Industry Research Agreements Administrator, Senior

Oregon Health & Science University

Portland (OR)

Remote

USD 107,000 - 163,000

Full time

14 days+

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Job summary

Oregon Health & Science University seeks an Industry Research Agreements Administrator, Senior to independently manage and negotiate complex industry-sponsored contracts. The role ensures compliance, mitigates risk, and protects institutional IP while balancing sponsor needs with research goals.

The position is fully remote within the United States, with responsibilities across the pre-award and post-award processes, including collaboration with multiple internal offices.

Qualifications

Bachelor's degree plus five years of federal/industry contract negotiation experience, or an equivalent combination of education and experience.
Must obtain OHSU signature authority within 6 months of hire for the specified contract type.
Ability to operate with independence and autonomy in handling complex sponsored projects.

Responsibilities

Independently manage and negotiate complex industry-sponsored agreements including clinical trial, collaboration, and sponsored research contracts.
Ensure terms protect PI and University IP and align with sponsor requirements while mitigating risk.
Provide training and leadership on internal processes to staff and stakeholders.

Skills

Independent autonomy

Mentoring others

Analytical thinking

Excellent communication

Negotiation

Budgeting principles

Regulatory interpretation

Education

Bachelor's degree

Five years contract negotiation experience

Tools

InfoEd

Cognos

eCRIS

OGA

IRB

IACUC

IBC

Conflict of Interest in Research

Job description

Industry Research Agreements Administrator, Senior

US--Remote

Requisition ID: 2026-42182

Position Category: Professional

Job Type: AFSCME union represented

Position Type: Regular Full-Time

Posting Department: Office of Proposal & Award Management (OPAM)

Posting Salary Range: $107,360 - $162,571 per year, with offer based on experience, education and internal equity

Posting FTE: 1.00

Posting Schedule: Monday - Friday

Posting Hours: 8:00am - 5:00pm Pacific

HR Mission: Research

Drug Testable: No

Department Overview

The Office of Proposal & Award Management (OPAM), a unit within Research Development & Administration (RDA), supports OHSU's missions of healing, teaching and discovery by partnering with the research community to electively navigate the pre-award and post-award administration on of sponsored projects. We support the OHSU research community with grant and contract proposal submission, contract negotiation, interpretation on and implementation on of sponsor terms and conditions and fiscal management of all sponsored projects. https://www.ohsu.edu/proposal-and-award-management

Function/Duties of Position

The Sr. Industry Research Agreements Administrator is responsible for independently managing, analyzing, drafting, negotiating and executing complex sponsored project agreements funded by industry partners. Sr. Industry Research Agreements Administrator identifies and mitigates legal and business risks in agreements, ensures compliance with institutional policies, laws and regulations. This position must provide creative solutions to balance compliance and the needs of the research project.

Contract Management

Independently manage, analyze, draft, negotiate and execute complex sponsored project agreements funded by industry partners including, but not limited to, clinical trial agreements, collaboration agreements, investigator-initiated agreements, sponsored research agreements, master agreements, and business associate agreements.
Negotiate contract terms, incorporate appropriate terms, and as necessary, draft terms, working with various contracting parties to ensure that the requirements of the University and the industry sponsor are met while mitigating risk, maintaining the integrity of the research plan and protecting the intellectual property rights of the principal investigator and the University.
Consult and collaborate with CRSO, Collaborations and Entrepreneurship, OHSU Legal, Risk Management, ORIO, the funder, the sponsor and its affiliates, the principal investigator and his/her department where appropriate.
Ensure that contract payment schedules, budgets, reporting requirements, termination schedules, and deliverable schedules are complete, compatible with OHSU policy, practicable, and in the best interest of the principal investigator and OHSU.
Use extensive knowledge of applicable OHSU policy, public laws, regulations, and guidelines to translate program requirements into contract terms.
Verify necessary internal prior approvals, compliance requirements and documentation of subcontract institutions.

Customer Service

Provide superior customer service to internal and external contacts.
Clearly and reliably communicate with sponsors on behalf of OHSU (sponsors both internal and external to OHSU).
Provide subject matter expertise to entire Institution (including departments, hospital, foundation, and other contracting groups).
Develop and maintain working partnership with IRB, CRSO, and other internal offices as needed.
Actively participate as a team member by assisting others and freely sharing information.

Training

Provide leadership and training on internal processes and procedures to departmental staff and stakeholders, including training of Contract Administrators and Contract Coordinators.
Draft or modify policies, guidance, strategies, and practices to ensure researchers comply with contractual obligations under the contracts, including compliance with applicable state and federal regulation in conjunction with OHSU policies.
Develop contractual language, standard terms and clauses, templates and master agreements for training and use by the Industry Agreement team.
Participate in and contribute to externally focused departmental initiatives, such as contracts formal and informal training for department staff or faculty, brown-bag training sessions, and Research Administration Information Network (RAIN) meetings.
Serve as a resource for department staff, including study teams.

General Responsibilities

Stay current with OHSU, RDA, CRSO, ORIO and OPAM policies and procedures.
Maintain proficiency with University information systems including, but not limited to: InfoEd, Cognos, eCRIS, OGA, IRB, IACUC, IBC, and Conflict of Interest in Research.
Actively participate in training opportunities made available to build skills and increase knowledge.
Process Improvement - Assist in the identification, evaluation and development of more efficient and cost-effective processes.
Other duties as assigned.

Required Qualifications

Bachelor's degree, plus five years of experience in federal and/or industry contract negotiation; OR
Equivalent combination of education and experience.
Must possess or attain within 6 months of hire OHSU signature authority for the specified contract type within portfolio.

Skills and Abilities

Operate with a high degree of independence and autonomy, with the ability to identify and escalation issues appropriately.
Ability to train and mentor others on understanding and negotiating contract language.
Ability to use independent professional judgment, take initiative, have a strong work ethic and express a positive attitude.
Ability to establish and maintain effective and collaborative working relationships and maintain a high degree of professionalism in dealing with OHSU faculty, staff and external funding agencies.
Demonstrated excellent analytical skills with the ability to understand and synthesize complex guidelines and regulatory requirements.
Excellent communication skills as demonstrated by the ability to interpret, convey, explain, and uphold regulatory requirements and contract language to administrative and investigator clients in the OHSU research community.
Ability to adapt to new or changed electronic systems, processes, and in the absence of processes.
Ability to handle multiple priorities in a fast-paced, sometimes stressful environment often with competing deadlines.
Demonstrated ability to accurately comprehend and interpret medical and scientific terminology, concepts, and methodology.
Ability to negotiate with multiple parties and come to mutually satisfactory results.
Thorough understanding of budgeting principles and procedures.

Additional Details

Please enter work experience in months and years on resume.

Fully remote position within the United States. If employee chooses to utilize campus flex space, it's a typical office environment. Possible travel to national meetings.

Regular work hours to be coordinated with manager. Work schedule falls within the normal daytime range of 7:30am-5:00pm Pacific time.

Benefits