Institutional Grants Officer

Careers In Nonprofits; Berkeley (CA); Hybrid; USD 100,000 - 104,000; Full time

Job summary

Careers In Nonprofits in Berkeley, CA is seeking an Institutional Grants Officer to manage the full lifecycle of institutional fundraising across foundations, corporations, and government. The role reports to the Chief of Development and Communications and coordinates with program and finance teams to ensure funded projects are well-designed, well-reported, and renewable.

The ideal candidate has 3–5+ years in grant writing or institutional fundraising, with a proven ability to secure five- to

Qualifications

• 3–5+ years of grant writing and/or institutional fundraising experience.
• Proven track record securing five- and six-figure grants from foundations, corporations, and government.
• Excellent, concise writing; translate complex info into donor-ready narratives under deadlines.
• Strong project management; juggle multiple deadlines and stakeholders without errors.

Responsibilities

• Grant Strategy & Prospect Development (20%) — research and qualify new prospects.
• Proposal & Report Writing (40%) — draft and submit compelling letters of inquiry and full proposals.
• Grants Management & Compliance (25%) — maintain tracking system; ensure compliance and timely reporting.
• Relationship Management & Stewardship (15%) — keep funders informed and engaged.

Skills

Grant writing

Fundraising

Budgeting

Project management

Donor databases

Communication

Education

Bachelor’s degree or equivalent

CFRE certification (plus)

Tools

Salesforce

Raiser’s Edge

Fluxx

Job description

Do you have experience managing multiple grants from start to finish?

We are currently in search of an Institutional Grants Officer for aFoundation located inBerkeley, CA. This position is aFull-Time, Hybrid/Remote (flexible), Temporary (~6 months)assignment.

ORGANIZATION: Foundation

LOCATION: Berkeley, CA

POSITION TITLE: Institutional Grants Officer

SCHEDULE: 40 hours/week

DURATION: Temporary (~ 6 months)

HOURLY RATE: $48.00- $50.00/hr. DOE

Is This Your Dream Job?Reporting to the Chief of Development and Communications, the Institutional Grants Officer is responsible for the full lifecycle of institutional fundraising (prospect research, proposal development, submission, compliance, and stewardship) across foundation, corporate, and government funding sources. This role manages a portfolio of active grants, cultivates new institutional relationships, and works cross-functionally with programs and finance to ensure funded projects are well-designed, well-reported, and renewable.

Our Ideal Candidate:

• 3–5+ years of professional grant writing and/or institutional fundraising experience, ideally within a nonprofit of comparable or larger budget size
• Demonstrated track record of securing five- and six-figure grants from foundation, corporate, and/or government sources
• Excellent, tight, persuasive writing skills; ability to synthesize complex information into clear narrative under deadline pressure
• Strong project management skills; comfortable juggling multiple concurrent deadlines and stakeholders without dropping details
• Experience building and managing budgets in partnership with finance staff
• Proficiency with donor/grants databases (Salesforce, Raiser’s Edge, Fluxx, or similar) and standard office software

Preferred

• Experience with government grants (federal, state, or local) including compliance requirements (e.g., 2 CFR 200 / Uniform Guidance) is a strong plus
• Familiarity with health, development, LMIC funding landscape
• Experience working directly with program staff to develop logic models, theories of change, or outcomes frameworks
• Bachelor’s degree or equivalent professional experience; CFRE or grant-writing certification a plus but not required

How You Will Spend Your Day:

Grant Strategy & Prospect Development (20%)

• Research, identify, and qualify new foundation, corporate, and government funding prospects aligned with organizational priorities and funding gaps
• Maintain and continually refine a 12–18 month grants calendar and pipeline, in partnership with the Director of Development
• Track sector trends, funder priorities, and RFP announcements relevant to the organization’s program areas

Proposal & Report Writing (40%)

• Draft, edit, and submit compelling letters of inquiry, full proposals, budgets, and renewal requests to foundation, corporate, and government funders
• Write clear, accurate, and timely interim and final grant reports, coordinating data and narrative input from Program and Finance staff
• Translate complex program models and outcomes data into persuasive, funder-ready narratives
• Ensure all submissions reflect current organizational priorities, budgets, and messaging, and are reviewed by appropriate internal stakeholders before submission

Grants Management & Compliance (25%)

• Own the grants tracking system (e.g., Salesforce, Fluxx, or similar CRM), maintaining accurate records of deadlines, deliverables, restrictions, and reporting requirements
• Monitor grant budgets and spend-down in partnership with Finance to ensure compliance with funder restrictions and timely, accurate financial reporting
• Manage the full grants compliance calendar, ensuring zero missed deadlines for reports, renewals, or compliance filings
• Support audit and 990 preparation as it relates to restricted grant funding

Relationship Management & Stewardship (15%)

• Serve as a primary point of contact for a portfolio of current institutional funders, ensuring responsive, professional communication
• Coordinate site visits, funder briefings, and stewardship touchpoints (updates, invitations, recognition)
• Partner with the Chief of Development and Communications and Executive Director on cultivation strategy for principal-level institutional prospects

We’d love to hear from you!

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.