IMS Specialist

Kalmar Corporation; Ottawa, Northern (KS, KY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Kalmar is seeking an Integrated Management System (IMS) Specialist to unify Quality (ISO 9001), Environmental (ISO 14001), and Occupational Health & Safety (ISO 45001) into a single framework. The role is onsite in Ottawa, KS, reporting to the QEHS Manager and focusing on continuous improvement.

You will consolidate manuals, standardize workflows, perform internal and external audits, track CAPA actions, and drive KPI-based performance across the organization.

Qualifications

• 2+ years experience in Integrated Management System fields.
• ISO 9001/14001/45001 knowledge and auditing.
• Proactive, independent and team player with good documentation skills.

Responsibilities

• Consolidate disparate IMS manuals, procedures, policies and documentation into a single system.
• Standardize workflows and maintain the document control hierarchy.
• Ensure ongoing ISO compliance and manage regulatory requirements.
• Design and execute internal audit programs and coordinate third-party certification audits.
• Collect, analyze and report IMS performance metrics for management reviews.
• Educate staff on IMS protocols and foster safety and quality awareness.

Skills

IMS experience

Auditing

Problem solving

Documentation

Teamwork

Proactive attitude

Hands-on learner

Education

Bachelor degree in science

Tools

Quality tools

Job description

At Kalmar, we are moving goods in critical supply chains around the world. As the forerunner in sustainable material handling equipment and services, we set the industry benchmark for a zero-emission future. We are driven by teamwork, innovation, and taking ownership to deliver results. With our global reach and local expertise, our success starts with a strong focus on the customer, ensuring their needs guide our daily work. We are dedicated to respecting others and fostering an inclusive culture where all voices are heard, empowering us to succeed together. With us, your work has an impact. Your work moves the world!

Join us and take your career to the next level

Purpose of the Position:

Kalmar is looking for an Integrated Management System (IMS) Specialist who will be responsible for unifying an organization’s various management systems: Quality (ISO 9001), Environmental (ISO 14001), and Occupational Health & Safety (ISO 45001) into one seamless, cohesive framework. The IMS Specialist will ensure the systems operate together, reducing redundancy, lowering compliance costs, and driving continuous operational improvement. The position will be onsite in Ottawa, KS, USA and will be reporting to the QEHS Manager.

What are your key responsibilities:

• Consolidate disparate manuals, procedures, policies, and documentation into a single, user-friendly management system.
• Standardize workflows, maintain the document control hierarchy, and simplify procedures across departments.

Compliance & Risk Management:

• Ensure the organization continuously complies with ISO standards, local legislation, and legal/ regulatory requirements while proactively mitigating operational risks.
• Stay updated on changes to ISO standards (9001, 14001, 45001, 27001, etc.) and applicable statutory/ regulatory laws.

Audit & Governance:

• Design, schedule, and execute internal audit programs, while coordinating third-party external certification audits.
• Track corrective and preventive actions (CAPA) to completion.

Continuous Improvement & Performance Tracking:

• Collect, analyze and monitor IMS performance metric (KPIs). Prepare reports/ presentations for executive management reviews and guide management reviews to foster a culture of quality, safety, and sustainability.

Training & Culture:

• Educate staff on IMS protocols, foster safety and quality awareness, and onboarding new employees into the IMS ecosystem.

What we offer you:

“Green business is good business – it’s not just a slogan; we’re investing in fossil-free steel and real change.”

Rewards that truly count: We offer meaningful development opportunities through varied assignments, fair and gender-neutral pay, and flexible working conditions — all within a culture that values your growth and celebrates success.

Work-Life Balance: Our generous time-off policy includes vacation time, personal/sick time, paid/floating holidays, and paid parental leaves, supporting a healthy balance between your professional and personal life.

Safety that moves us forward: Build your career with a company rooted in safety since the 1940s, ensuring stability and an environment that empowers you to speak and be heard.

Purpose that drives change: You'll contribute to solutions that transform global trade, creating environmental and operational innovations. You'll be in the driver's seat of ideas, developing digital technologies that set industry standards and position us as the forerunner.

People who move together: You'll collaborate with people who build lasting relationships through global expertise, connections, and a commitment to sustainability.

What you bring to the role:

Education:

• College optional: Bachelor Degree in Science

Experience:

• 2+ years experience in Integrated Management System (IMS) fields
• Well versed in using quality and manufacturing application tools such as Problem Solving and Continuous Improvement tools
• ISO 9001:2015, ISO 14001:2015 and ISO 45001:2018 certified/trainedGood auditing skill
• Good computer and documentation skills
• Good Problem Solving skill / Continuous Improvement/ manufacturing application tools
• Proactive, independent and self driven
• Good collaborative team player
• Hands on and willing to learn/accept new challenges

About Kalmar

Kalmar (Nasdaq Helsinki: KALMAR) is moving goods in critical supply chains around the world, with the vision to be the forerunner in sustainable material handling equipment and services. The company offers a wide range of industry shaping heavy material handling equipment and services to ports and terminals, distribution centres, manufacturing and heavy logistics. Headquartered in Helsinki, Finland, Kalmar operates globally in over 120 countries and employs approximately 5,300 people. In 2025, the company's sales totalled approximately EUR 1.7 billion.www.kalmarglobal.com