Information Record Clerks

NITELINES USA, INC; Miami (FL); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented individual to streamline and organize electronic files within their Modal Development Office. This role is crucial for enhancing productivity and efficiency by creating a navigable filing structure that supports the entire team. The ideal candidate will possess strong organizational skills and effective communication abilities, ensuring collaboration with various stakeholders. If you thrive in a supportive environment and enjoy contributing to a well-structured office, this opportunity could be perfect for you.

Qualifications

• 1 year of secretarial or clerical work experience is preferred.
• Vocational training can substitute for required work experience.

Responsibilities

• Organizing and consolidating electronic files for the Modal Development Office.
• Developing a consistent filing structure to enhance office efficiency.

Skills

Grammar Usage

Basic Arithmetic

Organizational Skills

Effective Communication

Data Sorting

Education

High School Diploma

Vocational/Technical Training

Tools

File Explorer

Job description

Job Description:

1. Knowledge of correct grammar usage.
2. Knowledge of basic arithmetic.
3. Ability to organize files, records and/or other materials.
4. Ability to follow instructions.
5. Ability to communicate effectively.
6. Ability to perform basic arithmetical calculations.
7. Ability to establish and maintain effective working relationships with others.
8. Ability to sort data alphabetically, numerically and categorically.

Desired Skills:

1. One year of secretarial or clerical work experience.
2. Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for the required work experience.
3. A high school diploma or its equivalent can substitute for the required work experience.

Duties/Responsibilities:

The Modal Development Office has had several organizational structures over the years, resulting in electronic files becoming scattered and in need of organization. The requested OPS position will be responsible for organizing and consolidating electronic files currently saved on MDO’s shared network folder. Organization will include the development of a consistent file structure that can be easily navigated by MDO staff, thereby increasing efficiency and productivity in our office. The position will work collaboratively with the Modal Development Administrator and Modal Managers to identify the location of files for each program area and develop a consistent filing structure that will be implemented across program areas.

Anticipated Start Date: Monday, January 30, 2023

Anticipated End Date: Friday, June 30, 2023

Computer Software to be Used: File Explorer/Electronic Filing

Dress Code: Business casual