Inmate Records & Court Compliance Specialist

Sjso; Saint Augustine (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

SJSO is seeking a Criminal Process Specialist to perform clerical and administrative duties related to inmate processing, court documentation, and confidential handling of sensitive information. The role involves coordinating court updates, audits, and correspondence with courts and State Attorney’s Office.

The position requires 3-5 years’ related experience, a valid Florida driver’s license, and proficiency with Word, Excel, Outlook, and SmartCop programs.

Qualifications

• High School Diploma or Equivalency with 3-5 years of related work experience required.
• Florida Driver’s License required.
• Knowledge of general office equipment.
• Proficiency in Microsoft Word, Excel, Outlook and SmartCop programs.

Responsibilities

• Complete court updates, including Nolle Pros, dismissals, transfers, and sentences
• Verify the accuracy and validity of all court actions
• Reconcile transportation and court lists
• Serve as the primary contact for all correspondence from the courts and State Attorney’s Office
• Monitor all cases associated with the SIGHT program
• Review sentencing cases for compliance with applicable statutes
• Calculate jail time for all felony dockets
• Process special jail audit requests from courts, DOC inmates, and attorneys
• Serve as the point of contact for Drug Court
• Place and monitor holds for all Probation Programs
• Prepare and deliver Restoration of Rights packets for sentenced defendants
• Ensure updates/releases are delivered for verification and release
• Monitor court notifications for inmates serving weekend time
• Prepare daily bond transmittals and transport funds to courthouse
• Audit receipt books
• Follow up on fugitive-from-justice documentation
• Review arrest documents and paperwork related to First Appearance
• Attend First Appearance to assist judiciary proceedings
• Complete updates following First Appearance
• Monitor in-state holds
• Facilitate proceedings related to Immigration and Customs
• Follow up on Governor’s Warrants
• Serve as contact for Parole Commission and DOC
• Process mail including out-of-county arrest packets
• Maintain quality control changes
• Complete biannual audits
• Review holds for active inmates and those off-site
• Follow up on juvenile arrest notifications
• Review incoming teletype
• Acknowledge courthouse emails
• Maintain copies of arrest and bond transmittals
• Perform other duties as assigned

Skills

General office equipment

Microsoft Word

Excel

Outlook

SmartCop Programs

Education

High School Diploma or Equivalency

3-5 years’ related work experience

Valid Florida Driver’s License

Tools

Microsoft Word

Excel

Outlook

SmartCop Programs

Job description

SJSO is seeking a Criminal Process Specialist to perform clerical and administrative duties related to inmate processing, court documentation, and confidential handling of sensitive information. The role involves coordinating court updates, audits, and correspondence with courts and State Attorney’s Office.

The position requires 3-5 years’ related experience, a valid Florida driver’s license, and proficiency with Word, Excel, Outlook, and SmartCop programs.