Hybrid Remote Medical Records Specialist II

UNAVAILABLE; Tacoma (WA); Hybrid; USD 41,000 - 46,000; Full time

Benefits offered by this job

12 paid holidays

3 weeks vacation

Medical, Dental, Vision

Job summary

Catholic Community Services, Family Behavioral Health seeks a Medical Records Specialist II to support the medical records team. The role handles requests, redacts sensitive data, and logs activity while ensuring HIPAA compliance across sites and remote work.

The position emphasizes accuracy, privacy, and teamwork within a mission-driven organization. Based primarily remotely with some travel to FBH sites, the role supports documentation quality, risk mitigation, and system-wide improvements in

Qualifications

• A college degree in human services or a related field.
• Two years' administrative support experience working in an office with progressively increasing duties.
• Experience overseeing healthcare records, documentation, and database systems in a medical setting.
• Experience providing consistent professional screening/customer service.
• Strong computer skills especially in Microsoft Office 365 Suite.
• Ability to manage a wide range of office equipment integrated with a large computer network, including phones, faxing, copying, printing etc., in a busy modern office environment.
• Excellent written and oral communication skills.
• Excellent interpersonal and organizational skills.
• Must have reliable transportation, valid driver's license, auto registration and automobile
• Must have an acceptable driving record per CCS' driving policy (required to provide current driving abstract).
• Applicants must successfully pass required background checks prior to an offer of employment
• Ability to work both independently and as a member of a
• Support and uphold the mission, beliefs and values of Catholic Community Services and Catholic Housing
• Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural

Responsibilities

• Receive and process medical records requests for all FBH site staff, external agencies, and authorized individuals in accordance with FBH policies and HIPAA regulations.
• Redact sensitive information from clinical documents to ensure confidentiality and compliance.
• Track and maintain timelines for records requests, maintaining accurate logs of open and completed record requests.
• Prioritize and manage workload effectively to meet deadlines and respond to urgent requests.
• Ensure all redacted and released documents are properly stored in client electronic health records.
• Work in conjunction with FBH Medical Records Team to provide guidance to site staff on documentation release procedures and confidentiality standards.
• Interact with FBH staff, allied community agencies, clients, and other stakeholders as necessary to fulfill job duties
• Medical Record Privacy and Confidentiality: Responsible for upholding a culture of privacy and security in a highly confidential work environment.
• Complies with all CCSWW policies and procedures that involve access to and safeguarding of client Protected Health Information.

Skills

Excellent written and oral commmunic

Interpersonal skills

Organizational skills

Customer service

Multi-tasking

Education

Bachelor's degree in psychology, human services or related field

Tools

Microsoft Office 365 Suite

Electronic Medical Records (EMR) systems

Job description

Catholic Community Services, Family Behavioral Health seeks a Medical Records Specialist II to support the medical records team. The role handles requests, redacts sensitive data, and logs activity while ensuring HIPAA compliance across sites and remote work.

The position emphasizes accuracy, privacy, and teamwork within a mission-driven organization. Based primarily remotely with some travel to FBH sites, the role supports documentation quality, risk mitigation, and system-wide improvements in