Insomniac - Project Manager, Elevated Experiences

MusicCareers; Calabasas (CA); On-site; USD 70,000 - 80,000; Full time

Job summary

Insomniac Events is seeking a Project Manager, Elevated Experiences to support planning, organization, and execution across festivals and events. The role reports to the Director of Elevated Experiences and focuses on VIP experiences from load-in to load-out.

The ideal candidate brings project management experience in live events, excellent communication, and strong organizational skills, with willingness to travel and work evenings or weekends as needed.

Qualifications

• Proven experience in project management for live events or experiential activations
• Strong organizational and multitasking skills for handling multiple shows
• Excellent communication and ability to work across teams
• Detail-oriented, proactive, and able to troubleshoot in high-pressure environments
• Willingness to travel and work varying hours as event schedules require
• Adaptable to changing priorities in a dynamic production setting

Responsibilities

• Manage furniture rentals for Elevated Experiences, including sourcing, ordering, delivery timelines, on-site placement, and returns
• Oversee Warehouse Pull Sheets to ensure inventory is prepped and accounted for
• Own the All-Info document, keeping details current and cross-departmentally shared
• Maintain department Purchase Tracker ensuring spend is logged and aligned with budget
• Assist with site advancing including mapping needs, vendor coordination, signage plans, and on-site build requirements
• Support credential advancing, including ticketing needs and access levels
• Collaborate with VIP FOH/BOH, creative, logistics, and production teams to align elements and schedule
• Provide on-site managerial support during load-in, show days, and load-out
• Help improve processes, workflows, and documentation for better team organization

Skills

Project management

Organization

Communication

Cross-functional teamwork

Problem solving

Google Suite

MS Excel/Sheets

Education

Bachelor's degree (preferred)

Tools

Google Suite

Microsoft Office

Job description

Insomniac Events

Insomniac - Project Manager, Elevated Experiences

Description

THE ROLE

Insomniac is seeking a Project Manager, Elevated Experiences to support the planning, organization, and execution of VIP across multiple festivals and events. This role reports directly to the Director of Elevated Experiences.

Responsibilities

• Manage all furniture rentals for Elevated Experiences, including sourcing, ordering, delivery timelines, on-site placement, and returns.
• Oversee the accurate completion of Warehouse Pull Sheets to ensure inventory is prepped, pulled, and accounted for ahead of show.
• Own the All-Info document, ensuring all details are current, organized, and shared cross-departmentally.
• Oversee and maintain the department’s Purchase Tracker, ensuring spend is logged, accurate, and aligned with budget expectations
• Assist with site advancing, including mapping needs, vendor coordination, signage plans, and on-site build requirements.
• Support credential advancing, including ticketing needs, access levels, and department credential summaries.
• Collaborate closely with VIP FOH/BOH managers, creative, logistics, and production teams to ensure all elements are aligned and delivered on schedule.
• Provide on-site managerial support during load-in, show days, and load-out, ensuring operational flow and guest experience standards are upheld.
• Help improve processes, workflows, and documentation to strengthen team organization and show-to-show consistency.

Requirements

Qualifications

• Proven experience in project management for live events, hospitality, or experiential activations.
• Strong organizational, time-management, and multitasking skills with the ability to manage multiple shows at once.
• Excellent communicator with strong interpersonal skills and the ability to work cross-functionally.
• Detail-oriented, proactive, and able to troubleshoot in high-pressure, fast-changing environments.
• Proficiency in Google Suite and Microsoft Office, especially Sheets/Excel.
• Willingness to travel and work evenings, weekends, and holidays as required for event schedules.
• Highly adaptable to change and adjustments of schedule.

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments
• May work in drastic temperature climates
• Must be willing to frequently travel to work events during holidays, evening and weekend hours, as required, to meet deadlines
• On-site work may include long periods of standing, walking, or assisting with light physical tasks during load-in, show days, and load-out.
• Must be comfortable navigating a dynamic production environment with tight deadlines, evolving priorities, and cross-functional coordination.

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa

Calabasas, CA, USA

Full time

Junior

$70K - $80K