(Hybrid) Student Services Coordinator - WVU Hub

Davita Inc.; Morgantown (WV); On-site; USD 45,000 - 60,000; Full time

Job summary

West Virginia University is seeking a Student Services Coordinator to provide essential services to students, families, and alumni. This full-time position involves counseling on various academic and financial areas while fostering a supportive and balanced work environment. The candidate will also assist in developing educational programs and managing service inquiries, playing a key role in enhancing student experience at WVU.

Benefits

Generous benefits package

401(a) retirement savings plan

Wellness programs

Paid holidays and annual leave

Qualifications

• Minimum three years in a fast-paced, customer service environment.
• Experience using complex databases.
• Ability to work with diverse populations.

Responsibilities

• Counsel students and families on admissions, financial aid, and student records.
• Manage service-related inquiries using professional techniques.
• Develop crisis intervention strategies and resolve complex problems.

Skills

Customer Service

Analytical Skills

Communication

Problem-Solving

Organizational Skills

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Description

The WVU Hub at West Virginia University is currently accepting applications for a Student Services Coordinator.

About the Opportunity

This position provides a comprehensive program of services to WVU students, families and alumni by means of the WVU Hub.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week


• 13 paid holidays (staff holiday calendar)


• 24 annual leave (vacation) days per year or more based on years of service (employee leave)


• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)


• WVU offers a range of health insurance and other benefits.


• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.


• Wellness programs

What you'll do:

• Counsels (in-person, telephone and email) students and other customers with expertise in the following areas: admission, cashiers, collections, financial aid, scholarships, student employment, registration, student records and student accounts.
  


• Employs professional judgment and independent decision-making skills to meet service needs within established policies and procedures.
  


• Manages all service-related inquiries (in person, fax, email, mail and web) using professional counseling techniques and client-focused service methods.
  


• Analyzes status of student records using in-depth knowledge of university policies and procedures.
  


• Resolves complex problems. Develop and implement crisis intervention strategies.
  


• Manages conflicts and resolves complaints. Documents causes and solutions and works with appropriate staff to develop prevention strategies. Makes expert referrals as needed.
  


• Participates in the management of the WVU Hub by performing duties including but not limited to the following: (1) mentoring newly hired representatives and (2) assisting with the hiring, training and supervision of Peer (student) Advisors.
  


• Participates in the design, development and implementation of service (educational) programs for students and other constituents. Coordinates proactive service efforts in the areas of admissions, financial aid, registrar and student accounts to improve student recruitment, retention and graduation.
  


• Is available for travel and present at WVU events including but not limited to high school financial aid nights, recruitment trips and on campus speaking engagements.
  


• Participates in the design, development and implementation of web, phone and other technology-based self-service tools.
  


• Other duties as assigned by leadership of the WVU Hub and SFS.

Qualifications

• Bachelor's degree


• A minimum of three (3) years of experience involving:
  
  
  
  • Working in a fast-paced, high volume customer service environment
  
  
  • Computer experience using programs such as Word, Excel, PowerPoint and complex databases
  
  
  
  


• Any equivalent combination of related education and/or experience will be considered.


• All qualifications must be met by the time of employment.

Knowledge, Skills, and Abilities

• Ability to serve customers graciously, quickly and accurately exhibiting professionalism at all times
  


• Excellent oral and written communication skills
  


• Ability to communicate and interact effectively with people of all ages and diverse backgrounds
  


• Ability to understand and follow complex instructions
  


• Strong mathematical, analytical and problem-solving skills
  


• Ability to multi-task and work effectively in a fast-paced, service-oriented environment
  


• Accuracy and attention to detail are essential
  


• Strong organizational skills and the ability to establish priorities
  


• Ability to practice and maintain confidentiality
  


• Team player who works well with others
  


• Demonstrated ability to be creative and think outside the box
  

Preferred Qualifications

• Master's degree


• Experience working in a counseling or advising role in higher education
  


• Experience using complex computer information systems and/or relational databases to analyze data necessary to resolve issues


• Experience with the Banner Student Information system

Requirements

• Must be able to obtain and maintain access to work related databases such as, but not limited to, NSLDS, FAA Access, COD, etc.

About WVU

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.

Job Posting:Jun 2, 2025

Posting Classification:Non-Classified

Exemption Status:Exempt

Benefits Eligible:Yes

Schedule:Full-time