Criminal Process Specialist - 10/06/2026

Sjso; Saint Augustine (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

SJSO is seeking a Criminal Process Specialist to perform clerical and administrative duties related to inmate processing, court documentation, and confidential handling of sensitive information. The role involves coordinating court updates, audits, and correspondence with courts and State Attorney’s Office.

The position requires 3-5 years’ related experience, a valid Florida driver’s license, and proficiency with Word, Excel, Outlook, and SmartCop programs.

Qualifications

• High School Diploma or Equivalency with 3-5 years of related work experience required.
• Florida Driver’s License required.
• Knowledge of general office equipment.
• Proficiency in Microsoft Word, Excel, Outlook and SmartCop programs.

Responsibilities

• Complete court updates, including Nolle Pros, dismissals, transfers, and sentences
• Verify the accuracy and validity of all court actions
• Reconcile transportation and court lists
• Serve as the primary contact for all correspondence from the courts and State Attorney’s Office
• Monitor all cases associated with the SIGHT program
• Review sentencing cases for compliance with applicable statutes
• Calculate jail time for all felony dockets
• Process special jail audit requests from courts, DOC inmates, and attorneys
• Serve as the point of contact for Drug Court
• Place and monitor holds for all Probation Programs
• Prepare and deliver Restoration of Rights packets for sentenced defendants
• Ensure updates/releases are delivered for verification and release
• Monitor court notifications for inmates serving weekend time
• Prepare daily bond transmittals and transport funds to courthouse
• Audit receipt books
• Follow up on fugitive-from-justice documentation
• Review arrest documents and paperwork related to First Appearance
• Attend First Appearance to assist judiciary proceedings
• Complete updates following First Appearance
• Monitor in-state holds
• Facilitate proceedings related to Immigration and Customs
• Follow up on Governor’s Warrants
• Serve as contact for Parole Commission and DOC
• Process mail including out-of-county arrest packets
• Maintain quality control changes
• Complete biannual audits
• Review holds for active inmates and those off-site
• Follow up on juvenile arrest notifications
• Review incoming teletype
• Acknowledge courthouse emails
• Maintain copies of arrest and bond transmittals
• Perform other duties as assigned

Skills

General office equipment

Microsoft Word

Excel

Outlook

SmartCop Programs

Education

High School Diploma or Equivalency

3-5 years’ related work experience

Valid Florida Driver’s License

Tools

Microsoft Word

Excel

Outlook

SmartCop Programs

Job description

Primary Purpose

The Criminal Process Specialist performs clerical and administrative duties related to inmate processing. Responsibilities include notifying appropriate agencies of arrests, processing court and bond documentation, and completing tasks associated with inmate records. This position requires strict adherence to confidentiality and professional handling of sensitive information.

Education and Qualification Requirements

• Minimum: High School Diploma or Equivalency and 3-5 years’ related work experience
• Valid Florida Driver’s License
• Basic knowledge of general office equipment
• Knowledge of Microsoft Word, Excel, Outlook, and SmartCop Programs

Duties

• Complete court updates, including Nolle Pros, dismissals, transfers, and sentences
• Verify the accuracy and validity of all court actions
• Reconcile transportation and court lists
• Serve as the primary contact for all correspondence from the courts and State Attorney’s Office
• Monitor all cases associated with the SIGHT program
• Review sentencing cases for compliance with F.S. 943.01, 775.3, 943.325, and 940.061
• Calculate jail time for all felony dockets
• Process special jail audit requests from the courts, Department of Corrections inmates, and attorneys
• Serve as the point of contact for Drug Court
• Place and monitor holds for all Probation Programs
• Prepare and deliver Restoration of Rights packets for sentenced defendants
• Ensure all updates and releases are promptly delivered for verification (second signature) and release
• Monitor court notifications for inmates serving weekend time
• Prepare daily bond transmittals and transport cash and checks to the courthouse
• Audit receipt books
• Follow up on fugitive-from-justice documentation
• Review arrest documents and paperwork related to First Appearance and weekend arrests
• Attend First Appearance to assist judiciary proceedings
• Complete all updates following First Appearance
• Monitor in-state holds
• Facilitate proceedings related to Immigration and Customs
• Follow up on Governor’s Warrants
• Serve as point of contact for the Parole Commission and Department of Corrections
• Process mail, including out-of-county arrest packets
• Manage all quality control changes
• Complete biannual audits
• Conduct weekly review of holds for active inmates and those checked out to other agencies
• Follow up on juvenile arrest notifications
• Review incoming teletypes
• Acknowledge courthouse emails
• Maintain copies of all arrest and bond transmittals
• Perform other duties as assigned

Job Controls and Complexities

• Report directly to supervisor
• Adhere to laws/agency policy/rules/ regulations/SOP/ procedures
• Maintain confidentiality/security of paper and electronic files
• Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements
• Provide assistance to employees and other public and private entities in an effort to meet their needs and build positive community relationships/resolve complaints/address conflicts
• Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers
• Adhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)

Contacts

• SJSO Employees
• Government Entities
• Service Providers
• General Public
• Private Entities
• Inmates
• Judges and/or attorneys

Grade Classification

• Entry to intermediate level work
• Performs independently under general supervision
• Work requires application of general knowledge of business practices in various situations
• Deals with problems or situations that remain stable
• Does not require independent decision making

Physical Environment

• Work is primarily in an office environment
• Work under high stress situations
• Normal business hours apply; however, hours are subject to vary and overtime may be necessary including nights, holidays, and weekends
• Sit for long periods
• See at normal range or with accommodations
• Hear at normal level or with accommodations
• Speak understandably
• Manual dexterity
• Ambulate independently
• Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs.
• Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 50 lbs.

Important Information

Regular attendance is critical to the success of this position and assignment and is required of all Agency personnel. The list of tasks, policies and proficiencies for this position, as well as any statements contained within this page are considered essential. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public. This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor.

See SJSO Policy for additional information on agency expectations.

EFFECTIVE: 10/05/2026 – Updated

History:04/26/2021 – New Job Description