Inside Sales and Service Representative - Rental Coordinator

Ingersoll-Rand; Pomona, Northern (CA, KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Ingersoll Rand is seeking an Inside Sales & Service Representative – Rental Coordinator based in Pomona, CA. This role manages equipment rental across three Customer Centers in California and Arizona, driving rental revenue, profitability, and customer satisfaction.

You will partner with Account Managers and Area Leadership to develop actions that grow Rental Services and standardize procedures region-wide. A background in engineering or technical field is preferred, with CRM experience a plus.

Qualifications

• Bachelor's degree in engineering or a technical field preferred.
• Experience in rental or service sales is a plus.
• Ability to work in Pomona, CA with 5–10% travel.

Responsibilities

• Act as the key customer contact for rental services from order acceptance through delivery.
• Create and manage rental contracts to ensure paperwork is accurate and complete.
• Enter, manage and balance new equipment sales and service agreements.
• Coordinate logistics with branch offices for dispatch and return of rental assets.
• Develop rental business by optimizing fleet and partnering with Account Managers to grow revenue.
• Forecast rental revenue, invoicing, and asset-related payables/ reconciliation.
• Develop area freight carrier networks to reduce dispatch time.
• Support after-hours customer service, quotes, and emergency rental dispatches.

Skills

Data analysis

Communication

Multi-tasking

Organizational skills

Strategic thinking

Customer service

Education

Engineering or technical degree

Tools

Salesforce

Oracle

Microsoft Office

Job description

Home > Inside Sales and Service Representative - Rental Coordinator

Inside Sales and Service Representative - Rental Coordinator

Ingersoll Rand is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

The total pay range for this role, including incentive opportunities, is Min - 55,000 - Max - 85,000 . The pay range takes into account a wide range of factors that include a candidate’s skills; experience and training; licensure and certifications; and geographic location. Hired applicant will be eligible to receive (discretionary/nondiscretionary) annual bonuses and incentive compensation.

Job Title:Inside Sales & Service Representative – Rental Coordinator

Location:Pomona, CA

About Us

Ingersoll Rand thrives on a culture of innovation and a sense of ownership, committed to enhancing the lives of our employees, customers, and the planet. With over 80 renowned brands, our customers rely on our products and services to deliver high-quality flow creation and industrial solutions designed to perform in the most complex and harsh conditions. Additionally, our unwavering commitment to ownership has enabled our employees to cultivate strong customer relationships, driving them to solve the industry’s most difficult problems.

Job Summary

This is an Inside Sales & Service Representative – Rental Coordinator position based out of the Pomona, CA Customer Center. This role is responsible for the equipment rental business across 3 Customer Centers in California and Arizona. Responsibilities include establishing and growing rental revenue, profitability, and customer satisfaction. This role will partner closely with Account Managers and Area Leadership on the development of actions and strategies to drive Rental Services growth and standard work across the region.

Responsibilities

• Act as key customer contact to provide information to customers on rental services from order acceptance through delivery.?
• Create and manage rental contracts to ensure paperwork is accurate and complete.
• Accurately enter, manage and balance new equipment sales and service agreements.
• Partner with branch offices on logistics including dispatching and return of rental assets and coordination of asset transfers between locations.
• Develop rental business by optimizing rental fleet, building relationships with other rental companies, and partnering with Account Managers to market our fleet to Ingersoll Rand and competitive accounts.
• Responsible for monthly and quarterly forecasting of rental revenue, rental invoicing, payables for re-rent assets, and periodic reconciliation of rental assets.
• Develop Area network of freight carriers to reduce dispatch time of rental assets.
• Partner with Area Service and Operations Leaders to develop standard work around after-hours customer support, quoting, & dispatch of emergency rental requests.
• Upon return of equipment, ensure timely delivery of receiving, inspection, and servicing of equipment.
• Achieve operational excellence to improve customer satisfaction and business performance (revenue and profitability), and develop and maintain rental assets KPIs.
• Ensure environmental health and safety compliance.
• Serve as a backup to Inside Sales team as needed to include handling inbound customer requests to generate sales of compressed air products, parts, and services.
• Basic warehouse functions including loading/unloading trucks using equipment, receiving and labeling inventory, packing/shipping products, and adjusting/moving products systemically and physically for both services and sales.

Requirements

• Proficiency in Microsoft Office computer applications required; ability to navigate internal software programs will be needed after hire.
• This position is highly physical and requires regular use of hands, fingers, walking, stooping, and kneeling. It requires employees to regularly lift and or move weight limits in line with the safety policy.

Core Competencies

• Uses data analysis and standard processes to help predict problem areas and identify areas of opportunity.
• Ability to communicate effectively to all teammates, providing responses and updates timely
• Excellent multi-tasking skills to receive information and requests via multiple media methods
• Organizational skills – ability to manage time and multi-task.
• Thinks and acts strategically
• Customer service focus – understand the need, solve problems, and respond in an efficient manner

Travel & Work Arrangements/Requirements

This position will be based in Pomona, CA, and may travel occasionally within the US for meetings, employee training, and other business needs (5-10%).

Pay Range

The total pay range for this role, not including incentive opportunities, is [$5,000 – $85,000]. The pay range takes into account a wide range of factors that include a candidate’s skills; experience and training; licensure and certifications; and geographic location. Hired applicant will be eligible to receive (discretionary/nondiscretionary) annual bonuses and incentive compensation.

Preferences

• Associate or bachelor's degree in engineering or a similar technical field
• Technical background
• Experience using Salesforce or other CRM, and Oracle
• Forklift certification a plus but not required (we'll certify you!)

What we Offer

At Ingersoll Rand, we embrace a culture of personal ownership — taking responsibility for our company, our communities, and our environment, as well as our individual health and well‑being. Our comprehensive benefits package is designed to empower you with the tools and support necessary to take charge of your health, ensuring that together, we can continue to make life better. Our range of benefits includes health care options like medical and prescription plans, dental and vision coverage, as well as wellness programs. Additionally, we provide life insurance, a robust 401(k) plan, paid time off, and even an employee stock grant, among other offerings. These benefits are our commitment to you, so you can be your best at work and beyond.

The total pay range for this role, including incentive opportunities, is $55,000 - $85,000. The total pay range takes into account a wide range of factors that are considered in making compensation decisions including, but not limited to, skills; experience and training; licensure and certifications; and other business and organizational needs. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Ingersoll Rand, it is not typical for a candidate to be hired at or near the top of the pay range for their role and compensation decisions are dependent on the facts and circumstances of each case.?

Ingersoll Rand Inc. (NYSE:IR), driven by an entrepreneurial spirit and ownership mindset, is dedicated to helping make life better for our employees, customers and communities. Customers lean on us for our technology-driven excellence in mission‑critical flow creation and industrial solutions across 40+ respected brands where our products and services excel in the most complex and harsh conditions. Our employees develop customers for life through their daily commitment to expertise, productivity and efficiency. For more information, visit www.IRCO.com.

If you are a person with a disability and need assistance applying for a job, please submit a request .

What we Offer

At Ingersoll Rand, we embrace a culture of personal ownership — taking responsibility for our company, our communities, and our environment, as well as our individual health and well‑being. Our comprehensive benefits package is designed to empower you with the tools and support necessary to take charge of your health, ensuring that together, we can continue to make life better. Our range of benefits includes health care options like medical and prescription plans, dental and vision coverage, as well as wellness programs. Additionally, we provide life insurance, a robust 401(k) plan, paid time off, and even an employee stock grant, among other offerings. These benefits are our commitment to you, so you can be your best at work and beyond.