Impactful Practice Operations Manager | Hybrid

Zeeva Behavioral Health; Los Angeles (CA); Hybrid; USD 29,000 - 36,000; Full time

Benefits offered by this job

Benefits

Job summary

Zeeva Behavioral Health, a therapist‑owned practice serving Sherman Oaks and West Los Angeles, seeks an Office Manager / Practice Operations Coordinator. This full‑time hybrid role coordinates onboarding, payroll, office operations, technology, recruiting, and marketing deadlines to build stronger systems and support our clinicians and clients.

You will organize work, delegate appropriately, track progress, and ensure tasks are completed, reporting to the Fractional Operations Director.

Qualifications

• Highly organized and able to manage multiple tasks and priorities.
• Strong follow-through and attention to detail.
• Able to learn new technologies quickly and adapt to systems.
• Warm, clear, professional communication with team and clients.
• Good judgment on when to solve or escalate issues.

Responsibilities

• Maintain and improve processes, systems, workflows, trackers, and recurring processes.
• Track projects, deadlines, ownership, and leadership follow-through.
• Help organize and triage the founder's inbox, calendar, requests, and open loops.
• Identify operational gaps and help create clearer, more reliable processes.
• Oversee onboarding, offboarding, recruiting, employee documentation, and routine People Operations workflows.
• Coordinate with outside HR partner when HR expertise is needed.
• Own the administrative payroll workflow, including timekeeping, PTO, bonuses, reimbursements, and employee changes.
• Keep Sherman Oaks office organized, stocked, functional, and cared for.
• Coordinate supplies, facilities, vendors, access, clinician setup, and routine technology needs.
• Occasionally support operational needs at our West Los Angeles office.
• Keep approved marketing, social media, website updates, directories, outreach, and other projects organized.

Skills

Organized

Follow-through

Technology savvy

Clear communication

Problem solving

Job description

Zeeva Behavioral Health, a therapist‑owned practice serving Sherman Oaks and West Los Angeles, seeks an Office Manager / Practice Operations Coordinator. This full‑time hybrid role coordinates onboarding, payroll, office operations, technology, recruiting, and marketing deadlines to build stronger systems and support our clinicians and clients.

You will organize work, delegate appropriately, track progress, and ensure tasks are completed, reporting to the Fractional Operations Director.