IAC Los Angeles Administrative and Donor Relations Coordinator

Israeli-American Council; Los Angeles (CA); On-site; USD 40,000 - 70,000; Part time

Job summary

Join a dynamic team dedicated to strengthening the Israeli-American community! As an Administrative and Donor Relations Coordinator, you will play a vital role in supporting the Los Angeles Regional Director and enhancing donor engagement initiatives. This part-time position offers a unique opportunity to contribute to community events, manage donor relations, and ensure smooth administrative operations. You will be valued for your organizational skills, attention to detail, and ability to foster relationships within the community. If you are passionate about making a difference and thrive in a collaborative environment, this role is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Qualifications

• 2+ years of experience in administrative roles or donor relations, preferably in nonprofits.
• Detail-oriented with strong organizational and multitasking abilities.

Responsibilities

• Manage scheduling and communications for the Regional Director.
• Maintain donor database and prepare acknowledgment letters.
• Provide logistical support for community events and programs.

Skills

Administrative Support

Donor Relations

Event Coordination

Problem-solving

Interpersonal Skills

Organizational Skills

Bilingual (Hebrew and English)

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Nonprofit Management

Bachelor’s degree in Communications

Tools

HubSpot

Microsoft Office Suite

Job description

About the Israeli American Council:

The mission of the Israeli-American Council (IAC) is to build an engaged and united Israeli-American community that strengthens the Israeli and Jewish identity of our next generation, the American Jewish community, and the bond between the peoples of the United States and the state of Israel.

Job Purpose:

The Administrative and Donor Relations Coordinator will provide administrative support to the IAC Los Angeles Regional Director and team, ensuring efficient operations and contributing to donor engagement initiatives. This role combines organizational support and donor relations. It is a 20-hour-per-week position, and the Administrative and Donor Relations Coordinator will report to the Los Angeles Regional Director.

Key Responsibilities:

Administrative Support:

1. Manage scheduling, meetings, and communications for the Regional Director.
2. Maintain and organize office systems, supplies, and records.
3. Coordinate logistical arrangements for events, programs, and meetings, including venue bookings and materials preparation.
4. Support team members with administrative needs as required.

Donor Relations:

1. Maintain and update the donor database (HubSpot) with accurate records of contributions and engagement activities.
2. Prepare donor acknowledgment letters, thank-you notes, and other correspondence in a timely manner.
3. Support the organization and execution of donor events, including invitations, RSVPs, and logistics.
4. Assist in preparing donor reports and tracking fundraising goals.
5. Act as a point of contact for donor inquiries, providing excellent customer service and ensuring prompt follow-up.

Event Coordination:

1. Provide administrative and logistical support for community events and programs, ensuring a seamless experience for attendees.
2. Work with the team to prepare event materials, track registrations, and manage post-event follow-up.

Communications:

1. Draft and proofread correspondence, presentations, and reports.
2. Collaborate with the communications team to ensure consistent messaging in donor and event-related materials.

Skills/Qualifications:

1. Bachelor’s degree in Business Administration, Nonprofit Management, Communications, or a related field preferred.
2. 2+ years of experience in administrative roles or donor relations, preferably in a nonprofit environment.
3. Experience with donor databases, specifically HubSpot, is preferred.
4. Proficiency in Hebrew and English (Speaking, reading, writing).
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.
6. Detail-oriented with strong problem-solving skills.
7. Ability to work both independently and collaboratively in a fast-paced environment.
8. Strong organizational and multitasking abilities.
9. Excellent interpersonal skills.
10. Good operational & administrative management.
11. Ability to get along with all levels within the organization.
12. Ability to handle sensitive and confidential information with discretion.
13. Positive and proactive attitude with a passion for learning.

Work Schedule:

1. This role may require occasional evening or weekend hours to support events and activities.

Full-time employees working 20 plus hours per week shall be eligible for insurance benefits (medical, dental, vision, & life) following the new hire waiting period.