IDT Coordinator

WelbeHealth; Pasadena (CA); On-site; USD 31,684 - 42,705; Full time

Benefits offered by this job

PTO (17 days)

Holidays observed (12)

Sick days (6)

401K savings + match

Medical insurance

Advancement opportunities

Job summary

WelbeHealth is seeking an IDT Coordinator in Pasadena to support the interdisciplinary team responsible for participant-centered care. You will assist with scheduling, prepare reports and documents, and serve as a point of contact for visitors, ensuring smooth coordination of IDT meetings.

The role emphasizes administrative expertise, attention to detail, and collaboration with the Center Director and IDT members to resolve scheduling issues and maintain compliant, high-quality care delivery.

Qualifications

• High school diploma or equivalency required.
• Minimum of two years of administrative support experience.
• Experience using Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Coordinate activities and provides administrative aid for the IDT including scheduling appointments, developing power point presentations, meeting agendas, generating reports, and data entry as needed.
• Serve as scribe for all care planning meetings and morning team meetings.
• Track all service delivery requests, participants’ hospitalizations, emergency room, and skilled nursing facility admissions and discharges.
• In partnership with the IDT, complete the monthly reassessment list to identify staff accountability and send reminders when assessments are due.
• Upload all care plans and signature pages into the EMR, and perform audits on IDT-related tasks to ensure compliance.

Skills

Administrative coordination

Scheduling

Communication

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

At WelbeHealth, each participant of our program is guided by our interdisciplinary team (IDT) - composed of clinical and non-clinical members who work cohesively to provide quality patient-centered care. Our values and participant focus lead the way no matter what.

The IDT Coordinator works closely with the Center Director and the IDT members on activities related to the IDT meetings. The IDT Coordinator assists and directs visitors when needed, and resolves interdisciplinary scheduling problems and inquiries; composes, correspondence, reports, and prepares a range of administrative documents resulting from IDT informed-choices and team meetings.

Responsibilities

• Coordinate activities and provides administrative aid for the IDT including scheduling appointments, developing power point presentations, meeting agendas, generating reports, and conducting data entry as needed
• Serve as scribe for all care planning meetings and morning team meetings
• Track all service delivery requests, participants’ hospitalizations, emergency room, and skilled nursing facility admissions and discharges
• In partnership with the IDT, complete the monthly reassessment list to identify which staff members are accountable for completing assessments and send out reminders when assessments are due
• In collaboration with the Medical Records Coordinator and Quality Improvement team, upload all care plans and signature pages into the Electronic Health Record (EMR), and perform audits on IDT-related tasks to ensure compliance

Job Requirements

• High school diploma or equivalency
• Minimum of two (2) years of administrative support experience
• Experience using Microsoft Word, Excel, and PowerPoint

Benefits

• Work/life balance – we mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days
• 401K savings + match
• Medical insurance coverage (Medical, Dental, Vision)
• Advancement opportunities - We’ve got a track record of hiring and promoting from within, meaning you can create your own path!
• And additional benefits

Compensation consists of base salary plus bonus. WelbeHealth offers a competitive total rewards package that includes a 401(k) match, comprehensive healthcare coverage, and a broad range of additional benefits. Actual compensation will be determined based on experience and relevant qualifications.

$23.23 - $30.66 USD

At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations.

Our Commitment to Diversity, Equity and Inclusion

At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition or genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law.