Industrial Project Coordinator: Scope & Schedule

Kinsley Group; Levittown (PA); On-site; USD 50,000 - 75,000; Full time

Job summary

Kinsley Group in Levittown, PA is seeking a Project Coordinator to support the Industrial PM team across all Industrial projects. You will help manage scope, margin, and timeline while collaborating with Inside Sales, Project Engineers, Sales Engineers, Project Managers, Finance, and Service.

This role serves as a liaison to customers and vendors, overseeing meetings, updates, change orders, invoicing, and delivery tracking to ensure on-time, on-budget project delivery.

Qualifications

• High school diploma or equivalent plus 2+ years of administrative support experience preferred.
• 3+ years project management or related sales experience with emphasis on equipment distribution.
• Excellent organizational, verbal and written communication and customer service skills.
• Ability to handle multiple priorities, work independently and as part of a team.
• Experience with Microsoft Office applications (Excel, Word, Outlook, and Great Plains).

Responsibilities

• Oversee project meetings, scope, timelines, budgets, and updates in CRM/Great Plains.
• Process change orders, cancellations, audits, and project closeouts.
• Customer and Vendor Relations; communicate with stakeholders; manage contracts, approvals, POs, and delivery tracking.
• Expedite approvals, resolve issues, and ensure vendor/customer alignment.
• Financial Management: Ensure accurate invoicing, process invoices and assist with credit/collections.
• Audit costs and elevate discrepancies; monitor inventory, shipments, and freight claims.

Skills

Project coordination

Communication

Customer service

Time management

Education

High school diploma or equivalent

Tools

Great Plains

CRM software

Microsoft Office Suite

Job description

Kinsley Group in Levittown, PA is seeking a Project Coordinator to support the Industrial PM team across all Industrial projects. You will help manage scope, margin, and timeline while collaborating with Inside Sales, Project Engineers, Sales Engineers, Project Managers, Finance, and Service.

This role serves as a liaison to customers and vendors, overseeing meetings, updates, change orders, invoicing, and delivery tracking to ensure on-time, on-budget project delivery.