IEP Coordinator

Bridges Public Charter School; Washington (District of Columbia); On-site; USD 30,307 - 35,817; Full time

Benefits offered by this job

Health benefits (medical & dental)

401(k) with 4% match

Metro pre-tax deduction

Bike racks

Staff lounge & wellness activities

Lactation room

Job summary

Bridges Public Charter School in Washington, DC is seeking an IEP Coordinator to manage and track all stages of the IEP process, coordinate testing, and maintain accurate records.

The role involves collaboration with families, teachers, and administrators to ensure compliance with district and federal guidelines, while supporting ESY and progress reporting duties.

Qualifications

• Strong organizational and time-management skills are essential.
• Experience with IEP processes, Medicaid documentation, and compliance is preferred.
• Proficiency with spreadsheets, document management systems, and office software is required.
• Ability to manage multiple deadlines and confidential records with discretion.
• Experience in special education, school administration, or compliance support is preferred.

Responsibilities

• Manage and track all stages of the IEP process from draft to finalization.
• Maintain accurate tracking to ensure deadlines and documentation compliance.
• Coordinate testing logistics, notify parents, and document results.
• Create and distribute progress reports and related communication records.
• Maintain ESY participation tracking and related communications.
• Coordinate meeting schedules and support collaboration among staff and families.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Spreadsheets

Documentation systems

Office software

IEP knowledge

Medicaid documents

Special education

Compliance

Team collaboration

Follow-up

Problem-solving

Job description

IEP Coordination

• Manage and track all stages of the IEP process, including:
  • Schedule draft due dates, pre-meetings, and IEP meetings
  • Create Letters of Invitation (LOIs)
  • Send draft IEPs, meeting reminders, finalized documents, and Medicaid forms
• Maintain accurate tracking spreadsheets to ensure IEP compliance deadlines and documentation
• Download and distribute caseload IEPs to contractors and special education teachers
• Follow up on unsigned paperwork through coordination with operations teams, families, and school staff

Student Records & Documentation

• File incoming IEPs and evaluation documents for new and transferring students
• Work with operations team in requesting educational records from previous schools and districts as it relates to SWD
• Fulfill document and records requests in a timely manner
• Maintain organized and confidential student records in compliance with district and federal guidelines

Testing Coordination

• Coordinate in-person testing logistics, including securing locations and schedules
• Contact parents to remind them of testing appointments- 1 day prior to ensure students come to school
• Communicate student absences to contractors on testing days
• Ensure testing documentation and communication are completed accurately

Progress Reports

• Create and maintain progress report tracking spreadsheets
• Open, print, organize, and distribute progress reports by class
• Save and send finalized reports to the front office
• Log parent and stakeholder contacts related to progress reporting

Extended School Year (ESY) Support

• Create and maintain ESY participation tracking spreadsheets
• Send ESY amendments, parent letters, and surveys
• Track student attendance confirmations and follow up with families as needed
• Maintain communication logs regarding ESY participation

Meeting & Staff Coordination

• Create and distribute biweekly Special Education meeting schedules for administration
• Collaborate with Sub Planner and school leadership to coordinate meeting coverage
• Support communication between special education staff, contractors, administrators, and families

Qualifications

• Strong organizational and time-management skills
• Ability to manage multiple deadlines and confidential records
• Excellent written and verbal communication skills
• Proficiency with spreadsheets, document management systems, and office software
• Experience working in special education, school administration, or compliance support preferred
• Knowledge of IEP processes, Medicaid documentation, and special education compliance preferred

Preferred Skills

• Attention to detail and accuracy
• Ability to work collaboratively with families and multidisciplinary teams
• Strong follow-up and problem-solving abilities
• Experience maintaining compliance tracking systems and communication logs

Compensation & Benefits

Salary range is $22.00 -$26.00 an hour, based on educational level, certification(s), and years of experience. Employment will be renewed according to evaluations and staff interest.

Child care and health savings plans, pre-tax deduction for Metro, bike racks, and regular staff engagement and wellness activities. Staff lounge and lactation room for nursing mothers. Health benefits (medical & dental), disability insurance, and a retirement plan: 401 (k) with a 4% match or the continuation of the DCPS retirement plan.

To ensure safety for all students, all staff members will be fingerprinted. Background checks will be conducted on all school staff prior to their service as employees. Bridges is an equal opportunity employer. We evaluate all applicants without unlawful consideration of race, religion, age, color, sex, national origin, disability, veteran status, sexual orientation, or any other basis prohibited by applicable law.