IDRC Administrative Coordinator

CSU Spur; Denver (CO); On-site; USD 50,000 - 60,000; Full time

Job summary

CSU Spur is seeking an IDRC Administrative Coordinator to provide essential administrative and operational support to the Infectious Disease Research Center. This role involves coordinating communication, managing schedules, and supporting leadership. Ideal candidates will have strong organizational skills and a commitment to confidentiality, contributing to a team-focused environment.

Qualifications

• Bachelor's degree or equivalent experience required.
• High level of computer proficiency.
• Experience working with diverse groups.

Responsibilities

• Provide administrative and operations support for the IDRC.
• Coordinate meetings and communications for management.
• Manage front desk responsibilities.

Skills

Organizational skills

Customer service skills

Confidentiality

Communication

Education

Bachelor’s degree or Associate’s Degree with 2 years relevant experience or High School Diploma plus 4 years relevant experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Visio

Job description

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Posting Details

Posting Detail Information

Working Title IDRC Administrative Coordinator Position Location Fort Collins, CO Work Location Position is fully in-office/in-person Research Professional Position No Posting Number 202500708AP Position Type Admin Professional/ Research Professional Classification Title Technical/Support II Number of Vacancies Work Hours/Week 40 Proposed Annual Salary Range $50,000 - $60,000 Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here.
• Explore the additional perks of working at CSU here.
• For the total value of CSU benefits in addition to wages, use our compensation calculator.
• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!
  
  

Desired Start Date Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on 06/15/2025 Description of Work Unit

The Infectious Disease Research Center (IDRC) at the foothills campus of Colorado State University is a unique and lively hub of translational biology that integrates academic research, entrepreneurial companies, and a world-class bio-manufacturing operation unified under one roof. Featuring one of the nation’s most significant infrastructures for working with high consequence pathogens, industry and academic researchers can mingle as they apply cutting edge biotechnology tools to address some of the world’s most pressing health threats. Bio-manufacturing of drugs to be used in clinical trials is performed under FDA regulated conditions within a high containment environment.

BioMARC is a contract manufacturing organization (CMO) of FDA regulated products. It was created to fill an industry need for higher containment biologic manufacturing. BioMARC is a nonprofit CMO owned and operated by CSU,and was created to translate and produce biopharmaceutical products for non-clinical, clinical, and commercial use under Biosafety level 2, 3 and Select Agent biosecurity conditions. In addition to manufacturing and testing services, BioMARC offers product and process development services, which includes the creation of development programs focused on implementing cGMP regulations and scalability issues.

Position Summary

The position will primarily provide administrative and operations support of the Infectious Disease Research Center (IDRC) and attend the front desk of the Research Innovation Center (RIC). The candidate will be responsible for cohesive communication for the IDRC and help with conference room and site management. They will assist the Directors, Associate Directors, and other upper-level IDRC management in the development, maintenance, and distribution of documents, spreadsheets, and presentations and maintain organized filing systems. This administrative coordination will include working closely with the Bio-pharmaceutical Manufacturing & Academic Resource Center (BioMARC), which is an organization within the IDRC. Responsibilities will also include the planning and coordination of meetings with IDRC/BioMARC management and clients/stakeholders/potential employees.

This position requires the individual to use discretion and maintain confidentiality of information, as appropriate, in all matters and to attend training classes as necessary to provide continuous support of these functions.

The ideal candidate will have strong organizational skills and attention to detail, learn quickly, and be able to work under moderate supervision to complete assigned tasks in a fast-paced environment.

Required Job Qualifications

• Bachelor’s degree OR Associate’s Degree with 2 years of relevant experience OR High School Diploma (or GED) plus a minimum of four years relevant experience.
• High level of computer proficiency, including Microsoft Word and Excel
• Demonstrated performance as a member of a team
• Experience interacting with diverse groups of people.
• Excellent customer service skills with demonstrated professionalism and confidentiality.
  
  

Preferred Job Qualifications

• Experience with administrative tasks including accounting principles.
• Experience in a University setting, specifically familiarity with Colorado State University systems to include Kuali Financial Systems, Oracle, TEM, TMS.
• Experience working professionally with all levels of management, clients, and stakeholders
• Experience being flexible in a fast-paced environment.
• Experience with Microsoft Visio and PowerPoint.
  
  

Essential Duties

Job Duty Category Administrative Management/Operations Oversight Duty/Responsibility

• Position will manage day to day needs of customers such as the tenants of the RIC, research occupants of the IDRC, BioMARC staff, Biosafety, and external stakeholders.
• Serve as the front desk member, answering phones, and immediately engage with all non-staff members who enter as they walk in. Helping to direct visitors, delivery, and service vendors. Be aware of what is going on at the IDRC for key personnel and events.
• Monitor the IDRC email account and triage messages to the appropriate individuals and groups.
• Maintain a current IDRC Directory of occupants and send blast emails as appropriate and requested by the Directors.
• Maintain the IDRC digital signage
• Be the point of contact for conference room coordination and reservations at IDRC as needed.
• Troubleshoot real time with building proctor and/or IDRC management to address facilities issues.
• As assigned, assist the Directors, Associate Directors, and other upper-level IDRC management in the development, maintenance, and distribution of documentation, presentations, flow charts, organization charts, protocols, and spreadsheets and maintain organized paper and e-file systems.
• Coordination, tracking and management of computer allocation and desk space for BioMARC and IDRC staff and students.
• Coordination of non-disclosure agreements and other non-monetary agreements needed by IDRC/BioMARC.
• Maintain and update BioMARC website, marketing materials, and social media.
• Other operational duties as identified by Supervisor.
  
  

Percentage Of Time 55 Job Duty Category Administrative Scheduling and Meeting Management Duty/Responsibility

• Manage events and meetings, including taking minutes.
• Coordinate with external visitors their needs to include parking, catering, adapters for presentations, ensure adequate virtual conferencing is available and properly functioning. Facilitate any needs for the presenter or the conference room users.
• Ensure data, materials, and agendas for meetings and/or presentations are prepared in an accurate, timely, and professional manner. Assist the Directors, Associate Directors, and other upper-level IDRC/BioMARC management with preparation for meetings as requested.
  
  

Percentage Of Time 35 Job Duty Category Human Resource Support Duty/Responsibility

• Assisting with the coordination/scheduling of interview candidates for new hire positions at IDRC and BioMARC. This requires professional communications with search committee members and potential candidates.
• Coordinate the hiring of new students including posting of open positions through Handshake.
• Coordination of on-boarding and off-boarding actives of staff and students. Assist management team in creating and maintaining an on-boarding and off-boarding process.
• Attend training classes as necessary to provide continuous support of these functions.
  
  

Percentage Of Time 10

Application Details

Special Instructions to Applicants

To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of Employment Pre-employment Criminal Background Check (required for new hires) Search Contact Sandra Brown, [e-mail] EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested 3 Maximum Requested 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Cover Letter
• Resume
  
  

Optional Documents

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Higher Education

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