Industrial Security Administrator

The University of Texas at Austin; Austin (TX); On-site; USD 67,000 - 89,000; Full time

Job summary

The University of Texas at Austin seeks an Industrial Security Administrator for the Applied Research Laboratories on the Pickle Research Campus in Austin, TX. The role oversees personnel security, document control, and safeguarding of information, supporting government sponsors and ARL projects.

Responsibilities include managing clearances, badges, travel data, and security training while ensuring compliance with 32 CFR Part 117 and related procedures.

Qualifications

• HS/GED is required.
• Seven years of related experience with two years in implementing security policies per NISPOM requirements.
• Proficient with Microsoft Office Suite.
• Excellent oral and written communications skills.
• Customer service oriented.
• Ability to manage sensitive information and coordinate with deadlines.

Responsibilities

• Maintain security clearances and assist with fingerprint submissions.
• Assist in contract closeout and tracking Security Specification Documents.
• Maintain security databases and personnel security files; issue badges.
• Manage safes, access rooms, and debriefings.
• Process visit authorizations for ARL personnel and visits.
• Monitor eligibility for cleared employees in continuous evaluation programs.
• Collect and report foreign travel data for cleared employees.
• Coordinate classified meetings and check-in visitors.
• Report adverse or self-reports in Security folder.
• Prepare initial security briefings and create/remove badges.

Skills

Microsoft Office

Communication skills

Customer service

Security policy knowledge

Education

HS/GED

Bachelor's Degree

Job description

Possible interstate/intrastate travel

Job Posting Title

Industrial Security Administrator

Hiring Department

Applied Research Laboratories

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

PICKLE RESEARCH CAMPUS

Job Details

Purpose Manage security functions related to personnel security, document control, safeguarding of information and provide other program support for the Industrial Security Program at Applied Research Laboratories.

Responsibilities

• Maintain security clearances through initial, upgrade and periodic reinvestigations; assist with submission of electronic fingerprints through SWFT.
• Assist in contract closeout process, and tracking contract Security Specification Documents from a variety of government sponsors. Accordance with 32 CFR Part 117, ensure that, upon project completion, all classified material is either properly returned to government sponsors or appropriate retention documents are received.
• Assist in maintaining security databases, personnel security files, issuing badges, and provide debriefings or exit reviews.
• Assist with changing combos and maintaining records for safes, controlled access rooms and closed rooms.
• Process outgoing visit authorization request for ARL personnel and process incoming visits to ARL. Assist with Foreign Visit Requests.
• Review and monitor eligibility status for cleared employees enrolled in government continuous evaluation and continuous monitoring programs.
• Collect foreign travel (official and personal) data for all cleared ARL and UT system employees. Provide pre and post travel briefings, track and report all foreign travel activities through the government system of record. Document in the government system of record any incidents or employee noncompliance actions.
• Coordinate classified meetings being held at ARL, verifying attendance lists, and assisting with checking in visitors.
• File or report all adverse or self-reports in Security folder or System of Record.
• In accordance with 32 CFR Part 117 review all employee personnel security questionnaires.
• Provide initial security briefing for new employees, generating/creating employee/temp badges, and removing badges for separated employees.
• Maintain Mail Out/Hand-Carry records in central database.
• Provide Security Indoctrination briefing upon employees receiving a security clearance, execute SF 312, and upload into DISS.
• Prepare classified mailings by retrieving all necessary information from custodian. Wrap and package material for mailing. Prepare receipts and appropriate labels based on method of delivery.
• Provide Destruction of classified material and ensure appropriate accountability records are updated and stored to reflect material disposition.
• Assist in tracking, bar coding, inventory, marking, and storing classified material to include paper documents, hardware items, CDs and DVDs.
• As needed, prepare documents for classified media being hand-carried between laboratory facilities and to other cleared facilities. Provide classified courier training for and issue appropriate courier credentials to lab employees as required
• Other related functions as assigned.

Required Qualifications

• HS/GED.
• Seven years of related experience including two years of experience with implementing security policies and procedures related to NISPOM requirements.
• Proficient with Microsoft Office Suite.
• Excellent oral and written communications skills.
• Customer service oriented.
• Must be able to manage sensitive information and coordinate activities with deadlines.
• This position requires extensive and ongoing Industrial Security training along with participating and retaining membership as a NCMS member.
• Applicant must complete the CDSE FSO Program Management for Possessing Facilities course, complete required training to hold DISS account and take the required training needed to become proficient with SIMS Security software.
• Regular/punctual attendance.
• Relevant education and experience may be substituted as appropriate.

US. Citizen. Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.

Employment is contingent on selected applicant submitting application for access and receiving notification of eligibility within a time period specified in the job offer. Employment must begin within 30 days of confirmation of eligibility. Eligibility for access to classified information must continue without interruption during employment.

Preferred Qualifications

• Bachelor s Degree.
• Recent or immediate eligibility for access to classified information.
• Experience with managing administrative actions associated with government and industrial security programs.
• Working knowledge and practical experience with the National Industrial Security Program Operating Manual (NISPOM), DISS and SIMS Software.

General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Visit our website (www.arlut.utexas.edu) for additional information about Applied Research Laboratories.

UT Austin offers a competitive benefits package that includes:

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Salary Range

$67,128 - $88,914+/negotiable depending on qualifications

Working Conditions

• Standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Some weekend, evening and holiday work
• Possible interstate/intrastate travel

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist s under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.