Information Governance Analyst

McDermott Will & Schulte; San Francisco (CA); On-site; USD 59,000 - 90,000; Full time

Benefits offered by this job

Discretionary bonus

Comprehensive benefits package

Job summary

McDermott Will & Schulte in San Francisco seeks an Information Governance Risk and Compliance Analyst to manage information governance initiatives and ensure regulatory compliance. The role focuses on client transfers, onboarding and off-boarding of attorneys and clients, and overseeing ESI with Firm systems.

You will work with Legal and Business Operations, enforce security controls, develop procedures and training materials, and support workflows, integrations and analytics.

Qualifications

• Bachelor’s degree or at least two years of related work experience.
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, Word).
• Strong written and verbal communication skills.
• Strong organizational skills; ability to work under tight deadlines and prioritize responsibilities.
• Ability to handle and maintain confidential information.

Responsibilities

• Understand and articulate obligations of Information Governance Policy to firm stakeholders.
• Resolve inquiries relating to Information Governance policies and procedures.
• Coordinate identification, transfer and collection of materials for attorney departures, lateral moves, holds, or client transfers.
• Transfer electronic records to/from iManage and related repositories.
• Ensure data and metadata are properly imported, classified, and assigned to client/matter workspaces.
• Document and classify outbound (off-boarding) transfers for due-diligence tracking (ServiceNow).
• Develop and maintain relationships with attorneys during onboarding/offboarding.
• Utilize FTP, security controls, metadata structures, and reporting tools.
• Establish client service relationships with Legal and Business Operations teams.
• Assist in developing, implementing, and maintaining best practices for technology/workflows.
• Develop and implement information governance compliance procedures and internal controls.
• Coordinate security measures for information in workspaces/folders within governance systems.
• Handle special projects as assigned.

Skills

Strong written and verbal\n

Strong organizational skills

Ability to handle confidential data

Education

Bachelor’s degree or 2 years related experience

Tools

Microsoft Office Suite

Job description

Build your big career with the firm that does Big Law, Better. McDermott Will & Schulte is a leading global law firm that brings together more than 1,700+ lawyers and 1,400 business professionals. We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune, The American Lawyer, Vault and others. We are also certified by Great Place to Work.

At McDermott, we don’t just invest in your future, we accelerate your career – wherever it may lead. That includes supporting you both in and outside of the office.

With Us, You’ll Find

• A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity — we encourage you to be yourself!
• Enthusiasm for all perspectives: We’re smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive.
• Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance.
• Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.

Job Description

The Information Governance Risk and Compliance Analyst is responsible for managing Information Governance initiatives to ensure compliance with laws, regulations, and policies. This position involves understanding and maintaining policies and procedures to ensure the proper management and protection of information across the Firm. The primary focus of the Information Governance Risk and Compliance Analyst will be on work product related to Client Transfers, which includes on-boarding and off-boarding of attorneys and clients. This role will place a strong emphasis on managing electronically stored information (ESI) by maintaining a thorough working and training knowledge of the technology systems used by the Information Governance Risk and Compliance Department. The Information Governance Analyst will enforce compliance to fulfill the Firm’s ethical and regulatory requirements to manage, implement, and secure sensitive or protected data. This position will also provide input on the use of technology solutions such as workflows, integrations, and analytics. The Information Governance Analyst works under minimal supervision and relies on limited experience and judgment to plan and accomplish goals. This position will report directly to the Information Governance Manager.

Essential Functions And Responsibilities

• Understand all aspects of the Firm’s Information Governance Policy and articulate relative obligations to Firm stakeholders by working directly with attorneys, paralegals, and various staff members.
• Resolve attorney and staff inquiries relating to Information Governance policies and procedures.
• Coordinate the proper identification, transfer, and collection of all responsive materials relating specifically to an attorney departure, lateral acquisition, legal hold, or client transfer.
• Transfer electronic records to and from the Firm’s Document Management System (iManage) and other related repositories.
• Ensure electronic data and metadata are imported accurately, classified and assigned to the corresponding client/matter workspaces.
• Ensure outbound (off-boarding) digital record transfers are accurately documented and classified into a repository for due diligence tracking (ServiceNow).
• Develop and maintain positive working relationships with attorneys, both on-boarding and off-boarding, to aid in their transition to / from the Firm.
• Using FTP server technology (Titan File), security and encryption controls (7-zip), metadata structure (Prosperoware Milan), database reporting, and critical system dependencies.
• Establish client service relationships and collaboration with personnel from both Legal and Business Operations.
• Assist in the development, implementation, and maintenance of best practices related to the use of technology and workflow processes.
• Develop and implement information governance compliance procedures, documentation, educational materials, and a portfolio of internal controls in accordance with industry best practices.
• Coordinate the implementation of appropriate security for information relating to workspaces / folders within Information Governance systems.
• Special projects as assigned.

Job Specifications

Required Education & Experience

• Bachelor’s degree or at least two (2) years of related work experience
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
• Strong written and verbal communication skills
• Strong organizational skills Ability to work under tight deadlines and prioritize responsibilities
• Ability to handle and maintain confidential information

Preferred Experience (but Not Required)

• Law firm experience preferred
• Document Management System (iManage or NetDocs) experience preferred
• Prosperoware Milan experience preferred
• ServiceNow experience preferred

Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses.

Target Hiring Range $59,000 - $90,000

Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, experience, and geographic location. Base pay is only one part of the Total Rewards that MWE provides to compensate and recognize our staff professionals for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Physical Demands And Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear
• Employee must occasionally lift up to twenty (20) pounds

Work Environment

Typical indoor office environment

Disclaimer

The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.