Immigration and Global Mobility Specialist

IDEXX; Westbrook (ME); On-site; USD 100,000 - 125,000; Full time

Benefits offered by this job

Health / Dental / Vision Benefits Day‑

5% matching 401k

Relocation support may be available

Employee stock program

Job summary

IDEXX seeks an Immigration and Global Mobility Specialist for our Westbrook, Maine headquarters. This full-time, onsite role advises leaders and HR on relocations, compliance, and mobility policy, coordinating with payroll, tax, and legal to ensure smooth international moves.

You will manage end-to-end mobility processes, track visa timelines, conduct right-to-work checks, and partner with external providers.

Qualifications

• 5+ years of global mobility experience across regions.
• Strong knowledge of US immigration regulations.
• Experience with vendor management.
• Experience with data analytics and reporting.
• Ability to communicate with stakeholders at all levels.
• Ability to combine strategic work with transactional execution.
• Certified in GMS®, GMS-T®, CRP, GPHR, or SHRM-CP is a plus.
• Bachelor's degree or equivalent.

Responsibilities

• Advise leaders and HR on relocations, mobility, immigration laws, and tax implications.
• Recommend move types and analyze costs and compliance implications.
• Translate complex immigration and tax scenarios into practical guidance.
• Brief managers and equip HR on mobility conversations.
• Coordinate visa, work permit, and residence processes across jurisdictions.
• Track critical dates and manage right-to-work checks.
• Own end-to-end management of international moves.
• Collaborate with Payroll and Tax on home/host payroll and benefits.
• Prepare assignment cost projections and mobility budgets.
• Manage vendor relationships and service level agreements.
• Identify process improvements and leverage AI where helpful.

Skills

Global mobility

Immigration regulations

Vendor management

Data analytics

Stakeholder communication

Cross-functional leadership

Project management

Continuous learning

Customer focus

English proficiency

Education

Bachelor's degree or equivalent

Job description

As an Immigration and Global Mobility (GM) Specialist, you will advise IDEXX leaders and the HR community on international moves, immigration compliance, and mobility policy. This is a full-time, onsite role based at our Westbrook, Maine headquarters.

The HR Global Payroll and Mobility team manages the policies, processes, and vendor relationships that support IDEXX employees moving across borders. You will join an established team and work closely with Talent Acquisition, HR Business Partners and Advisors, Total Rewards, People Operations, Payroll, Finance, and Legal, as well as external immigration, tax, and relocation providers, to strategize and enhance our GM function while providing exceptional customer experience.

Why This Role Matters

Global mobility is how IDEXX moves talent to where it's needed most, and the frameworks you build will directly shape how confidently the company can relocate, transfer, and support employees across borders. You'll help attract, develop, and retain top talent by making sure every international move is compliant, well-executed, and a positive experience for the people at the center of it. If you're passionate about global mobility and want to bring strategic thinking and hands-on execution together in one role, this is your chance to shape how a growing global company moves its people.

In This Role

Advising the business and HR community

• You'll advise business leaders and the HR community on relocations, mobility, fast-changing immigration laws, and social security and tax implications.
• You'll recommend the right move type for each situation — short-term assignment, long-term assignment, permanent transfer, commuter arrangement, or local hire — along with its cost, tax, and compliance implications.
• You'll translate complex immigration and tax scenarios into clear, practical guidance for GM stakeholders.
• You'll brief and equip managers and HR colleagues so mobility conversations start from the right assumptions.

Immigration and right-to-work compliance

• You'll ensure compliance with immigration laws and regulations across all jurisdictions in your scope.
• You'll coordinate US and global visa, work permit, and residence permit processes with immigration counsel, and quality-check supporting documentation.
• You'll track critical dates — visa expiry, permit renewals, sponsorship obligations, entry conditions — and trigger action well in advance.
• You'll run right-to-work checks and recordkeeping to local standards, and support immigration audits and sponsorship compliance.

Managing international moves end to end

• You'll own the compliant, high-quality execution of international moves, from assessment and initiation through coordination and closing feedback.
• You'll run intake and kick‑off discussions with employees, hiring managers, and HRBPs to confirm scope, package, timing, and responsibilities.
• You'll serve as the single point of contact for international assignees and transferees, keeping transitions smooth for both the employee and the business.

Tax, social security, and payroll

• You'll partner closely with People Operations and Payroll on the execution of GM actions and tasks.
• You'll coordinate tax services with our external provider.
• You'll instruct Payroll on correct pay delivery, including home, host, or split payroll, shadow payroll, and year‑end reporting.
• You'll monitor social security positions and elevate permanent‑establishment or withholding risk to Tax and Legal.

Rewards, cost, and exception management

• You'll partner with Total Rewards on global rewards policies and practices for the mobile workforce.
• You'll prepare assignment cost projections and host‑based compensation calculations for business approval.
• You'll manage exception signoffs, log the rationale for each, and track exception patterns over time.
• You'll partner with Finance on accruals and mobility budget forecasting.

Vendor management

• You'll manage relationships, SLAs, and satisfaction with third‑party immigration, tax, and relocation providers.
• You'll investigate service failures, elevate where needed, and feed findings into service reviews and future improvements.
• You'll review and reconcile vendor invoices against policy and approved estimates.

Process improvement, projects, and reporting

• You'll identify gaps and opportunities in our processes and ways of working, leveraging AI where it helps.
• You'll lead or contribute to projects that shape the future of Global Mobility at IDEXX.
• You'll maintain accurate case records and produce reports on mobility data and trends for internal stakeholders.
• You'll create and refresh employee‑facing materials and internal playbooks for the HR community.

What You Need To Succeed

• 5+ years of experience in global mobility across various regions.
• Strong knowledge of immigration regulations in the US and across other regions and jurisdictions.
• Experience in vendor management.
• Experience with data analytics — comfortable building and interpreting data.
• Ability to interact at all levels of the organization.
• Ability to combine strategic work with day‑to‑day transactional execution.
• Experience managing cross‑functional projects.
• A continuous‑learning mindset to stay current on global mobility regulations and best practices.
• A customer‑focused orientation.
• Ability to work independently and collaboratively in a team environment.
• Full proficiency in English.
• High level of integrity and sensitivity when handling personal, financial, and legal data.
• Bachelor's degree or equivalent practical experience.
• Tech savviness.
• GMS® or GMS‑T® (Worldwide ERC), CRP, GPHR, or SHRM‑CP certification is a plus.
• Additional languages are a plus.

What You Can Expect From Us

• Base annual salary range: $100000 - $125000 per year gross (full time)
• Opportunity for annual cash bonus
• Relocation support may be available
• Health / Dental / Vision Benefits Day‑One
• 5% matching 401k
• Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more!

This is an onsite role based at our Westbrook, Maine headquarters, full‑time.

Why IDEXX

We're proud of the work we do, because our work matters. An innovation leader in every industry we serve since 1983, our team members help pet owners worldwide keep their companion animals healthy and happy, ensure safe drinking water for billions, and help farmers protect livestock and poultry from disease.

We have customers in over 175 countries and a collaborative global workforce. Our culture embraces challenges and encourages learning and discovery. At

IDEXX, you'll be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.

If meaningful work and a sense of purpose are at the top of your list, you'll find it here. Let's pursue what matters together.

EEO Statement

IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply. IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.