Information Governance Specialist

Cravath, Swaine & Moore; New York (NY); Hybrid; USD 70,000 - 80,000; Full time

Job summary

A prestigious law firm in New York is seeking an Information Governance Specialist. This role involves maintaining both electronic and hard copy records, ensuring compliance with firm procedures. Applicants should have a background in Records Management, strong customer service skills, and knowledge of legal record systems. The position offers a hybrid work schedule and a salary ranging from $70,000 to $80,000, alongside a comprehensive benefits package.

Benefits

Paid time off

Medical, dental and vision care

401(k) with company match

Health club discounts

Qualifications

• Knowledge of Microsoft Windows, PC and Microsoft Word and Excel required.
• Two or more years of Records Management or related experience in a law firm or corporate environment.
• Ability to lift and move boxes weighing upwards of 30-35 pounds.

Responsibilities

• Organizes and maintains client and administrative records.
• Processes requests for records and refile indexes.
• Conducts reviews of electronic records in the database.

Skills

Records Management experience

Customer service skills

Interpersonal skills

Education

Two or more years of college

Tools

Microsoft Word

Microsoft Excel

Automated Legal Records Management systems

Job description

Overview

The Information Governance Specialist is responsible for maintaining active client and administrative records, both electronic and hard copy, under general direction from department management.

Responsibilities

• Performs routine file creation, organizes, and maintains client and administrative records, in accordance with Firm and department rules, procedures and guidelines;


• Processes requests for records, refiling indexes and any other information requested by attorneys;


• Performs review of electronic records in records management database; and other Firm approved repositories;


• Participates in the training of other Record and Information Governance personnel;


• Interfaces with and maintains excellent working relationships with all Firm personnel;


• Accesses, edits, and maintains records management database, including auditing and updating circulation data;


• Participates in special team projects, as needed;


• Assists in identifying opportunities to promote and increase user adoption of DMS;


• Educates attorneys and staff to ensure effective use of appropriate locations where Client specific and Firm data should be stored; and


• Performs other duties, as assigned.

Qualifications

• Two or more years of college preferred;


• Two or more years of Records Management or related experience in a law firm or corporate environment;


• Knowledge of Microsoft Windows, PC and Microsoft Word and Excel required;


• Experience with automated Legal Records Management system: Autonomy Records Manager, LegalKey, Elite or similar applications, as well as document and barcode scanners, preferred;


• Excellent interpersonal and customer service skills;


• Solid written and verbal communication skills;


• Ability to multi-task, work independently and complete projects within given deadlines;


• Ability to lift and move boxes weighing upwards of 30-35 pounds; and


• Ability to work overtime as needed.

This position is located in our New York office, and currently has a hybrid work schedule, but that is subject to change. The hours for this position are 9:00 a.m. to 5:00 p.m., Monday through Friday. The estimated salary range for this position is $70,000 to $80,000 plus overtime. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts.