Industrial Office Administrator | Conveyor & Project Support

Transco Northwest Inc.; Terrebonne (OR); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Paid Holidays

PTO

Job summary

Transco Northwest Inc. is seeking an Office Administrator to support daily operations and serve as a liaison between customers, field crews, project managers, vendors, and company leadership in Terrebonne, Oregon.

The role focuses on coordinating administrative functions for installation, maintenance, repair, and fabrication of heavy conveyor systems. Ideal candidates have 3+ years of admin experience and strong MS Office skills.

Qualifications

• Minimum 3 years in administrative/office roles.
• Experience supporting construction or industrial sectors preferred.
• Proficiency in MS Office (Excel, Word, Outlook).

Responsibilities

• Answer calls and respond to inquiries about conveyors and projects.
• Create quotes, work orders, invoices, and service documents.
• Coordinate schedules for field technicians and crews.
• Maintain project files, records, and safety documents.
• Support procurement by ordering parts and equipment.
• Track material deliveries and communicate with vendors.
• Assist payroll, timecards, and employee records.
• Prepare reports and project documentation.
• Coordinate travel, training, and onboarding.
• Support accounts payable/receivable and office operations.
• Assist with job costing and project tracking.

Skills

Microsoft Office

Excel

Word

Outlook

ERP software

Communication

Time management

Education

High school diploma or GED

Associate's degree preferred

Tools

ERP software

Job description

Transco Northwest Inc. is seeking an Office Administrator to support daily operations and serve as a liaison between customers, field crews, project managers, vendors, and company leadership in Terrebonne, Oregon.

The role focuses on coordinating administrative functions for installation, maintenance, repair, and fabrication of heavy conveyor systems. Ideal candidates have 3+ years of admin experience and strong MS Office skills.