Instructional Assistant, Holy Spirit School, School Year 2026-2027

Diocese of San Jose; San Jose (CA); On-site; USD 38,000 - 44,000; Full time

Job summary

Diocese of San Jose seeks an Instructional Aide to support teachers with classroom instruction, lessons, and learning activities while providing individualized and small-group support to reinforce academics. The role includes monitoring student progress, communicating observations to the classroom teacher, and aiding with classroom management and routines.

Under the direct supervision of the Principal, the Instructional Assistant helps create a well-organized, smoothly functioning class

Qualifications

• High school diploma required; Bachelor’s degree preferred.
• Two years’ experience in educational programming or as an educational aide preferred.
• Experience supervising children and supporting teachers in a classroom setting.

Responsibilities

• Assist teacher with instruction and small-group/individual support.
• Report student progress and behavior to the teacher.
• Maintain safe, orderly learning environment and follow health/safety practices.
• Prepare instructional materials and assist with lesson plans and materials.
• Supervise students during transitions, recess, and lunch as assigned.

Skills

Child development understanding

Organizational skills

Communication skills

Flexibility

Stress management

Interpersonal skills

Discretion

Education

High school diploma

Bachelor’s degree (preferred)

Tools

First Aid/CPR certification

Word processing

Google applications

Excel

PowerPoint

SIS (School Information Systems)

Workday (willingness to learn)

Devices/projectors

Job description

The Instructional Aide assists teachers with classroom instruction, lessons, and learning activities while providing individual and small-group support to reinforce academic skills and concepts. The role includes monitoring student progress, communicating observations to the classroom teacher, supporting students with varying learning needs and abilities, assisting with classroom management, and reinforcing school expectations and routines. Responsibilities also include preparing instructional materials, maintaining an organized learning environment, supervising students during transitions, recess, lunch, and other school activities as assigned, and supporting students’ social-emotional development and positive behavior. The Instructional Aide collaborates with teachers and school staff to support student learning and success, maintains student confidentiality, follows school policies and procedures, and assists with grading, classroom preparation, and other instructional tasks as directed by the teacher. The position also contributes to a positive, respectful, and faith-centered school community.
Under the direct supervision of the Principal, the Instructional Assistant is responsible for aiding the teacher in achieving educational objectives.
The Instructional Assistant, under the direction of the teacher, assists in providing a well-organized, smoothly functioning class environment in which students can take full advantage of the instructional program and available resource materials.

It’s more than a job. Be part of a team that spreads thelight and love of Jesus Christ throughout the Diocese!

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING (and other duties as assigned):

Classroom Management and Learning Environment

• Support the Teacher in positive classroom management and delivering effective instruction to all students, including in small groups and individually.
• Report progress regarding student performance and behavior.
• Assure the health and safety of students by following established practices and procedures; maintain a safe, orderly, and clean learning environment.
• Tutor individual or small groups of students, reinforcing instruction as directed by the Teacher; monitor and oversee student drills, practices, and assignments in various subjects; confer with the Teacher concerning lesson plans and materials to meet student needs.
• Maintain discipline in the absence of the Teacher.

Supervising Students

• Supervise students both inside and outside the classroom where assigned.
• Accept responsibility for the safety and well-being of each child.

Instructional Materials and Clerical Tasks

• Assist the Teacher in maintaining a functioning classroom environment. Examples include but are not
• limited to:
• Classroom setup
• Materials
• Devices
• Bulletin boards
• Assist in the preparation of instructional materials and exercises as well as the implementation of lesson plan.

REQUIRED SKILLS/ABILITIES:

• Understand the principles of child development and education models.
• Exhibits flexibility in day-to-day school environments.
• Excellent organizational and human relations skills.
• Self-motivated and reliable.
• Able to establish and maintain positive, effective working relationships with principal, parents, staff, and the general public.
• Able to manage moderate levels of stress.
• Outstanding interpersonal skills with a strong customer service focus (internal and external).
• Ethical and discreet team player.

Other Duties & Responsibilities:

• Act as a role model of professionalism in a Catholic environment.
• Support the philosophy, policies, and goals of the school, as well as the decisions made by the
• Principal and Administrators.
• Ensure the health, safety, and welfare of all students.
• Adhere to all policies and procedures as outlined in the parent/student handbook and employee handbook.
• Work as part of a team.
• Attend faculty, administrative, and all other meetings as needed.

THIS POSITION SUPERVISES:

N/A

THIS POSITION SUPERVISES (OTHERS):

N/A

QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Education and/or Experience:

• High school diploma. Bachelor’s degree, preferred.
• Course credit in child development, preferred.
• At least two years’ experience implementing educational programming and working with students as a Teacher and/or educational aide, preferred.
• Previous experience supervising children.
• Sufficient training to perform tasks assigned by the Principal and/or Teacher.

Language Skills:

• Excellent written and oral communication skills with an ability to effectively communicate with all stakeholders of the school.
• English, required.
• Bilingual (English/Spanish or English/Vietnamese) preferred.

Technical Skills:

• First Aid and CPR certified.
• Proficient at word processing, presentation, and electronic mail applications.
• Experience with school information systems (SIS).
• Ability to use devices common to classrooms (e.g.: cameras, projectors, etc.).
• Working knowledge of Workday, or willingness to learn.
• Proficient with Word, Excel, PowerPoint, and Google applications.

Physical Demands:

• Sitting, standing, walking, reaching, lifting, repetitive motion, bending, stooping, crouching, climbing, stretching, twisting.
• Can lift 10 lbs. in compliance with safety standards.
• Must be able to stand for long periods of time.
• Handles exposure to climate change and temperature.
• Can operate standard office equipment such as copiers, fax machines, personal computer, telephone, and alarm system.
• Level of vision, hearing, speaking required.

Other Requirements:

• Able to work evenings and weekends if required.
• Must have an understanding and acceptance for the mission of the Catholic Church.
• Must support the teachings and values of the Catholic Church and its mission.

Salary Range (per hour based on the education and experience):

$27.27 – $31.58