Income Tax Analyst

Clark Associates; Lancaster (Lancaster County); On-site; USD 70,000 - 100,000; Full time

Job summary

Clark Associates is seeking a tax professional to manage GAAP and tax accounting for fixed assets, maintain the asset subledger, perform reconciliations, and prepare related journal entries. You will prepare US federal, state, and local tax filings for Clark and affiliates, including workpapers and nexus/apportionment analysis, and assist with incentives and real estate reporting.

You will forecast depreciation, manage quarterly estimated payments, and coordinate with the tax and finance teams.

Qualifications

• Experience with GAAP and tax accounting for fixed assets.
• Experience preparing US federal, state, and local tax returns and workpapers.
• Analytical and process-improvement skills with tax automation focus.

Responsibilities

• GAAP and tax accounting for fixed assets with reconciliations and journal entries.
• Prepare fixed asset subledger entries, disposals, transfers, and related journal entries.
• Calculate book and tax depreciation and maintain tax basis schedules in ProSystem.
• Forecast depreciation to support budgeting and estimated tax payments.
• Prepare filings and workpapers for review by senior staff; assist external firm as needed.
• Coordinate quarterly estimated tax payments and ensure on-time remittance.
• Perform nexus reviews and state tax research to evaluate footprint and apportionment.
• Identify credits and incentives, including real estate incentives; assist with filings.
• Support tax reform, administration, and audit readiness; track notices and responses.
• Help redesign and document tax compliance processes and workflows.
• Maintain tax documentation, calendars, and ownership records; liaise with non-tax teams.

Skills

GAAP accounting

Tax accounting

Fixed assets

Depreciation

Tax compliance

Nexus reviews

Tax incentives

ProSystem

Intercompany collaboration

Tools

ProSystem

Job description

Job Summary

Why this role: Clark is scaling its tax function, and this seat is a chance to build rather than just maintain. You'll support the compliance execution for a growing group of affiliated businesses and help build new analytics and automation infrastructure as part of a high performing team. You’ll also play a lead role in GAAP and tax accounting for fixed assets for the group. This position reports to the Income Tax Manager, with work reviewed by either the Senior Income Tax Analyst or the Income Tax Manager depending on the project.

Job Summary: You'll be responsible for GAAP and tax accounting for fixed assets, including maintaining the fixed asset subledger, account reconciliations, book and tax depreciation, and drafting related journal entries. You'll prepare Clark and its affiliated businesses' US federal, state, and local tax compliance. This includes rolling forward and preparing tax workpapers, nexus and apportionment analysis, and incentives, BPT/PPT, and real estate reporting. You'll also calculate and process quarterly estimated tax payments, ensuring payments are remitted accurately and on time. You'll collaborate closely with the Senior Income Tax Analyst, the Income Tax Manager, and the broader tax and finance teams. You'll also manage the administrative side of the tax function, such as maintaining files and records, tracking notices and correspondence, and coordinating information requests.

Job Location: Preference is for candidate to live within reasonable driving distance to our Lancaster, PA campus (2205 Old Philadelphia Pike, Lancaster, PA 17602) for occasional travel.

Responsibilities

1. GAAP and tax accounting for fixed assets

• Work with accounting and operations teams to prepare monthly fixed asset account reconciliations, investigating and resolving differences between the general ledger and the fixed asset subledger.
• Assist in preparing and maintaining the fixed asset subledger, entering newly placed-in-service assets and recording disposals and transfers and preparing related journal entries.
• Calculate book and tax depreciation, tracking book-to-tax differences and maintaining tax basis schedules in ProSystem.
• Forecast book and tax depreciation, incorporating planned capital expenditures and disposals, to support budgeting and quarterly estimated tax payment calculations.
• Support fixed asset roll-forwards, audit requests, and property tax reporting with complete, audit-ready documentation.

2. Reporting and Compliance

• Adhere to the compliance calendar, ensuring all federal, state, and local estimated tax payments, extensions, elections, and reporting are timely filed.
• Prepare filings and workpapers for review by the Senior Income Tax Analyst or Income Tax Manager, communicating open items and escalating questions appropriately throughout the process.
• Calculate and process quarterly estimated tax payments based on approved forecasts, coordinating with accounting and treasury on required cash movement to ensure accurate, on-time remittance.
• Assist with nexus reviews and perform state tax research, supporting evaluation of the state tax footprint and nexus and apportionment analytics.
• Help identify available credits and incentives, and prepare incentives, BPT/PPT, and other real estate and annual reporting requirements.
• Support coordination with the external accounting firm on federal, state, and local tax filings for partnerships, LLCs, and S-corporations, including gathering and providing requested information, while also preparing certain in-house prepared returns.
• Track incoming tax notices and assist in preparing timely, accurate, and complete responses to federal, state, and local tax notices, examinations, and audits, with a mindset to mitigate incremental tax exposure.

3. Process Improvement and Administrative Management

• Play a key role in the ongoing initiative to redesign how our tax compliance process works, including documenting current workflows, testing new approaches, and helping implement and standardize the updated process.
• Maintain high standards for tax documentation, workpapers, ownership records, calendars, and internal review processes.
• Leverage technology to improve data collection, validation, and reporting, with a continuous improvement mindset and a hands-on approach.
• Build effective relationships and improve workflows and communication with accounting, finance, legal, and business teams, serving as a strong, responsive business partner to non-tax teams and external advisors.
• Manage the administrative side of the tax team, including organizing files and records, tracking correspondence, coordinating information requests, processing tax payment requests, and other tasks as assigned.