Inn Valet Dispatcher - Full Time

The Biltmore Company; Asheville (NC); On-site; USD 21,000 - 28,000; Full time

Job summary

The Biltmore Company in Asheville, NC seeks a Valet Dispatcher to organize valet and bell staff and provide world-class guest service. You will answer calls from guest rooms, front desk, and other departments, coordinating with attendants and ensuring guests feel welcomed.

Shifts typically run 7am-3pm or 3pm-11pm with weekend and holiday availability. The ideal candidate has strong guest-service background, administrative skills, and the ability to drive both automatic and manual vehicles while

Qualifications

• Must have prior guest service experience, preferably in hotel or resort.
• Some administrative experience is helpful.
• Demonstrated commitment to world-class guest service.
• Able to operate both automatic and manual transmission vehicles.
• Strong planning, organization, and time management skills.
• Proactive, takes initiative, and exercises good judgment.
• Excellent interpersonal and communication skills; fluent English.
• Ability to learn estate history and Asheville area quickly.
• Professional telephone etiquette and clear spoken English.
• Team player in a dynamic guest-service environment.

Responsibilities

• Answer guest calls and coordinate valet/bell staff.
• Greet guests at the window and assist with needs.
• Sort and organize valet keys and manage key audits.
• Monitor supplies and keep the valet area clean.
• Maintain knowledge of daily estate activities and policies.
• Work as a part of a rotating team to cover shifts.

Skills

Guest service

Administrative experience

Planning & organization

Time management

Communication skills

Proactive

Team player

English proficiency

Tools

Radio

Job description

**Job Description**Valet Dispatch will be responsible for organizing and coordinating valet and bell staff to respond to guest needs with world class guest service. The Dispatcher is responsible for answering calls from guest rooms, front desk and other departments, and must be knowledgeable and courteous, taking the initiative in answering questions, attending to guest needs, and making the guest feel welcomed and appreciated at all times. **Schedule can vary, but is generally 7am-3pm or 3pm-11pm. Weekend and Holiday availability required** **ESSENTIAL JOB DUTIES**1. Answer the phone in a professional manner effectively and efficiently.2. Use the radio or other tools to communicate with the attendants.3. Sort and organize the valet keys.4. Oversee the rotation of room pulls and valet pulls.5. Greet guests at window and assist with any needs.6. Maintain complete knowledge of: daily inn activities, daily estate activities, Inn/Estate services/hours of operations, Inn policies and procedures, groups in-house and VIPs, and departure and arrival numbers.7. Follow all required Forbes and departmental standards set forth by the Guest Services department. **ADDITIONAL RESPONSIBILITIES**1. Remain in assigned positions to better assist guests.2. Comply with rotation policy, which includes opening front door of the inn for guest, greeting guest as they arrive/return/depart, designating who is next to pull luggage or vehicles.3. Perform key audit.4. Catalogue keys5. Monitor supplies6. Keep Valet office clean and presentable.7. Assist guests with needs in and around the front entrance of the inn.8. Fill in as Valet or other areas when needed.9. Keep bell closet (storage area) clean and clear. **QUALIFICATIONS**1. Prior guest service experience strongly preferred. The ideal candidate will have worked in a hotel/resort setting before and/or had previous experience as a valet.2. Some previous administrative experience would be helpful in this role.3. Demonstrated commitment to delivering world class internal and external guest service.4. Must be able to operate both automatic and standard transmission vehicles.5. Excellent planning, organizational, and time management skills; must be able to prioritize, multi-task, and problem solve quickly in a guest service setting.6. The ability to be proactive, take initiative where appropriate, and exercise good judgment.7. Outstanding interpersonal and communication skills; ability to engage with guests in a sincere and helpful manner is key. Must be able to communicate effectively using standard written and spoken English; working knowledge/fluency in other languages beneficial.8. Ability to quickly acquire knowledge of the estate, history, and Asheville area.9. Must be able to use proper telephone etiquette in accordance with departmental and company standards.10. Able to work as an effective part of a team in a dynamic guest-service environment. **PHYSICAL REQUIREMENTS**1. Must be able to lift at least 50 pounds or more on a regular basis.2. Be able to park and retrieve vehicles from valet parking in a timely manner.3. Ability to operate standard transmission vehicles. Must be at least 18 years of age.4. Must be able to walk/run, bend, kneel, reach overhead and below, and have full range of motion.5. Ability to modulate voice in speaking with guests by phone.6. Have full manual dexterity and be able to walk and stand for extended periods of time.7. Ability to work outside in all types of weather with fluctuations in temperatures and conditions.