Infrastructure Administrative Assistant - DPR65027688

Natural and Cultural Resources; Raleigh (NC); On-site; USD 39,000 - 51,000; Full time

Job summary

Natural and Cultural Resources, Division of Parks and Recreation in North Carolina, is seeking an Administrative Specialist I (S) to support the Chief of Infrastructure and the Infrastructure teams. The role covers project and budget tracking, purchasing and invoice processing, records management, scheduling, and general administrative support for infrastructure operations.

The position requires a high school diploma or GED with two years of related administrative experience, and a valid US

Qualifications

• High school diploma or GED AND two years of related administrative experience.
• Valid driver's license issued in the United States or ability to obtain one within 90 days.
• Experience with purchasing, invoicing, records management, and schedule coordination.

Responsibilities

• Create and maintain Infrastructure project information in appropriate systems and reconcile internal reporting with external systems.
• Process and track Infrastructure invoices, budgets, travel, P-Card purchases, mileage logs, and related financial records.
• Enter, review, and approve E-Pro orders and support purchasing, requisitions, and other procurement activities.
• Lead document organization, records retention, and retrieval for Construction and Facilities Maintenance files.
• Serve as an initial point of contact for Infrastructure questions and coordinate information among park, district, operations, administrative, consultant, and contractor contacts.
• Maintain schedules, itineraries, meeting arrangements, agendas, minutes, and correspondence for Chief of Infrastructure and staff.
• Provide disaster/emergency documentation support and assist with special projects and other duties as assigned.

Skills

Customer service

Organization

Data entry

Education

High school diploma or GED and two years of related administrative experience

Tools

Microsoft Office

Job description

Agency Dept of Natural and Cultural Resources Division Parks and Recreation

Administrative Specialist I (S)

Position Number 65027688 Grade NC08

About Us

The North Carolina Department of Natural and Cultural Resources (DNCR) enriches people’s lives through education and stewardship of North Carolina’s natural and cultural resources.

DNCR manages over 100 locations across the state, including historic sites, museums, state parks, trails, aquariums, the North Carolina Zoo, the Library of North Carolina, the State Archives, the North Carolina Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the North Carolina Land and Water Fund, and the Natural Heritage Program. These programs and places unite North Carolinians, create a shared identity, and provide common ground. For more information, please visit www.dncr.nc.gov.

Description of Work

Do you enjoy NC State Parks and working in an administrative setting? NC State Parks and Recreation has an Infrastructure Administrative Assistant I position available. The Infrastructure Section supports the Division of Parks and Recreation through statewide construction, facilities maintenance, project coordination, budget and procurement support, and related infrastructure services for state parks and recreation units. Provide lead administrative support to the Chief of Infrastructure and the Infrastructure teams, including the Construction and Facilities Maintenance Sections. The position supports day-to-day operations, project and budget tracking, purchasing and invoice processing, records management, scheduling, customer service, and other long- and short-term Infrastructure Section needs.

Key Responsibilities

• Create and maintain accurate Infrastructure project information in appropriate systems and reconcile internal reporting tools with external systems.
• Process and track Infrastructure invoices, budgets, travel, P-Card purchases, mileage logs, and related financial records.
• Enter, review, and approve E-Pro orders and support purchasing, requisitions, and other procurement activities.
• Lead document organization, records retention, and retrieval for Construction and Facilities Maintenance files.
• Serve as an initial point of contact for Infrastructure questions and coordinate information among park, district, operations, administrative, consultant, and contractor contacts.
• Maintain schedules, itineraries, meeting arrangements, agendas, minutes, correspondence, and other administrative support for the Chief of Infrastructure and Infrastructure staff.
• Provide disaster/emergency documentation support and assist with special projects, events, and other duties as assigned.

Knowledge Skills and Abilities/Management Preferences

Recruitment Range: $39,244.00 - $50,524.00

Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.

Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required.

Applicants who possess the following are preferred:

• Demonstrated customer service experience, including responding to email/telephone inquiries and coordinating schedules.
• Demonstrated experience plan, prioritize, organize, and review administrative and office workflow and procedures.
• Demonstrated experience recording, compiling, summarizing, and analyzing data.
• Demonstrated work experience in Microsoft Office: Word, Excel, PowerPoint.

Position/Physical Requirements

Must be available to work the schedule of Monday - Friday 8:00 A.M. - 5:00 P.M. and occasional holidays, weekends, and evenings as required.

Must have a valid driver’s license issued from within the United States or be able to obtain one within 90 days of employment.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma AND two years of related administrative experience. OR An equivalent combination of education and experience.

The North Carolina Division of Parks and Recreation exists to inspire all its citizens and visitors through conservation, recreation and education. Conservation: To conserve and protect representative examples of North Carolina's natural beauty, ecological features, recreational and cultural resources within the state parks system; Recreation: To provide and promote safe, healthy and enjoyable outdoor recreational opportunities throughout the state; and Education: To provide educational opportunities that promote stewardship of the state's natural and cultural heritage.

To explore NC State Parks visit: https://www.dncr.nc.gov/visit/state-parks

Click here to learn about employee perks and benefits. Click here to see the Total Compensation Calculator.

The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence. We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies.

Join a team that welcomes, values, respects and supports all members of our work community.

Application Process

Due to the volume of applications received, we are unable to provide information regarding the status of your application. The hiring process may take several weeks.

Applicants are unable to submit more than one application to an individual posting. Only one application received prior to the closing date will be accepted.

Applications must be submitted by 11:59:59 PM on the night prior to the closing date.

Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.

Veteran’s and National Guard Preference

Applicants seeking Veteran’s Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with the state application.

Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing.

Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DNCR is committed to the full inclusion of all qualified individuals. As part of this commitment, DNCR will ensure that persons with disabilities, or known limitations covered by the PWFA, are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Employment Eligibility

It is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).

Contact Information

N.C. Department of Natural and Cultural Resources Division of Parks and Recreation 121 West Jones Street, Raleigh, NC 27601 Phone: [phone]

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

State Application Resources/Frequently Asked Questions

Valuing Education and Experience: The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both. All job postings close at 11:59pm the night before the End Date on the posting.

Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast. Find your next opportunity today!