Information Systems Analyst III – Enterprise Data & Records Governance Analyst

Valley Water; San Jose (CA); Hybrid; USD 120,000 - 160,000; Full time

Benefits offered by this job

Hybrid telework program

Flexible schedule after probation

Job summary

Valley Water seeks an experienced Information Systems Analyst III to lead the deployment, administration, and governance of the District’s Enterprise EDRMS. This role drives sustainable information governance and serves as a technical lead on enterprise-scale initiatives.

You will oversee AI-enabled data classification, access controls, retention scheduling, and defensible destruction workflows, while collaborating with Cybersecurity, Legal Counsel, and executive leadership.

Qualifications

• 5+ years in enterprise systems analysis, governance, or related IT roles.
• Experience implementing or administering an EDRMS.
• Experience applying records retention schedules in a public agency.
• Experience designing automated workflows for document lifecycle management.
• Experience integrating platforms with data lakes or AI-enabled systems.
• Experience coordinating cross-functional stakeholders.
• Experience leading complex enterprise technology projects.

Responsibilities

• Lead deployment, configuration, integration, and ongoing administration of the District’s EDRMS platform.
• Oversee enterprise-wide data and document classification using AI-enabled tools with human validation.
• Administer records retention schedules across all document types and business units.
• Design automated document destruction workflows with Legal Counsel and leadership.
• Coordinate with Cybersecurity to implement access control frameworks.
• Govern data flowing into the District’s data lake and validate data quality.
• Develop system documentation, governance standards, and user training materials.
• Serve as project manager for complex system enhancements and cross-functional initiatives.

Skills

Systems analysis

Data governance

AI classification

Access control

Project management

Stakeholder coordination

Education

Bachelor's degree in Computer Science / Information Systems

Tools

EDRMS platform

Governance tools

Job description

Valley Water is seeking an experienced Information Systems Analyst III to lead the deployment, administration, and long‑term governance of the District’s new Enterprise Electronic Document and Records Management System (EDRMS). This system represents the capstone of Valley Water’s Digital Transformation Strategy and will serve as the authoritative, enterprise‑wide repository for all past, present, and future District documents and records.

This journey‑level position plays a foundational role in establishing sustainable information governance practices across the organization. The selected candidate will lead complex system implementation efforts, oversee automated and AI‑enabled data classification processes, coordinate secure access controls, administer retention schedules, and design defensible document destruction workflows in compliance with legal and regulatory standards.

Under direction, this position performs the most complex programming, systems analysis, integration, governance, and technical coordination duties. The incumbent will serve as a technical lead and project manager for this enterprise‑wide initiative and will collaborate closely with Cybersecurity, Legal Counsel, the District Clerk of the Board, executive leadership, and operational units.

Our Commitment:

We are committed to building and sustaining a working environment where all individuals are respected and valued. We believe every member of our team brings unique perspectives that enhance our ability to serve the public effectively. By fostering a workplace with employees from the communities we serve, we broaden our collective understanding of the world around us and strengthen our mission to equitably provide safe, clean water, natural flood protections, and environmental stewardship.

About Valley Water:

Valley Water’s mission is to provide Santa Clara County with safe, clean water for a healthy life, environment, and economy. The FY 2026-27 Adopted Budget of $1.284 billion supports approximately 876 employees. With headquarters in San José, Valley Water provides water supply, enhances streams and watersheds through creek restoration and habitat protection, provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community.

Who We Are:

To learn how Valley Water provides safe, clean water and environmental stewardship for the Santa Clara community, please click here

Key Responsibilities include, but are not limited to:

• Lead the deployment, configuration, integration, and ongoing administration of the District’s EDRMS platform.
• Oversee enterprise‑wide data and document classification using AI‑enabled tools with appropriate human validation to ensure compliance with District policies and regulatory obligations.
• Administer and enforce Board‑approved records retention schedules across all document types and business units.
• Design, implement, and manage automated document destruction workflows in coordination with Legal Counsel, the District Clerk of the Board, and executive leadership.
• Coordinate with Cybersecurity to implement and maintain metadata‑driven discretionary and mandatory access control frameworks.
• Ensure proper governance of data flowing into the District’s data lake, including oversight of integration processes, validation of data accuracy, completeness, and timeliness.
• Manage removal of data from enterprise systems and analytical/AI platforms once records are destroyed or no longer authorized for use.
• Develop system documentation, governance standards, and user training materials.
• Serve as project manager for complex system enhancements and cross‑functional initiatives.
• Troubleshoot and resolve complex application, database, and integration issues.
• Provide technical guidance and lead‑level support to staff as assigned.
• Ensure compliance with information security, privacy, and regulatory standards.
• Stay current on emerging technologies, digital governance standards, and best practices in records and information management.

Ideal Candidate's Background Includes:

Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.

Ideal Experience:

• Five (5) or more years of progressively responsible experience in enterprise systems analysis, software analysis, database administration, or information systems governance.
• Experience implementing or administering an Electronic Document and Records Management System (EDRMS).
• Experience applying and operationalizing records retention schedules in a public agency or highly regulated environment.
• Experience designing automated workflows for document lifecycle management and defensible destruction.
• Experience integrating enterprise platforms with data lakes, analytics environments, or AI‑enabled systems.
• Experience coordinating cross‑functional stakeholders including Legal, IT Security, executive leadership, and operational departments.
• Experience leading complex enterprise technology projects with minimal supervision.

Ideal Skills and Abilities:

• Ability to interpret complex legal, regulatory, and operational requirements and translate them into technical solutions.
• Ability to design and implement secure, metadata‑driven access control structures.
• Ability to oversee AI‑enabled classification tools with appropriate validation and quality assurance oversight.
• Ability to manage enterprise data governance frameworks and lifecycle management processes.
• Ability to analyze, troubleshoot, and resolve complex system and integration issues.
• Ability to develop comprehensive technical documentation and procedural manuals.
• Strong project management and stakeholder coordination skills.
• Strong written and verbal communication skills.
• Ability to work independently with direction on scope but discretion on methods and technical approach.

Ideal Knowledge:

• Records management principles, including retention scheduling, legal holds, and defensible destruction practices.
• Data governance frameworks and information lifecycle management.
• Database management systems and data architecture concepts.
• Metadata standards and access control methodologies (discretionary and mandatory).
• Enterprise security principles and regulatory compliance requirements.
• AI‑enabled data classification tools and governance implications.
• Data lake architecture and data integration processes.
• Quality assurance and system documentation standards.

Ideal Training and Education:

• Equivalent to a Bachelor’s degree from an accredited college or university with major course work in computer science, information systems, information management, data governance, or a closely related field.
• Substitution:

Directly related experience may be substituted for the college requirement on the basis of one and one‑half years of experience for one year of education.

Required License or Certificate

Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case‑by‑case basis.

To review the Classification Specification, please click here

Digital Transformation & Customer Service Unit (Position Code 988)

Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.

This position is eligible for a hybrid telework schedule of 60% onsite and 40% remote work after completing the first six months of the one‑year probationary period.