Administrative Specialist 2, Staff Deployment Coordinator (Ontario)

State of Oregon; Ontario (OR); On-site; CAD 77,000 - 101,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Military leave

Disability insurance

Life insurance

Retirement plan

Flexible spending accounts

Job summary

The Oregon Department of Corrections seeks an Administrative Specialist 2 to join Snake River Correctional Institution in Ontario, Oregon. This role coordinates, implements, and manages security staff deployment and scheduling in the Institution Staff Deployment System (ISDS), ensuring staffing remains within budgeted limits and aligned with funded positions.

You will analyze time, attendance, overtime, and leave, support bid cycles, and provide data-driven staffing reports while collaborating

Qualifications

• Three years of secretarial or administrative support experience coordinating office procedures, reports, and data collection.
• An associate degree and two years of related experience, or an equivalent combination of education and experience.

Responsibilities

• Provide confidential clerical support to security operations and staff.
• Coordinate security staff deployment and scheduling through the ISDS system.
• Monitor time, attendance, overtime, leave usage and staffing reports.
• Facilitate shift bidding cycles and support staff assignment decisions.
• Maintain ISDS data and coordinate with leadership and HR.
• Support training scheduling, post relief coverage, and Field Training Program activities.
• Assist with FMLA/OFLA monitoring and return-to-work coordination.
• Prepare documentation for promotional interviews.

Skills

ISDS scheduling

Timekeeping accuracy

FMLA/OFLA compliance

Excel data analysis

Privacy compliance

Executive communication

Education

Associate degree in general office occupations

Equivalent combination of education and experience

Tools

ISDS system

Job description

Initial Posting Date: 09/09/2026 Application Deadline: 09/20/2026

Salary Range: $4,989 - $6,578 Position Type: Employee

Administrative Specialist 2, Staff Deployment Coordinator (Ontario)

Snake River Correctional Institution - Ontario, Oregon, Oregon Department of Corrections

Are you highly organized, detail-oriented, and ready to make a meaningful impact? We are seeking an Administrative Specialist 2 to join our team at Snake River Correctional Institution. This position plays a critical role in supporting facility operations and staff scheduling. If you thrive in a fast‑paced environment and enjoy balancing complex administrative tasks with problem‑solving, this is the opportunity for you!

About the Job – Your Role

In this role you will coordinate, implement, and manage security staff deployment and scheduling through the Institution Staff Deployment System (ISDS). You will ensure staffing levels remain within authorized and budgeted limits while supporting balanced rosters and effective deployment strategies. This includes maintaining alignment between funded positions and staffing needs, applying the authorized relief factor, and planning, assigning, and recommending individual work assignments to support safe and efficient facility operations.

Key Responsibilities

• Provide confidential clerical and administrative support to security operations and staff.
• Manage and coordinate security staff deployment and scheduling through the ISDS system.
• Monitor time, attendance, overtime, leave usage, and prepare staffing reports and audits.
• Facilitate shift/days‑off and vacation bidding cycles and support staff assignment decisions.
• Maintain accurate ISDS data, research discrepancies, and coordinate with leadership and HR.
• Support training scheduling, post relief coverage, and Field Training Program activities.
• Assist with FMLA/OFLA monitoring, early return‑to‑work coordination, and CBA administration.
• Prepare documentation for promotional interviews.

Minimum Qualifications

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An associate degree in general office occupations AND two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An equivalent combination of education and experience.

Requested Skills

• Proven ability to create and maintain balanced rosters using ISDS or similar systems while meeting deadlines and minimizing overtime.
• Skilled in managing timesheets, reconciling discrepancies, and preparing accurate overtime reports within payroll timelines.
• Understanding of union labor agreements and organizational policies to ensure compliance in scheduling, bidding, and leave processes.
• Ability to use Excel for complex data analysis, pivot tables, formulas, and reporting to support staffing forecasts and audits.
• Proven track record of handling sensitive information discreetly and maintaining compliance with privacy protocols in a correctional environment.
• Demonstrated ability to identify employees who qualify for FMLA/OFLA and apply required follow‑up actions in compliance with policy.
• Ability to clearly communicate with executive leadership, managers, and staff; provide guidance on ISDS and scheduling impacts.

Benefits

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long‑term disability
• Term life insurance
• Fully paid retirement program Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives. The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti‑racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation. The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Equity, Diversity, Inclusion, and Belonging (EDI&B)

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services. We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights. The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint‑based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information. ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

Eligible Veterans and Oregon National Guard servicemembers

Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

Additional Policy and Information

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. The pay and benefits on all announcements may change without notice. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”

Recruiter Contact

Recruiter: Cynthia Rodriguez, [e-mail] Reference Number: REQ-206365