Inclusion & Diversity Coordinator

Abercrombie & Fitch Spain, SL; Columbus (OH); On-site; USD 60,000 - 90,000; Full time

Job summary

Abercrombie & Fitch Co. in Columbus, OH is seeking a Global Inclusion & Diversity Coordinator to execute I&D strategies across regions and time zones. The role focuses on operations, engagement experiences, and learning coordination within the Global Home Office ecosystem.

You will coordinate calendars, meetings, and communications for global audiences, support ARG activities, and help manage budgets, vendors, and compliance across the I&D program.

Qualifications

• Highly organized, detail-oriented, collaborative and comfortable coordinating multiple priorities across teams, regions, and time zones.

Responsibilities

• Coordinate Diversity & Inclusion operations day-to-day and run of show, calendars, invitations, materials, and follow-ups.
• Support global engagement experiences, learning programs, ARG operations, communications, and financial processes.
• Coordinate in-person, virtual and hybrid learning experiences and events for global audiences.
• Manage ARG meetings and events, membership trackers, channels and communications across platforms.
• Track budgets, purchases, invoices, vendor payments and risk management processes.

Skills

Organized

Detail-oriented

Collaborative

Cross-functional coordination

Tools

SharePoint

Teams

PeopleSoft

Concur

CaterTrax

Job description

The Abercrombie & Fitch Co. Human Resources team is dedicated to identifying, attracting, developing, and retaining exceptional talent within the retail industry and beyond. In addition to supporting associates around the world, our team is focused on strengthening a culture grounded in passion, collaboration, curiosity, and optimism.

The Global Inclusion & Diversity Coordinator plays a central role in the day-to-day operations and execution of the company's I&D strategy. This position coordinates global engagement experiences, learning programs, Associate Resource Group operations, communications, financial processes, vendor requirements, and team administration.

The ideal candidate is highly organized, detail-oriented, collaborative, and comfortable coordinating multiple priorities across teams, regions, and time zones.

This role is located at our Global Home Office in Columbus, Ohio.

What Will You Be Doing?

I&D Operations and Program Coordination

• Manage the Diversity Inbox by monitoring requests, routing questions, tracking follow-ups, and maintaining accurate meeting and event information.
• Maintain the I&D strategy calendar, including key initiatives, events, communications, milestones, decision dates, deadlines, and owners.
• Coordinate calendars, meeting invitations, rooms, agendas, materials, and follow-up actions for the I&D team and broader I&D programming.
• Maintain the team programming playbook, templates, checklists, accessibility considerations, planning guidance, and lessons learned.
• Track weekly ATF communications and coordinate I&D communications with Corporate Communications and regional partners.
• Prepare clear communications, invitations, reminders, pre-reads, and follow-up materials for global and regional audiences.
• Maintain accurate and current I&D resources, announcements, links, materials, and recordings across the Global SharePoint site.

Global Engagement and Programming

• Coordinate the planning, logistics, and execution of global I&D programs, cultural observances, events, and associate experiences.
• Support I&D activations across the Global Home Office, the London and Shanghai offices, Distribution Centers in New Albany, and stores around the world.
• Manage Global Home Office experience and event request forms, including space, timing, technology, setup, accessibility needs, and required approvals.
• Coordinate event logistics such as room reservations, catering requests, printed materials, creative assets, communications, registration, and on-site execution.
• Maintain engagement content and resources on SharePoint.
• Coordinate community chats, external partnerships, award submissions, and other engagement opportunities.
• Partner with cross-functional teams and regional contacts to support consistent, locally relevant program delivery.

I&D Learning Coordination

• Coordinate the logistics and execution of in-person, virtual, and hybrid I&D learning experiences.
• Manage learning invitations, rooms or virtual links, participant communications, materials, technology, accessibility needs, and post-program follow-up.
• Maintain current learning resources, event materials, recordings, links, descriptions, and related content on SharePoint.
• Partner with the I&D Learning team and internal stakeholders to ensure programs are organized and delivered effectively.

Associate Resource Group Operations

• Support the administration and ongoing operations of the company's Associate Resource Groups.
• Process new ARG members and maintain membership trackers, distribution lists, Teams chats, channels, and welcome communications.
• Create and update ARG meetings and event invitations, including attendee lists, meeting links, rooms, descriptions, and cancellations.
• Maintain ARG planning calendars, programming milestones, leadership meetings, communications, deliverables, and owners.
• Coordinate room reservations, catering requests, payment processing, materials, and other ARG programming needs.
• Maintain current ARG information, resources, and announcements across relevant Teams channels and other platforms.
• Partner with ARG leaders to support effective planning, communication, and program execution.

Financial, Vendor, and Risk Management

• Maintain accurate and proactive tracking of I&D budgets, purchases, transactions, commitments, forecasts, invoices, and remaining balances.
• Create and track purchase orders, invoices, coding, receipts, approvals, and vendor payments through PeopleSoft.
• Process applicable expenses and transactions through Concur.
• Coordinate catering and service requests through CaterTrax, Bon Appétit, and other internal processes.
• Coordinate NMVPS submissions, documentation, approvals, IDs, status updates, and follow-up actions.
• Lead the coordination of Third-Party Risk Management processes for I&D vendors and partners, including documentation, reviews, approvals, and completion tracking.
• Support vendor onboarding and maintain timely follow-up with internal partners and external vendors.