Imaging Services Coordinator II

Dana-Farber Cancer Institute; Brookline (MA); On-site; USD 51,000 - 58,000; Full time

Job summary

Dana-Farber Cancer Institute is seeking an Imaging Services Coordinator to support reception, coordinate imaging, and manage patient flow in a high-volume setting.

The role requires strong communication, customer service, and multi-tasking abilities, with prior imaging or healthcare administration experience preferred. Join a diverse, mission-driven team in Boston and contribute to outstanding patient care.

Qualifications

• High school diploma required; Bachelor's degree preferred.
• At least 1 year of Imaging experience at Dana-Farber or relevant healthcare administration experience required.

Responsibilities

• Manage patient check-in and scheduling for imaging procedures.
• Review complex patient appointment sets and coordinate labs.
• Provide excellent customer service and triage issues.
• Upload outside imaging into PACS and assist with supplies.
• Assist with back-up coverage for scheduling as needed.

Skills

Communication skills

Customer service

Multi-tasking

Organizational skills

Problem solving

Education

High school diploma

Bachelor's degree preferred

Job description

Under the direction of the Manager and Supervisor of Imaging Support Services, this mission critical position is responsible for departmental administrative tasks, such as patient reception duties, organizing necessary materials for the patient’s imaging procedure, review of complex patient appointment sets, ordering lab work and additional tests associated with imaging procedures. The Imaging Services Coordinator (ISC) works in a busy environment with a high patient volume, managing complex tasks while balancing multiple real-time priorities, and, when appropriate, acting as the escalation point for issues presenting at main reception. The ISC is an ambassador of the DFCI patient experience while efficiently managing the patient check-in process; uploading outside imaging into PACS, being responsible for offering exemplary customer service and resolving and triaging issues presented during both face-to-face and telephone interactions.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Primary Duties and Responsibilities

In addition to the responsibilities of the ISC I, the ISC II has additional duties outlined below:

• Manage and respond to incoming add-on requests in accordance with departmental guidelines
• Monitors multiple scheduling reports to ensure accuracy in patient scheduling and optimization of resource utilization
• Oversees the training of new team members as requested
• In the absence of the ISC Lead, assumes daily report needs, communicates with Modality Managers/Supervisors and Charge Nurse and monitors modality schedules
• Demonstrates critical thinking skills and ability to resolve complex customer service and scheduling issues
• Ability to learn rapidly, multi-task, and adapt quickly to an ever-changing environment.
• Functions as a content expert in scheduling appointment types
• Maintains a proactive approach to problem solving
• In the absence of a modality Program Coordinator may serve as a back-up for scheduling exams

Knowledge, Skills and Abilities

• Excellent verbal and written communication skills
• Excellent customer service skills and ability to perform under pressure
• Ability to multi-task and function as an integral member of the team
• Strong organizational, problem solving and critical thinking skills
• Ability to adapt to ever-changing environment and able to toggle between multiple systems during the day
• Demonstrated flexibility and ability to take on additional responsibilities as situations require

Minimum Job Qualifications

• High school diploma required. Bachelor's degree preferred.
• At least 1 year of Imaging experience at Dana-Farber or relevant healthcare administration experience required.

License/Certification/Registration Required: None

Supervisory Responsibilities: None

Patient Contact: Yes, this position entails patient contact and communication. Methods of contact are in person and via telephone. This position includes provision of wheelchair escort services.

Special Working Conditions:

Fast-paced, clinical environment with multiple visual and auditory distractions. Ability to operate a computer, keyboard and standard office equipment required. While performing the duties of this job, the employee is occasionally required to stand; sit; walk; use hands to handle objects and office supplies; reach with hands and arms.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

EEO Poster

Pay Transparency Statement

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.

For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).

$51,000.00 - $58,200.00