IDVA- CENTRAL OFFICE PAYROLL & TIMEKEEPING MANAGER

Illinois Comptroller; Springfield, Northern (IL, KY); Hybrid; USD 9,000 - 11,000; Full time

Job summary

Illinois Department of Veterans’ Affairs seeks a Central Office Payroll & Timekeeping Manager to lead statewide payroll, timekeeping and back wage claims programs. Under the Human Resources Director, you will certify payroll, monitor transactions and ensure compliance with laws and CBAs across the agency.

You will develop procedures, provide guidance to agency staff, and supervise a full-time team, coordinating cross-functional initiatives and training to strengthen IDVA’s payroll operations

Qualifications

• Requires four years of college education or equivalent.
• Three years of administrative experience managing payroll/timekeeping programs.
• Prefer four years in payroll/timekeeping and public sector experience.

Responsibilities

• Develops and oversees statewide payroll, timekeeping, and back wage programs.
• Supervises staff and coordinates training across IDVA.
• Provides policy guidance and ensures compliance with CBAs/MoUs.
• Reviews data on personal services costs and payroll projections.
• Coordinates technical assistance and supports field staff in payroll matters.
• Ensures accurate payroll certification and timely processing.

Skills

Payroll management

Timekeeping

Staff supervision

Public sector experience

Education

Bachelor's degree

Tools

Electronic payroll system

Electronic timekeeping system

Job description

IDVA- CENTRAL OFFICE PAYROLL & TIMEKEEPING MANAGER

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:58165
Opening Date: 09/01/2026
Closing Date: 09/16/2026
Agency: Department of Veterans' Affairs
Class Title:PUBLIC SERVICE ADMINISTRATOR - 37015
Skill Option:General Administration/Business Marketing/Labor/Personnel
Bilingual Option:None
Salary: Anticipated Starting Salary $9,000- $11,000 monthly
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:None
Merit Comp Code:Managerial Exclusion from RC063 Collective Bargaining Coverage

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Veterans’ Affairs is seeking a knowledgeable and experienced professional to serve as the Central Office Payroll & Timekeeping Manager. Under the administrative direction of the Human Resources Director, this position provides statewide leadership and oversight of IDVA’s payroll, timekeeping, and back wage claims programs. The position is responsible for developing and implementing procedures, ensuring compliance with applicable laws, policies, Collective Bargaining Agreements and Memorandums of Understanding, certifying payroll, monitoring claims and payroll-related transactions, and providing guidance on complex payroll and timekeeping matters across the agency.

Essential Functions

• Under administrative direction of the Human Resources Director, develops, establishes, implements and manages the statewide payroll, timekeeping, and back wage claims programs for the Department of Veterans Affairs.
• Serves as full line supervisor.
• Develops training curriculum for all agency staff involved in the processing of payroll,timekeeping and claims, monitoring to ensure appropriate cross-training involving all IDVA Veteran Homes areaddressed.
• Reviews, evaluates, and recommends policy changes to higher level management staff.
• Coordinates technical assistance to and advises field staff in matters pertaining to functions andactivities for which time/payroll/claims is responsible.
• Provides administrative direction and technical expertise to the HR Director by gathering data on personal servicescosts, back wage claims and future contractual projections.
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college.
• Requires three (3) years of progressively responsible administrative experience operating and managing a Payroll/Timekeeping Program in a public or business organization.

Preferred Qualifications

• Four (4) years of professional experience entering payroll and utilizing an electronic Payroll system (application software).
• Four (4) years of professional experience entering Timekeeping and utilizing and electronic timekeeping system (application software).
• Four (4) years of experience managing and/or implementing a public or business organization's Payroll functions.
• Four (4) years of experience supervising staff, assigning and reviewing work, managing time off requests, and implementing discipline.
• Two (2) years of experience evaluating, developing, and/or recommending implementation of policies and procedures.
• Two (2) years of experience participating in and responding to audits.
• Four (4) years of experience managing multiple, complex projects simultaneously.
• Three (3) years of experience ensuring compliance with Collective Bargaining Agreements (CBA's).

Conditions of Employment

• Requires ability to pass a background check.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid drivers license.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Overtime is a condition of employment, and you may have to work overtime including scheduled, unscheduled, or last-minute overtime.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Illinois Department of Veterans Affairs is a state agency designed to empower veterans and their families to thrive. We do this by assisting them in navigating the system of federal, state, and local resources and benefits, providing long-term health care for eligible veterans in our Veterans’ Homes and partnering with other agencies and non-profits to help veterans address education, mental health, housing, employment, and other challenges. A career with the Illinois Department of Veterans’ Affairs provides a rewarding and challenging opportunity for individuals. Working together, we create partnerships and experiences that engage and inspire our fellow co-workers and the veterans and their family members that we serve every day.

Benefits Package

The Illinois Department of Veterans' Affairs offers a robust benefit package including:

• Flexible work schedules in many program areas (where applicable)
• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.

Work Hours: 8:30am to 5:00pm M-F
Headquarter Location: 833 S Spring St, Springfield, Illinois, 62704
Work County: Sangamon
Email: [e-mail]
Posting Group: Leadership & Management

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: