Instructional Assistant, Sacred Heart School, 2025 – 2026 School Year

Diocese of San Jose; Saratoga (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

An established educational institution is on the lookout for dedicated Instructional Assistants to support teachers and enhance the learning experience for students from Pre-Kindergarten to 8th grade. This role involves classroom management, tutoring, and ensuring a safe and organized environment. Ideal candidates will possess strong organizational and interpersonal skills, with a commitment to fostering positive relationships within the school community. If you are passionate about education and eager to make a difference in students' lives, this position offers a rewarding opportunity to contribute to a nurturing and dynamic learning atmosphere.

Qualifications

• Experience with educational programming and working with students is preferred.
• Must have excellent written and oral communication skills.

Responsibilities

• Support the Teacher in classroom management and instruction.
• Supervise students and ensure their safety and well-being.

Skills

Child Development Principles

Organizational Skills

Interpersonal Skills

Customer Service Focus

Flexibility

Reliability

Education

High School Diploma

Bachelor’s Degree

Course Credit in Child Development

Tools

Word Processing Applications

Presentation Software

School Information Systems (SIS)

Google Applications

Workday

Job description

Sacred Heart School in Saratoga is seeking full and part-time Instructional Assistants for the 2025-2026 school year. Sacred Heart School, located in beautiful Saratoga, California, serves more than 250 students in Pre-Kindergarten through 8th grade. The work hours available are flexible so please inquire for more information.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING (and other duties as assigned):

Classroom Management and Learning Environment

• Support the Teacher in positive classroom management and delivering effective instruction to all students, including in small groups and individually.
• Report progress regarding student performance and behavior.
• Assure the health and safety of students by following established practices and procedures; maintain a safe, orderly, and clean learning environment.
• Tutor individual or small groups of students, reinforcing instruction as directed by the Teacher; monitor and oversee student drills, practices, and assignments in various subjects; confer with the Teacher concerning lesson plans and materials to meet student needs.
• Maintain discipline in the absence of the Teacher.

Supervising Students

• Supervise students both inside and outside the classroom where assigned.
• Accept responsibility for the safety and well-being of each child.

Instructional Materials and Clerical Tasks

• Assist the Teacher in maintaining a functioning classroom environment. Examples include but are not limited to:
• Classroom setup
• Materials
• Devices
• Bulletin boards
• Assist in the preparation of instructional materials and exercises as well as the implementation of lesson plan.

REQUIRED SKILLS/ABILITIES:

• Understand the principles of child development and education models.
• Exhibits flexibility in day-to-day school environments.
• Excellent organizational and human relations skills.
• Self-motivated and reliable.
• Able to establish and maintain positive, effective working relationships with principal, parents, staff, and the general public.
• Able to manage moderate levels of stress.
• Outstanding interpersonal skills with a strong customer service focus (internal and external).
• Ethical and discreet team player.

Other Duties & Responsibilities:

• Act as a role model of professionalism in a Catholic environment.
• Support the philosophy, policies, and goals of the school, as well as the decisions made by the Principal and Administrators.
• Ensure the health, safety, and welfare of all students.
• Adhere to all policies and procedures as outlined in the parent/student handbook and employee handbook.
• Work as part of a team.
• Attend faculty, administrative, and all other meetings as needed.

THIS POSITION SUPERVISES: N/A

THIS POSITION SUPERVISES (OTHERS): N/A

QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Education and/or Experience:

• High school diploma. Bachelor’s degree, preferred.
• Course credit in child development, preferred.
• At least two years’ experience implementing educational programming and working with students as a Teacher and/or educational aide, preferred.
• Previous experience supervising children.
• Sufficient training to perform tasks assigned by the Principal and/or Teacher.

Language Skills:

• Excellent written and oral communication skills with an ability to effectively communicate with all stakeholders of the school.
• English, required.
• Bilingual (English/Spanish or English/Vietnamese) preferred.

Technical Skills:

• First Aid and CPR certified.
• Proficient at word processing, presentation, and electronic mail applications.
• Experience with school information systems (SIS).
• Ability to use devices common to classrooms (e.g.: cameras, projectors, etc.).
• Working knowledge of Workday, or willingness to learn.
• Proficient with Word, Excel, PowerPoint, and Google applications.

Physical Demands:

• Sitting, standing, walking, reaching, lifting, repetitive motion, bending, stooping, crouching, climbing, stretching, twisting.
• Can lift 10 lbs. in compliance with safety standards.
• Must be able to stand for long periods of time.
• Handles exposure to climate change and temperature.
• Can operate standard office equipment such as copiers, fax machines, personal computer, telephone, and alarm system.
• Level of vision, hearing, speaking required.

Other Requirements:

• Able to work evenings and weekends if required.
• Must have an understanding and acceptance for the mission of the Catholic Church.
• Must support the teachings and values of the Catholic Church and its mission.

Salary Range: $25.71 – $29.77 per hour, based on education and experience.