in educational/testing administration

Job description

Thrive on variety? This dual-role position lets you shape the first impression for future students as an Admissions Advisor while independently running the show at our Testing Center - perfect for a self-starter who loves juggling people and processes in equal measure. While we thank all applicants for applying, only those being actively considered for employment will be contacted during the selection process.

Summary:

This is a dual-role position with responsibilities in Admissions and the Testing Center. An Admissions Advisor is responsible for supporting the admissions process and plays a vital role in ensuring the smooth operation of the application process to facilitate a positive experience for prospective students. The Testing Center Coordinator oversees the daily operations of the Testing Center and ensures compliance with all testing regulations.

Dixie Technical College is a public technical college located in a new state-of-the-art campus in St. George, Utah. The College has 29 Council on Occupational Education-accredited programs that offer certifications in high-demand, high-pay professions.

Admissions Duties and Responsibilities:

• Reach out to all applicants to assist with the application and set up an advisement appointment when possible via in-person or through video conference
• Verify accurate applicant information, ensure admission standards are met, and verify applications are complete
• Facilitate the introduction of applicants to financial aid, instructional support, and instructors
• Lead campus tours for applicants when needed
• Keep Zoho CRM updated with detailed notes, appointments, and tasks
• Be a team player and seek feedback
• Stay positive and represent the college in a professional manner
• Look for opportunities to help team members and students to accomplish their tasks and goals
• Share ideas for innovating the admissions process to make it more efficient and simple
• Utilize multiple forms of communication with applicants (phone calls, text messages, and email)
• Become familiar with all details of the programs offered to ensure good customer service
• Be efficient with time management and proactive in helping fill programs
• Ensure that students and staff are treated respectfully and equally without regard to their race, color, religion, sex, age (40 or over), national origin, disability, sexual orientation, gender identity, pregnancy, childbirth, or pregnancy-related condition. Report all violations immediately to HR or Student Services.

Testing Center Duties and Responsibilities:

• Oversee the daily operations of the Dixie Technical College Testing Center
• Work with the supervisor to develop and update services, policies, and procedures in response to changing demands
• Follows federal and state regulations and policies and ensures compliance with regulations
• Maintain rules and regulations for all external testing agencies
• Maintain certification with all testing agencies
• Serves as liaison with the programs and external testing agencies to ensure exams are proctored in a timely manner
• Administer special accommodations to students as directed by the ADA coordinator
• Train, schedule, and direct the work of the other staff assigned to the testing center
• Administer and proctor exams offered in the Testing Center
• Immediately report any cheating or dishonesty to Student Services
• Manage appointment schedule
• Maintains Testing Center statistics, including the number of people tested, the number of tests given, the type of tests, and the budget. Prepares monthly and annual reports and makes recommendations to the supervisor concerning staffing and programming implications.
• Enter test results into the Admissions software daily.
• Ensure end-of-day checklists are effectively completed
• Adhere to and enforce FERPA regulations
• Ensure cleanliness in the testing center
• Develop new testing center programs as demand requires by the programs and the community as directed by the supervisor
• Follow Dixie Tech policies and procedures
• Other duties as assigned

Requirements and Qualifications:

• High School diploma required.
• Bachelors Degree, Industry Certificate, or 3+ years of experience in educational or testing administration preferred
• 2-year minimum customer service or student advising required
• Strong communication and/or presentation skills
• Strong time management skills