Information Governance Analyst

mwe; Chicago (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance?

Wellness resources?

Job summary

McDermott Will & Schulte, a leading global law firm in Chicago, seeks an Information Governance Risk and Compliance Analyst. You will manage governance initiatives to ensure regulatory compliance and protect sensitive data across the Firm.

The role emphasizes client transfers, onboarding/offboarding of attorneys and clients, and electronic data management using iManage, ServiceNow, and other systems. Strong communication and organizational skills are essential.

Qualifications

• Bachelor's degree or at least two years of related work experience.
• Strong written and verbal communication skills.
• Strong organizational skills with ability to work under tight deadlines and prioritize responsibilities.
• Ability to handle and maintain confidential information.

Responsibilities

• Understand and articulate obligations of the Information Governance Policy to Firm stakeholders.
• Resolve inquiries related to Information Governance policies and procedures.
• Coordinate identification, transfer, and collection of materials related to attorney departures, lateral acquisitions, legal holds, or client transfers.
• Transfer electronic records to/from the Document Management System (iManage) and related repositories.
• Ensure electronic data and metadata are imported, classified, and assigned to client/matter workspaces.
• Document and classify outbound (off-boarding) digital record transfers for due diligence tracking (ServiceNow).
• Develop and maintain positive working relationships with attorneys during onboarding/offboarding transitions.
• Assist in developing, implementing, and maintaining best practices for technology and workflow processes.
• Develop and implement information governance compliance procedures, documentation, and internal controls.
• Coordinate security implementation for information in workspaces/folders within Information Governance systems.
• Support special projects as assigned.

Skills

Strong communication

Organizational skills

Confidential information handling

Education

Bachelor's degree or 2 years related experience

Tools

iManage

NetDocs

Prosperoware Milan

ServiceNow

Titan File

Job description

Build your big career with the firm that does Big Law, Better . McDermott Will & Schulte is a leading global law firm that brings together more than 1,700+ lawyers and 1,400 business professionals. We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune , The American Lawyer, Vault and others. We are also certified by Great Place to Work.

At McDermott, we don't just invest in your future, we accelerate your career - wherever it may lead. That includes supporting you both in and outside of the office.

With us, you'll find:

• A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity - we encourage you to be yourself!
• Enthusiasm for all perspectives: We're smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive.
• Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life.
• Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.

Job Description:

The Information Governance Risk and Compliance Analyst is responsible for managing Information Governance initiatives to ensure compliance with laws, regulations, and policies. This position involves understanding and maintaining policies and procedures to ensure the proper management and protection of information across the Firm. The primary focus of the Information Governance Risk and Compliance Analyst will be on work product related to Client Transfers, which includes on-boarding and off-boarding of attorneys and clients. This role will place a strong emphasis on managing electronically stored information (ESI) by maintaining a thorough working and training knowledge of the technology systems used by the Information Governance Risk and Compliance Department. The Information Governance Analyst will enforce compliance to fulfill the Firm's ethical and regulatory requirements to manage, implement, and secure sensitive or protected data. This position will also provide input on the use of technology solutions such as workflows, integrations, and analytics. The Information Governance Analyst works under minimal supervision and relies on limited experience and judgment to plan and accomplish goals. This position will report directly to the Information Governance Manager.

Essential Functions and Responsibilities:

• Understand all aspects of the Firm's Information Governance Policy and articulate relative obligations to Firm stakeholders by working directly with attorneys, paralegals, and various staff members.
• Resolve attorney and staff inquiries relating to Information Governance policies and procedures.
• Coordinate the proper identification, transfer, and collection of all responsive materials relating specifically to an attorney departure, lateral acquisition, legal hold, or client transfer.
• Transfer electronic records to and from the Firm's Document Management System (iManage) and other related repositories.
• Ensure electronic data and metadata are imported accurately, classified and assigned to the corresponding client/matter workspaces.
• Ensure outbound (off-boarding) digital record transfers are accurately documented and classified into a repository for due diligence tracking (ServiceNow).
• Develop and maintain positive working relationships with attorneys, both on-boarding and off-boarding, to aid in their transition to / from the Firm.
• Using FTP server technology (Titan File), security and encryption controls (7-zip), metadata structure (Prosperoware Milan), database reporting, and critical system dependencies.
• Establish client service relationships and collaboration with personnel from both Legal and Business Operations.
• Assist in the development, implementation, and maintenance of best practices related to the use of technology and workflow processes.
• Develop and implement information governance compliance procedures, documentation, educational materials, and a portfolio of internal controls in accordance with industry best practices.
• Coordinate the implementation of appropriate security for information relating to workspaces / folders within Information Governance systems.
• Special projects as assigned.

Job Specifications:

Required Education & Experience

• Bachelor's degree or at least two (2) years of related work experience
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
• Strong written and verbal communication skills
• Strong organizational skills Ability to work under tight deadlines and prioritize responsibilities
• Ability to handle and maintain confidential information

Preferred Experience (but not Required)

• Law firm experience preferred Document Management System (iManage or NetDocs) e