Installation Coordinator

Shades of Grey HR; Richmond (VA); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision coverage

HSA with employer contributions

Employer-paid Life/AD&D

Short-Term Disability

Voluntary insurance options

Job summary

Acoustical Solutions is seeking an Installation Coordinator in Richmond, VA to manage day-to-day activities of project managers and installers. You will prioritize timely material orders, organize the tool/equipment bay, and own the workflow to ensure profitable installations.

The role requires strong communication, problem-solving, and ownership. Candidates should have OSHA training, a valid driver’s license, and multi-year construction or interior finishes experience.

Qualifications

• OSHA 30 preferred; minimum OSHA 10 required.
• Valid Driver’s License in good standing.
• High School Diploma or GED; Associate’s or Bachelor’s degree preferred.
• 2+ years supervisory experience.
• 3+ years construction experience, preferably with an interior finishes trade.
• Ability to operate hand tools, power tools, forklifts, and MEWP equipment safely.
• Ability to read and communicate blueprints and installation drawings; English language required.
• Creative problem-solving skills, open to new ideas or change.
• Detail oriented, organized with prioritization skills.
• Excellent communication and training skills for interaction with customers and contracting team.

Responsibilities

• Orders materials from 3rd party vendors for installations.
• Tracks materials delivery to ensure timely arrival before installation start date.
• Ensures all project materials are kitted prior to pickup.
• Manages organization and inventory of tool and equipment bay.
• Maintains stocking levels of standard installation materials and PPE.
• Performs pre-installation site visits to confirm field measurements and readiness.
• Submits AHA and other forms for jobsite access as required.
• Maintains installation fleet vehicles.
• Assists with installer scheduling and attendance.
• Assists with installer per diem allocation and cost/receipt reporting.
• Addresses policy issues with installation team and reports to management.
• Supports interview and training of new installation hires.
• Performs job site safety audits.
• Maintains installer training and certifications database.
• Conducts customer closeout walk-throughs on high-value projects.
• Supports 5S processes and core values Kaizen.
• Adheres to Employee Handbook and Health and Safety manual.
• Other duties as assigned.

Skills

Supervisory experience

Construction experience

English proficiency

Communication skills

Problem solving

Attention to detail

Organizational skills

Training skills

Education

High School Diploma or GED

Associate or Bachelor's degree

Tools

Hand tools

Power tools

Forklifts

MEWP equipment

Job description

Job Details

• Job Title: Installation Coordinator
• Company: Acoustical Solutions
• Location: Richmond, VA
• Employment Type: Full-Time
• Compensation: $65,000/year
• Benefits: Medical, Dental, Vision, HSA with employer contributions, employer-paid Life/AD&D and Short-Term Disability, and additional voluntary insurance options

Job Summary

The Install Coordinator’s primary role is to manage and support the day-to-day activities of Acoustical Solutions employed Project Managers and installers. Labor is the most expensive piece of an installation project. Effective communication and fundamental project preparation are essential to completing an efficient and profitable project. Materials must be ordered in a timely manner, and the tool and equipment bay must be organized and process driven to drive successful installations. Self-sufficiency and a strong sense of job ownership are essential to the Install Coordinator’s success.

Essential Duties and Responsibilities

• Orders materials from 3rd party vendors required for installations managed by the Commercial Estimating and Sales Engineering departments.
• Keeps track of materials ordered from 3rd party vendors to ensure that they will be delivered in a timely manner prior to scheduled installation start date.
• Ensures that all project materials are kitted properly prior to pick up.
• Manages organization and inventory of tool and equipment bay.
• Manages stocking levels of standard installation materials and other necessities (PPE, etc.).
• Performs pre-installation site visits to confirm field measurements when required.
• Performs pre-installation site visits to ensure that jobs are ready prior to installation mobilization.
• Completes and Submits AHA and other misc. forms for jobsite access when required.
• Manages maintenance of installation fleet vehicles.
• Assists with installer scheduling.
• Assists with managing installer time and attendance.
• Assists with installer per diem allocation.
• Assists Installation Team Leads with cost/receipt reporting.
• Addresses policy and procedure issues with installation team members. Reports all issues to management.
• Supports interview and training of all new installation hires as required.
• Performs job site safety audits.
• Assists HR with maintaining installer training and certifications database
• Conducts customer closeout walk-through at end of installation on high value projects and reports findings.
• Supports 5S processes and Acoustical Solutions Core Values, Kaizen, and process improvement activities.
• Adheres to Acoustical Solutions Employee Handbook and Health and Safety manual.
• Other duties as assigned.

Qualifications

• OSHA 30 certification preferred; minimum OSHA 10 required.
• Valid Driver’s License in good standing.
• High School Diploma or GED
• Associate’s or Bachelor’s degree preferred
• 2+ years supervisory experience
• 3+ years construction experience, preferably with an interior finishes trade
• Ability to operate hand tools, power tools, forklifts, and MEWP equipment safely
• Ability to read and communicate blueprints and installation drawings. Speaks and understands English language verbally and in written form
• Creative problem-solving skills, open to new ideas or change
• Detail oriented, is organized, and has prioritizations skills to see the big picture
• Excellent communication and training skills for interaction with customers and contracting team.

Work Environment / Schedule

• Excessive stints of sitting, at a desk typing, standing
• Ability to lift up to 50 lbs. individually, up to 100 lbs. with a team lift.
• Will be exposed to excessive heat, cold, and construction noise.
• Overnight stay out of town may be required.
• Subject to construction or warehouse environments

Compensation and Benefits

• Annual salary: $65,000.
• Multiple Aetna medical plan options, including HSA-eligible plans.
• Dental coverage through Aetna.
• Voluntary vision coverage through Guardian.
• Health Savings Account (HSA) available with eligible medical plans.
• Acoustical Solutions matches employee HSA contributions dollar-for-dollar up to $480 annually and provides an additional $400 employer HSA contribution for enrolled employees for the 2026 plan year.
• Employer-paid Group Term Life and Accidental Death & Dismemberment (AD&D) insurance equal to 1x annual salary, up to $200,000.
• Employer-paid Short-Term Disability coverage.
• Optional Voluntary Life and AD&D insurance.
• Optional Long-Term Disability coverage.
• Optional Accident, Critical Illness, and Hospital Indemnity coverage.
• Insurance benefits are available to eligible employees working 30 or more hours per week.
• Eligible spouses and legal dependents up to age 26 may also participate in applicable benefit plans.
• Benefits eligibility begins the first of the month following the employee's date of hire.

EEO Statement

We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic under applicable federal, state, or local law.