Impact-Driven Grant & Contract Finance Lead

University of Pennsylvania; Pennsylvania; On-site; USD 56,000 - 72,000; Full time

Benefits offered by this job

Health, life, and flexible spending

Tuition benefits

Retirement plans

Flexible work hours

Wellness resources

Professional development

University resources

Discounts and services

Home ownership assistance

Adoption assistance

Job summary

The University of Pennsylvania is seeking a Grant and Contract Finance Administrator to manage sponsored program administration, post-award activities, and financial reporting within the Division of Finance. This role interfaces with investigators, business administrators, and sponsors to ensure compliance with federal requirements and university policies.

The position requires collaboration across departments, meticulous attention to detail, and the ability to manage multiple priorities in a

Qualifications

• Bachelor's Degree and 3 years to 5 years of experience or equivalent combination of education and experience is required.
• Certified Research Administrator preferred.
• Demonstrated knowledge of sponsored programs, post-award administration, and related federal policies, procedures, and regulations.
• Ability to work collaboratively as well as independently, handle varied work assignments, prioritize tasks, and demonstrates strong written and verbal communication skills and customer service orientation.
• Knowledge of university systems including PennERA, BEN, and Data Warehouse preferred.
• Excellent interpersonal, written, verbal, and presentation skills with strong attention to detail and accuracy.
• Demonstrated ability to manage multiple priorities and competing deadlines in a fast-paced environment.
• Must be flexible, show effective judgement and discretion in the handling of confidential financial matters.
• Work effectively in a highly matrixed and decentralized environment with the ability to navigate ambiguity and demonstrate a commitment to fostering a culture of belonging, respect, and collaboration in a constantly evolving academic and higher education environment.

Responsibilities

• Serve as liaison between the University and funding sponsors and as an intermediary between Business Administrators (BA's), Principal Investigators (PI's), and sponsors.
• Initiates the sponsored programs reporting and closeout process, prepares financial statements and billings using university and sponsor reporting systems according to sponsor terms and deadlines; performs a review of general ledger (GL) activity to ensure compliance with Uniform Guidance (2 CFR Part 200) requirements and sponsor terms and conditions, including allowability, allocability, and reasonableness expense reviews, spending limits, corrected costs, revenue, benefit and indirect cost expense, special terms and conditions, payment management system (PMS) activity, and billed and unbilled accounts receivable.
• Reviews and monitors award modifications including relinquishments, terminations, re-budgeting requests, carryover requests, no-cost extensions, and non-financial closeout requirements.
• Provides guidance to the University community on sponsored programs administration issues. Prepares, reconciles, and closes journal entries upon closing and disabling fund accounts. Updates and audits award fund account parameters to ensure accuracy.
• Other duties and responsibilities as assigned.

Skills

Sponsored programs

Post-award admin

Communication skills

Budgeting

Collaboration

Education

Bachelor's Degree

Tools

PennERA

BEN

Data Warehouse

Job description

The University of Pennsylvania is seeking a Grant and Contract Finance Administrator to manage sponsored program administration, post-award activities, and financial reporting within the Division of Finance. This role interfaces with investigators, business administrators, and sponsors to ensure compliance with federal requirements and university policies.

The position requires collaboration across departments, meticulous attention to detail, and the ability to manage multiple priorities in a