Individual Giving Coordinator

Paylocity; Oakland (CA); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Flexible spending account

Retirement plan

Paid time off

Employee Assistance Program

Zoo Membership options

Job summary

Oakland Zoo is seeking an Individual Giving Coordinator to support donor programs and campaigns, growing gifts for annual operations, capital projects, and programs. You will help implement multi-channel appeals, manage donor cultivation, and coordinate stewardship activities with a focus on animal welfare and education.

The role emphasizes event planning, data tracking, and collaboration across departments, with occasional weekend/evening work and limited remote options.

Qualifications

• Minimum of 3 years of relevant experience, which must include 2 years of experience in fundraising.
• Experience in event planning and implementation required.
• Self-starter, well-organized, and detail-oriented.
• Able to follow priorities, manage multiple projects.
• Proficient with computers and standard applications (including Microsoft Word, Excel, Outlook, Zoom, and PowerPoint).
• Demonstrate superior service with donors, prospects, vendors, volunteers, and staff.
• Adept at cross-departmental collaboration, characterized by effective communications, a positive attitude and shared goals.
• Able to work flexible hours on occasion, including weekends, evenings and holidays.

Responsibilities

• Execute the Zoo’s annual fundraising event(s).
• Support efforts to increase individual and planned giving through execution of multi-channel appeals and campaigns.
• Support execution of specific plans for donor acquisition, cultivation, solicitation, and stewardship throughout the year, including year-end campaign.
• Participate in data collection, maintenance, tracking and analysis activities to support individual giving and Development team.
• Learn and leverage fundraising tools and technology as they are adopted and/or evolve.
• Collaborate across teams to promote special giving programs, including commemorative gifts, monthly giving, naming opportunities, programmatic and capital initiatives, etc.
• Coordinate with Individual Giving Manager and team to maintain updated donor collateral, solicitation appeals, including acquisition, renewals, and donor updates. Project manage the Zoo’s annual Impact Report.
• Conduct fulfillment for the Zoo’s Friends of the Wild program (unrestricted gifts $1,000 and greater), including acknowledgement, recognition, membership, and benefits.
• Support onsite, print and digital donor recognition initiatives.
• Plan and execute cultivation and stewardship events and special access opportunities in collaboration with the team.
• Liaise with Zoo vendors and contractors in support of fundraising activities.
• Perform other related duties as required and assigned.

Skills

Communication

Data Analysis

Organization

Project Management

Relationship-Building

Time Management

Wildlife Aware

Technological Aptitude

Education

Bachelor’s degree in fundraising/non-profits

Tools

Raiser’s Edge

Galaxy

Job description

Description

Application Process

• Applicants must submit a resume.

Payrate:

To maintain internal equity, we have identified the pay range for this position at the Oakland Zoo as $28.68 to $30.73 per hour. An offer within this range will be determined by the experience and qualifications of a candidate and will be our best and final compensation offer, in alignment with Oakland Zoo's compensation philosophy.

Position Summary

The Individual Giving Coordinator is responsible for supporting fundraising programs that solicit one-time and renewable gifts from individuals in support of the Zoo’s annual operating budget, ongoing capital projects and programmatic initiatives. This position executes strategies that help to increase donor investment and distinguish the Oakland Zoo as a leader in animal wellbeing, conservation and education.

Essential Job Duties

• Execute the Zoo’s annual fundraising event(s).
• Support efforts to increase individual and planned giving through execution of multi-channel appeals and campaigns.
• Support execution of specific plans for donor acquisition, cultivation, solicitation, and stewardship throughout the year, including year-end campaign.
• Participate in data collection, maintenance, tracking and analysis activities to support individual giving and Development team.
• Learn and leverage fundraising tools and technology as they are adopted and/or evolve.
• Collaborate across teams to promote special giving programs, including commemorative gifts, monthly giving, naming opportunities, programmatic and capital initiatives, etc.
• Coordinate with Individual Giving Manager and team to maintain updated donor collateral, solicitation appeals, including acquisition, renewals, and donor updates. Project manage the Zoo’s annual Impact Report.
• Conduct fulfillment for the Zoo’s Friends of the Wild program (unrestricted gifts $1,000 and greater), including acknowledgement, recognition, membership, and benefits.
• Support onsite, print and digital donor recognition initiatives.
• Plan and execute cultivation and stewardship events and special access opportunities in collaboration with the team.
• Liaise with Zoo vendors and contractors in support of fundraising activities.
• Perform other related duties as required and assigned.

Supervisory Responsibility:

• None

Who You Are:

• Minimum of 3 years of relevant experience, which must include 2 years of experience in fundraising.
• Experience in event planning and implementation required.
• Self-starter, well-organized, and detail-oriented.
• Able to follow priorities, manage multiple projects.
• Proficient with computers and standard applications (including Microsoft Word, Excel, Outlook, Zoom, and PowerPoint).
• Demonstrate superior service with donors, prospects, vendors, volunteers, and staff.
• Adept at cross-departmental collaboration, characterized by effective communications, a positive attitude and shared goals.
• Able to work flexible hours on occasion, including weekends, evenings and holidays.

Bonus if you have:

• Associate or Bachelor’s degree and/or college course and professional training in fundraising development and/or non-profits.
• Experience with Raiser’s Edge (fundraising software) and Galaxy (point of sale).

Work Environment

Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

• Primarily office-based with occasional Oakland Zoo grounds visits.
• Standard business hours with some flexibility.
• Limited remote work may be available after an evaluation period and is dependent on ongoing performance assessments.

Physical Considerations

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Sustained computer-based administrative and analytical work, using standard or assistive technology for extended periods of up to 8 hours every day.
• Ability to communicate and exchange information effectively and to review, interpret, and work with digital or written materials, using verbal, written, or assistive methods as appropriate.
• Ability to navigate Zoo grounds.

Knowledge/Skills/Qualities

May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

• Communication – communicates respectfully and effectively with stakeholders across identities, both verbally and in writing.
• Data Analysis – able to collect, interpret and detect patterns in clean data.
• Inclusive Culture – fosters a culture of mutual respect, transparency, collaboration and belonging which allows all employees to feel appreciated, included, and valued.
• Organization – strong attention to details and able to build and/or maintain efficient systems.
• Passion – wholeheartedly believes in, represents, and models Oakland Zoo’s mission and PRIDE values at all times.
• Project Management – effectively prioritizes commitments, driving forward multiple high-profile and complex projects simultaneously with flexibility, resourcefulness, and agility to adapt to shifting organizational needs.
• Relationship-Building – able to build and maintain trusting relationships and mutually beneficial partnerships with internal and external stakeholders.
• Sustainability – oriented toward the mission and values of Oakland Zoo and able to put those into practice by finding creative and resourceful ways to develop sustainable practices within your role and department.
• Technological Aptitude – able to quickly understand, develop and maintain functional digital systems.
• Time Management – strong capabilities with a demonstrated ability to effectively prioritize multiple commitments.
• Wildlife Aware – understands mission to support the conservation and welfare of animals at The Zoo, locally and globally. This is demonstrated by a willingness/passion to reflect this mission in all actions and to continue to learn how to take action for wildlife.

Benefits

Oakland Zoo offers a comprehensive benefits package, including Health insurance, Dental insurance, Vision insurance, Flexible spending account, Retirement plan, Paid time off, Employee Assistance Program, and Zoo Membership options.