Indirect Tax Administration Specialist

Siemens; Orlando (FL); Hybrid; USD 45,000 - 77,000; Full time

Job summary

Siemens in Orlando is seeking an Indirect Tax Administration Specialist. This hybrid role combines remote work with weekly in-person collaboration at the Orlando office.

You will handle licenses, registrations, and annual reports, support the tax team during peak cycles, and ensure timely filings and accurate records. Strong organizational and communication skills and proficiency in ServiceNow and MS Office are essential.

Qualifications

• High school diploma or equivalent.
• 1–3 years of administrative, compliance, licensing, or related experience.
• Proficiency with Microsoft Office applications.
• Strong organizational and time-management skills.
• Excellent written and verbal communication and customer service.
• Proficient in English written and spoken.
• Legally authorized to work in the United States without sponsorship.

Responsibilities

• Manage physical mail for licenses, registrations, and annual reports.
• Process license applications/renewals and sales tax registrations.
• Coordinate payments with local jurisdictions as needed.
• Provide admin support to the Property Tax team during peak filing cycles.
• Calculate and process filing fees and penalties; reconcile payments.
• Handle inquiries via ServiceNow and route appropriately.
• Support research and resolution of jurisdictional notices.
• Track filing deadlines and send timely reminders.
• Maintain accurate records of filings, registrations, licenses.
• Generate compliance and status reports for the U.S. tax team.
• Assist with compliance research to prevent dissolution.
• Provide responsive, professional service to internal/external stakeholders.

Skills

Microsoft Office

Organizational skills

Time management

Written and verbal communication

Education

High school diploma or equivalent

Associate's or bachelor's degree

Tools

ServiceNow

Job description

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That's why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways.

Transform the everyday with us!

We are looking for an Indirect Tax Administration Specialist.

This position will work a hybrid work model sharing time between home and the Orlando, Florida office on a weekly basis.

In this role, you will be responsible for:

• Managing physical incoming and outgoing mail for business licenses, sales tax registrations, and annual reports.
• Processing business license applications and renewals, sales tax registrations, and annual reports using information provided by customers and reviewed by the U.S. tax team.
• Coordinating check payments and other required payments with local jurisdictions, as needed.
• Providing administrative support to Property Tax team during peak filing cycles.
• Calculating and processing filing fees and penalties while reconciling payments against applicable deadlines.
• Handling business inquiries through ServiceNow, the tax service portal, and directing email-based requests to the appropriate ServiceNow intake process.
• Supporting research and resolution of jurisdictional notices related to business licenses and permits.
• Tracking filing deadlines and sending timely reminders to the internal team.
• Maintaining accurate records of filed reports, registrations, and licenses in internal systems.
• Generating compliance and status reports for the U.S. tax team.
• Assisting with research into compliance and payment issues to help prevent administrative dissolution by applicable jurisdictions.
• Providing responsive, professional customer service to internal and external stakeholders while maintaining a high level of accuracy and timeliness.

You'll win us over by having the following qualifications:

Basic Qualifications:

• High school diploma or equivalent.
• 1-3 years of experience in an administrative, compliance, licensing, corporate filing, or related role.
• Proficiency with Microsoft Office applications.
• Demonstrated organizational and time-management skills, with the ability to track multiple filing and payment deadlines.
• Demonstrated written and verbal communication and customer service skills.
• Proficient in English both written and verbal.
• Legally authorized to work in the United States on a continual and permanent basis without company sponsorship.

Preferred Qualifications:

• Associate's or bachelor's degree from an accredited university.
• Experience supporting business license applications and renewals, sales tax registrations, annual reports, or other regulatory filings.
• Experience using ServiceNow or a comparable service-management or case-management system.
• Experience coordinating filing fees, penalties, check payments, or other payments with state or local jurisdictions.
• Experience maintaining compliance records and preparing status or compliance reports.

About Siemens:

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.

Our Commitment to Equity and Inclusion in our Diverse Global Workforce:

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us.

Protecting the environment, conserving our natural resources, fostering the health and performance of our people as well as safeguarding their working conditions are core to our social and business commitment at Siemens. They are an integral part of our Business Conduct Guidelines and our corporate strategy.

$44,982 $77,112