Industry Events Lead — Hybrid & Executive Experiences

Horizon Media; New York (NY); Hybrid; USD 100,000 - 130,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability insurance

Retirement plan

Unlimited PTO

Wellbeing programs

Job summary

Horizon Media is seeking a Manager, Industry Events in New York to lead end-to-end planning for Horizon-owned events, executive experiences and partner activations. You will translate strategy into action and drive complex programs from concept to delivery.

You will build scalable processes for operational excellence while managing budgets, vendors and travel logistics. Occasional evening/weekend work may be required to support event schedules.

Qualifications

• 5–7+ years of experience in event marketing, experiential marketing, integrated marketing, partnership marketing or project management within an agency, media, marketing or technology environment.
• Demonstrated success leading complex, high-visibility events involving executive stakeholders and external partners.
• Exceptional project management skills with the ability to balance multiple priorities while maintaining attention to detail.
• Experience managing budgets, vendor relationships, contracts and production timelines.
• Strong communication, collaboration and relationship-building skills across all levels of an organization.
• AI literate with an appetite to implement emerging tools and technologies that enhance efficiency and team workflows.

Responsibilities

• Lead end-to-end planning and execution of Horizon-owned events, third-party industry conferences, executive experiences and client-facing activations.
• Develop integrated project plans, timelines, budgets and production schedules across multiple concurrent initiatives.
• Oversee venue selection, registration, travel logistics, speaker management, run-of-show development, production schedules and onsite execution.
• Manage relationships with venues, production partners, agencies and vendors to ensure successful delivery against scope, budget and timelines.
• Anticipate operational risks and proactively implement solutions to ensure seamless execution.
• Serve as the primary operational lead for high-profile agency initiatives including industry tentpole events and executive engagement programs.
• Lead sponsorship activation plans and partner communications.
• Coordinate asset development, promotional timelines and co-marketing deliverables.
• Ensure contractual obligations and activation milestones are executed with excellence while cultivating strong external relationships.
• Collaborate with internal marketing, communications, creative and business teams to maximize the impact of each activation.
• Develop and maintain scalable project management processes, operational playbooks and standardized workflows.
• Build tools and templates that improve planning, communication and execution across the Trade Marketing function.
• Manage event budgets, purchase orders, invoices and financial reconciliation in partnership with Finance.
• Identify opportunities to improve efficiency, consistency and operational effectiveness across programs.
• Partner closely cross functionally with key internal collaborators from teams like Corporate Marketing, Communications, Product Marketing, Creative, Executive Leadership, Business Solutions (Client Management), Investment Partnerships, Finance, Legal and Procurement to successfully execute integrated initiatives.
• Serve as the central point of coordination across stakeholders, ensuring alignment, accountability and proactive communication throughout each project.
• Contribute to the continued evolution of Horizon’s Trade Marketing function through process improvements, knowledge sharing and operational best practices.
• Participate in department initiatives that strengthen collaboration, culture and organizational effectiveness.
• Support mentoring and onboarding of new team members as the function continues to grow.

Skills

Event marketing

Experiential marketing

Project management

Budget management

Vendor management

Stakeholder management

Attention to detail

AI literacy

Tools

Monday.com

Microsoft Office

Job description

Horizon Media is seeking a Manager, Industry Events in New York to lead end-to-end planning for Horizon-owned events, executive experiences and partner activations. You will translate strategy into action and drive complex programs from concept to delivery.

You will build scalable processes for operational excellence while managing budgets, vendors and travel logistics. Occasional evening/weekend work may be required to support event schedules.