Inbound Phone Representative

MOO; East Providence (RI); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

34 days vacation & holidays

Health, dental & vision coverage

401(k) with company match

Dog-friendly office

Free lunches

Job summary

MOO is seeking an Inbound Call Specialist in the United States. You will be the first voice of the brand, helping customers choose materials, track orders, and fix design issues to ensure prints meet expectations. Expect a supportive, human-centric culture with flexible hours across early and late shifts.

You will use consultative problem-solving to guide customers through orders, logging interactions in CRM and collaborating with teams to improve tools and processes.

Qualifications

• Strong problem-solving skills and customer-centric mindset.
• Ability to make decisions based on established procedures and escalate when needed.
• Efficient planning to meet SLA for inbound calls and flexibly manage schedules.

Responsibilities

• Provide world-class inbound phone support to a diverse customer base.
• Guide customers through product features, pricing, and artwork requirements.
• Lead customers through order creation and file upload with a consultative approach.
• Identify and report potential errors (typos, misaligned images) before print.
• Maintain calm, empathetic communication and accurate CRM records.

Skills

Problem solving

Decision making

Planning & prioritization

Zendesk/Salesforce familiarity

Tools

Zendesk

Salesforce

Adobe Photoshop

Job description

MOO is all about making great design available to everyone. We do that by producing premium print and branded merchandise. But it’s as much about how we do it, leading with design, technology and sustainability.

Founded in 2004, we’ve come this far by being obsessed with the happiness of our customers. Along the way, we’ve built an award-winning and much-loved brand, with exceptional customer satisfaction and Trustpilot ratings. Those customers are typically small and medium-sized businesses based in North America, the UK, and Europe – businesses that, like us, value design and see the brand-building power of putting something real in people’s hands.

We’ve received the highest business award in Britain, ‘The Queen’s Award for Enterprise’. Part of Tech Nation’s ‘Future Fifty’, we’ve been profiled in the Financial Times, and ranked in the Guardian’s top 10 UK start-ups.

Today we are over 350 people, headquartered in the UK but with many of our people based in the USA and South Africa.

At MOO, we don’t just print business cards; we help people make their mark on the world. We believe great design is for everyone and our goal is to help customers achieve that!

We are looking for an Inbound Call Specialist who is part problem-solver, part design-enthusiast, and 100% dedicated to the customer experience.

As the literal voice of our brand, you will be the first point of contact for our customers when they call in. Whether they need help choosing the perfect paper stock, tracking down a delayed package, or fixing a design that didn't print quite right, you’ll be their hero. We don't believe in rigid, robotic call centers here—we believe in keeping it human, having real conversations, and delivering absolute delight on every single call.

The hours will be as follows: Training - months 1- 2 >>: 9-5:30pm
months 3 - 6 >> 11am-7:30pm
months 6+ >> 1pm-9:30pm

Responsibilities

• Deliver world-class, human-centric service via inbound phone support to MOO’s diverse customer base
• Provide expert guidance on product features, pricing, and specific artwork requirements
• Act as a MOO ambassador, guiding customers through the journey of order creation and file upload process with a consultative touch
• Have a critical eye mindset to spot technical errors, such as typos or misaligned images, before they go to print
• Maintain a calm, professional, and empathetic demeanor while problem-solving with customers, ensuring they feel confident that their order will accurately represent their brand and print as intended
• Resolve issues proactively, thinking "outside the box" to find solutions that benefit both the customer and the business
• Maintain meticulous records by accurately logging every interaction within CRM systems like Salesforce or Zendesk

About You

• Problem Solving:
  - Recognizes and reports issues to line manager, including but not limited to product and website
  - Identifies situations that require escalation based on established procedures (providing clear/concise information)
  - Avoids making assumptions and asks clarifying questions to fully understand the customer's needs and the nature of their problem
  - Demonstrates understanding by offering mutually agreed upon solutions
  - Flags potential areas for improvement in tools, resources, or training
  - Contributes to a culture of continuous improvement by voicing observations and concerns
• Decision making
  - Consistently and accurately adheres to established procedures, policies, and resources
  - Actively listens and collaborates with customers to understand their needs and the root cause of their issue
  - Uses resources to guide customers toward effective, long-term solutions
  - Recognizes situations that fall outside of your scope and makes the decision to transfer to the appropriate team, channel or person
• Planning, Prioritizing and Process:
  -Prioritizes workload contributing to the success in meeting SLA for inbound telephone calls
  - Effectively manages personal time within work schedules to ensure breaks are taken without impacting productivity or service levels
  - Follows assigned schedule, responds to calendar invites and communicates conflicts or needed adjustments to Supervisor in a timely manner
  - Ensures proper categorization and data collection when closing Zendesk tickets and selecting Workerbee reasons
  - Offers reasonable timelines to customers, avoiding unrealistic promises

Nice to Haves

• Print knowledge
• Previous e-comm service roles
• Knowledgeable in Photoshop and/or Adobe Creative Suite
• Previous work experience with Zendesk

What’s it like to work at MOO?

MOO’s the kind of workplace where you can really be yourself. Dye your hair purple. Hit the sofa with your laptop. Whatever helps you feel comfortable and happy at work. We want to help you grow in your career and set you up for success – while also recognising the importance of a healthy work/life balance.

That’s why we offer 34 days of combined vacation and holidays, comprehensive medical, dental, and vision coverage, plus life and AD&D insurance. We also offer a 401(k) with company match and no vesting schedule, a dog-friendly and casual office environment, and free lunches every other week. Because when you feel good, your work does too.

• 34 days of combined vacation and holidays
• comprehensive medical, dental, and vision coverage
• life and AD&D insurance
• 401(k) with company match and no vesting schedule
• dog-friendly and casual office environment
• free lunches every other week
• Because when you feel good, your work does too.

Diversity Statement

We are working hard to create a representative, inclusive and super-friendly team, because we know that different experiences, perspectives and backgrounds make for a better workplace. And that creates a better experience for our customers. MOO doesn’t discriminate on the basis of race, color, religion or belief, gender, national origin, age, sexual orientation, marital status, disability, veteran status or any other protected class

As a design and technology company we have a desire and a responsibility to build a business that represents the world around us. So we strive to create a values-driven, purposeful and highly empowered organisation that we are all proud to work for. And we are committed to continuous investment in building an open and inclusive environment, welcoming a diverse audience of candidates who see themselves working and thriving at MOO. Therefore, we’d like to invite you to complete this optional survey to help us evaluate our inclusion and diversity efforts. Completing this form is entirely voluntary and if you decide not to it won’t in any way affect your job application. We keep the information separate from your application and it is kept secure and confidential, it is only used to better our inclusion and diversity efforts.By submitting this information, you consent to MOO's processing of it for these purposes.