Institution Records & Data Specialist

State of Oregon; Wilsonville (OR); On-site; USD 51,000 - 67,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Vacation and holidays

Military leave

Disability insurance

Retirement plan

Flexible spending accounts

Job summary

The Oregon Department of Corrections in Wilsonville, OR is seeking an Institution Records Specialist, Administrative Specialist 1 to manage and oversee security, maintenance, court processes, and data within the Offender Information and Sentence Computation Unit. This role provides admin support to the OISC Central Unit.

You will process documents, respond to public records requests, and ensure compliance with ORS/OAR while coordinating AIC movement onsite at Coffee Creek Facility in Wilsonville.

Qualifications

• Two years of secretarial or basic administrative support with records processing.
• Associate degree or equivalent combination of education and experience.
• Ability to review, track and manage data according to policy.

Responsibilities

• Coordinate records processes across OISC offices.
• Handle subpoenas, court orders and public records requests.
• Develop systems for data collection, tracking and reporting.
• Provide admin support to the OISC Central Unit.

Skills

Responding to requests in writing

DOC400

Decision making per policies

Reviewing forms for completeness

Prioritization & caseload management

Interpreting laws & policies

Public Notary Certification

LEDS Certification

Education

Associate degree in general office occupations

Equivalent combination of education & experience

Tools

LEDS Certification

Public Notary Certification

Job description

The Oregon Department of Corrections in Wilsonville, OR is seeking an Institution Records Specialist, Administrative Specialist 1 to manage and oversee security, maintenance, court processes, and data within the Offender Information and Sentence Computation Unit. This role provides admin support to the OISC Central Unit.

You will process documents, respond to public records requests, and ensure compliance with ORS/OAR while coordinating AIC movement onsite at Coffee Creek Facility in Wilsonville.