Information Security Project Coordinator

ForFutures Financial, Planning, a financial advisory practice of Ameriprise Financial Services LLC; Santa Ana (CA); On-site; USD 31,684 - 42,705; Full time

Benefits offered by this job

Benefits package

Employee stock purchase plan

Job summary

First American is seeking a detail-oriented project support professional to assist the project management team in coordinating initiatives, maintaining schedules, and preparing status reports in a fast-paced environment.

You will support Senior PMO activities, update the project portfolio, and help build reports while ensuring documentation is accurate and up to date. This on-site role emphasizes communication across internal departments and continuous process improvements.

Qualifications

• AA required; BS/BA preferred or equivalent experience.
• Typically 4+ years of administrative experience.
• Strong organizational and coordinating skills.
• MS Software skills and familiarity with project management basics.

Responsibilities

• Assist Project Managers and/or Specialists in coordinating a project or over a smaller project area.
• Update and maintain project portfolio to track progress and deliverables.
• Research related subjects for various projects.
• Assist with building portfolio/project reports.
• Edit and enhance PMO templates under leadership guidance.
• Communicate with internal departments to obtain information needed for projects.
• Keep project team updated with changes and maintain documentation.
• Identify opportunities for continuous improvement and efficiencies.
• May work outside normal hours based on business needs.
• Other duties as assigned

Skills

Administrative experience

MS Office

Verbal and written communication

Project coordination

Attention to detail

Education

AA degree

BS/BA preferred

Tools

MS Office Suite

Job description

Who We Are

Join a team that puts its People First! Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For® list for eleven consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.

What We Do

Provides a wide range of support to the project management team. Responsible for tracking the specific stages of one or more projects on an ongoing and regular basis. Prepares and maintains project documentation including project schedules, status reports, presentations, resource plans and meeting schedules. Monitors project plans and organizes project activities to ensure timely completion of projects. At the Senior level, project and tasks are more complex.

What You'll Do

• Assists Project Managers and/or Specialists in the coordination of a project or have responsibility over a smaller scale project or project area.
• Updates and maintains project portfolio to track the progress of various projects, measure deliverables and completion of tasks.
• Provides support by researching related subjects for various projects.
• Assits with building portfolio/project reports.
• Assists with editing and enhancing existing project management methodology and templates under PMO leadership guidance.
• Communicates with necessary internal departments to obtain information needed for various projects.
• Keeps project team updated with any relevant changes, ensure all documentation is maintained and completed.
• Identifies opportunities for continuous improvement and efficiencies.
• May be required to perform duties outside of normal work hours based on business needs.
• Other duties as assigned

What You'll Bring

• AA required, BS/BA preferred or equivalent experience
• Typically have 4+ years of administrative experience
• Working knowledge of fundamental concepts, practices and procedures of department/field
• MS Software skills
• Good organizational and coordinating skills
• Good verbal and written communication skills
• General analytical skills
• Oral communication skills sufficient to gather information and relay project information to a wide audience
• Written communication skills sufficient to create project plans and other project documentation
• Establishes effective working relationships at the work group level

Pay Range: $23.37 - $31.14 Hourly

Note that the following statements only apply to candidates who will be working from an unincorporated area within Los Angeles County. **

First American will consider for employment all qualified applicants, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws (e.g., the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act).

First American intends to conduct a review of an applicant’s criminal history in connection with a conditional offer. First American reasonably believes that a criminal history may have a direct, adverse and negative relationship with the following material job duties for this position potentially resulting in the withdrawal of the conditional offer of employment: handling of confidential, proprietary or trade secret information belonging to First American or its customers, administrating or facilitating financial transactions, and the ability to meet customer-imposed criminal history requirements.

What We Offer

By choice, we don't simply accept individuality – we embrace it, we support it, and we thrive on it! Our People First culture is inclusive for all employees - not just because it's the right thing to do, but because it's the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.