Information Specialist II - PHHS (Promotional) County-Wide

Stlouiscountymn; Duluth (MN); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Mobile-friendly work policy

Job summary

St. Louis County in Minnesota seeks an Information Specialist II in the Finance & Operations Division within the Public Health & Human Services Department. The role handles payments to clients, bills claims through MMIS & MNITS, posts payments, and provides internal and external customer service.

The position supports ACH setup for clients and vendor maintenance for group residential housing. The incumbent can be based in Duluth, Ely, Hibbing, or Virginia, reflecting the county's mobile work

Qualifications

• Permanent status as an Information Specialist I or Office Assistant; OR three (3) years full-time paid verifiable experience in a clerical support position.
• Demonstrated ability to operate personal computer-based systems.
• Proficiency, as defined by the Civil Service Commission, in operating word processing software.
• Ability to type from clear copy at a rate of 40 w.p.m./net.

Responsibilities

• Process payments to clients.
• Bill claims through MMIS & MNITS.
• Post payments received in MMIS and MAXIS.
• Provide internal and external customer service.
• Set up ACH for clients in MAXIS.
• Maintain vendor records in MAXIS for group residential housing.

Skills

Payment processing

Billing

Posting payments

Customer service

ACH setup

Vendor maintenance

Job description

There presently exists a vacancy for an Information Specialist II in the Finance & Operations Division within the Public Health & Human Services Department.

Primary responsibilities include:

• Processing payments to clients
• Billing claims through MMIS & MNITS
• Posting payments received in MMIS and MAXIS
• Customer service - internal and external
• ACH setup for clients in MAXIS
• Vendor maintenance in MAXIS for group residential housing

St. Louis County is a mobile work friendly employer.

Please note: The incumbent of this position could be based out of Duluth, Ely, Hibbing, or Virginia based on applicant preference.

This position is part of the Civil Service Basic Unit Employees Collective Bargaining Agreement represented by Council 5 of AFSCME.

An employee in this class performs a variety of process tasks and problem-solving activities that require discretion and factual judgments to appropriately apply established procedures, policies and practices to work situations. Duties include explaining established departmental regulations, policies and procedures; and processing information gathered from varied sources to compile departmental records in accordance with established procedures requiring the employee to exercise some judgment to adapt and apply the appropriate procedures to a variety of normally recurring work situations. The work is performed under the direction of a designated lead worker or supervisory staff.

These work environment factors are general in nature and may vary depending on the specific position being filled.

CONSTANT: Near and midrange vision; visual accommodation; hear within 20 feet; grip; pinch and hand dexterity; and work inside.

FREQUENT: Push/pull up to 15 pounds; lift and carry up to 10 pounds; far vision; bend neck; rotate neck; reach; sit; talk/speak; work alone, with, or around others.

OCCASIONAL: Move about; reach above shoulder; rotate at waist while sitting or standing; stand; static neck position; stoop/bend; walk; right and left wrist turn; customer/public contact; work with clients with behavioral challenges; depth perception; field of vision; color vision; extended days; and drive.

MINIMUM QUALIFICATIONS (Pass/Fail)

• Permanent status as an Information Specialist I or Office Assistant; OR three (3) years full-time paid verifiable experience in a clerical support position.
• Demonstrated ability to operate personal computer-based systems.
• Proficiency, as defined by the Civil Service Commission, in operating word processing software.
• Ability to type from clear copy at a rate of 40 w.p.m./net.

RATING SYSTEMS:

Supplemental Questions will be 100% of the scoring process.

• Points will be awarded based on the applicants answers to supplemental questions 16-20.
• Experience beyond ten years may be included on the application for purposes of meeting minimum qualifications or informing the hiring authority of your complete employment history.

Please Note: When answering the supplemental questions on the website, the webpage may time out after 30 minutes. It's recommended you draft your answers in a separate document and copy/paste the answers into the application when you're finished writing. Failure to answer and save all of the questions on the "Supplemental Questions" page within 30 minutes may result in the deletion of your answers by the application system.

TENTATIVE RECRUITMENT & SCREENING PROCESS SCHEDULE:

• October 19, 2026 - Applicant screening will begin
• Week of October 26, 2026 - Supplemental question scoring to be completed
• Week of November 9, 2026 - Interviews to be conducted

ESSENTIAL FUNCTIONS:

The essential functions for this position are listed under the "ILLUSTRATIVE EXAMPLES OF WORK" on the specification, available in the Human Resources Department or online at www.stlouiscountymn.gov/jobdescriptions.

VETERANS PREFERENCE:

If you are eligible to apply for Veterans Preference, please attach to your application a copy of document(s) listed for the option that applies to you:

• Veteran: DD214 noting character of service.
• Disabled Veteran: DD214 & compensable disability award letter issued within the last 6 months.
• Spouse of Disabled Veteran: DD214 & compensable disability award letter issued within the last 6 months & marriage certificate. (Eligible only if Veteran is unable to qualify because of the disability.)
• Spouse of Deceased Veteran: DD214, Marriage Certificate and Death Certificate.

Please refer to Minnesota Statute 197.455 for additional requirements. Click Here.

PHYSICAL-MEDICAL STANDARDS:

Qualified applicants must be able to perform the essential functions of the position with or without reasonable accommodation. Applicants selected must meet the physical requirements for the position.

BACKGROUND CHECK:

Applicants selected for appointment to a position with St. Louis Countymay be subject to a background investigation.

PROBATIONARY PERIOD:

Appointees to the position must successfully complete at least a six-month probationary period prior to being certified for permanent employment.

NON-DISCRIMINATION:

St. Louis County is an equal opportunity and veteran-friendly employer.