Import Specialist

Jas-Worldwide; College Park (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

JAS Forwarding USA, Inc. is seeking an Import Specialist to process air and ocean import shipments for our clients, ensuring accuracy and compliance with applicable laws and internal procedures.

The role involves managing customs entries, tracking shipments, invoicing customers, and coordinating with vendors and overseas offices. A minimum of 3 years of import experience and knowledge of US customs regulations are required.

Qualifications

• Minimum 3 years’ experience handling imports (air and/or ocean).
• Knowledge of US customs laws, practices and procedures.
• Experience with import entry procedures and compliance.
• Detail oriented, able to multitask and meet deadlines.
• Proficient with Microsoft Office.

Responsibilities

• Prepare, review and process import documents.
• Process customs entries and release details.
• Receive and track bookings, update clients, dispatch for delivery.
• Bill and invoice files with payment terms.
• Resolve and reconcile incorrect payables with vendors and overseas offices.
• Assist sales and managers in compiling quotes.
• Provide accurate job costing and manage payables and accruals.
• Provide responsive customer service and dispatch freight.

Skills

Imports experience

US customs knowledge

Organizational skills

Communication skills

MS Office

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

JAS is an international, non-asset-based supply chain services and solutions company. Our services include air and ocean freight forwarding, contract logistics, customs brokerage, distribution, inbound logistics, truckload brokerage and other supply chain management services, including consulting, the coordination of purchase orders and customized management services.SUMMARY:The role of the Import Specialist is to process and handle air and ocean import shipments for our customers, ensuring the highest quality standards and providing service solutions that meet or exceed our customer’s requirements. An Import Specialist may also oversee the Customs House Brokerage (CHB) process and ensure compliance with laws and regulations, as well as JAS Forwarding operating procedures. This position may be responsible for the completion of all custom house broker transactions and other government agency regulations in a timely manner.ESSENTIAL FUNCTIONS:Prepare, review and process appropriate documents (i.e. customers classification, commercials invoices, etc.) ensuring files contain all necessary copies, are accurate and in the proper sequenceProcess customs entries and check customs release details to ensure any discrepancies are handled promptly and accuratelyReceive and track customer bookings/shipments, update client of shipment status/delays, dispatch for delivery, collect proof of delivery (POD), cost and invoice all filesComply with all company business process guidelinesBill/Invoice each file to the respective customers paying close attention to payment terms for the responsible partyResolve and reconcile incorrect payables by working with vendors and overseas officesAssist sales, department manager(s) and colleagues in compiling quotesProvide accurate job costing forecast ensuring all payables, receivables and accruals are set and properly managed per company rules and guidelinesProvide responsive customer serviceDispatch freight for delivery, maintain communication with trucker throughout deliveryOther duties as requestedQUALIFICATIONS:Minimum 3 years’ experience handling imports (air and/or ocean) or combination of education and expertise requiredExperience and knowledge regarding imports, compliance, rules and regulations preferredOrganizational skillsProficient communication skillsComputer skills including Microsoft Office suite a plusDetail oriented, able to multitask and meet deadlinesAble to work in a team and independentlyKnowledge of US customs laws, practices and proceduresEDUCATION AND EXPERIENCE:High School Diploma is ac plus or GED requiredMinimum 3 years’ experience in imports or combination of education and expertise requiredExperience and knowledge regarding import entry procedures, compliance, rules and regulations preferredKnowledge of First Port of Arrival (FPOA) entry processes is preferredFDA experience preferredKnowledge of Importer Security Filing (ISF) preferredGood working knowledge of OGA transactions preferredENVIRONMENT:100% performed in climate-controlled internal office environment working under normal office conditions.While performing the duties of this job, the employee is regularly required to sit; stand; walk; use hands and finger to feel and handle; reach with arms and hands; talk and hear. While performing the duties of this job, the employee frequently is required to stoop, kneel, and crouch; lift weight or exert a force up to a maximum of 25 pounds .ADDITIONAL:Follow the Company HR Policy, the Code of Business Conduct and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.The responsibilities associated with this job will change from time to time in accordance with the Company’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.DEFINITIONS : (if any abbreviation, the meaning needs to be inserted)Management retains discretion to add or change duties of this position at any time.JAS Forwarding (USA), Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.Where required by state law and/or city ordinance; this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.NOTICE TO APPLICANTSJAS USA IS A CUSTOMS BROKER, GOVERNED BY FEDERAL REGULATION. FEDERAL REGULATIONS PROVIDE THAT JAS MAY HAVE IT BROKERAGE LICENSE SUSPENDED OR REVOKED IF IT “KNOWINGLY EMPLOYED, OR CONTINUES TO EMPLOY, ANY PERSON WHO HAS BEEN CONVICTED OF A FELONY, WITHOUT WRITTEN APPROVAL OF THAT EMPLOYMENT FROM THE ASSISTANT COMMISSIONER.” JAS WILL PERFORM A BACKGROUND CHECK TO DETERMINE IF YOU HAVE BEEN CONVICTED OF A FELONY AND IF SO, ABSENT SPECIAL CIRCUMSTANCES, YOU WILL NOT BE HIRED OR WILL BE TERMINATED IMMEDIATELY.