Hybrid Project Analyst - Program & Coordination Lead

LeadStack Inc.; Pomona (CA); Hybrid; USD 103,320,000 - 118,474,000; Full time

Job summary

LeadStack Inc. is an award winning, one of the nation's fastest growing, certified minority owned (MBE) staffing services provider of contingent workforce.

As a recognized industry leader in contingent workforce solutions and Certified As a Great Place to Workwe're proud to partner with some of the most admired Fortune 500 brands in the world. The Analyst – Program/Project 3 role in Pomona, CA, is a 18-month contract hybrid position.

Qualifications

• 5+ years of project support, project coordination, or project management support experience.
• Strong organizational and time management skills; able to manage multiple priorities and deadlines at once.
• Experience coordinating activities across large cross-functional teams and diverse stakeholder groups.
• Experience preparing project status reports, governance materials, meeting documentation, and executive presentations.
• Experience tracking and coordinating project risks, issues, action items, decisions, and change management activities.
• Experience maintaining project documentation, records, document libraries, and controlled files.
• Strong written and verbal communication skills; able to facilitate coordination across multiple organizations.
• Proficiency with Microsoft Office, including Excel, PowerPoint, Teams, SharePoint, and Microsoft Project.
• Ability to analyze project information and present findings, recommendations, and status updates to project teams and leadership.

Responsibilities

• Support large, multidisciplinary project teams by facilitating communication and coordination across all stakeholders, serving as a reliable liaison for internal and external organizations.
• Coordinate and facilitate project meetings, track action items, and follow up with team members to keep commitments, deliverables, and project milestones on track.
• Gather project updates from cross-functional stakeholders and consolidate information for project managers and leadership.
• Prepare project status reports, governance materials, and executive presentations to support project reviews and management decision-making.
• Maintain project documentation, records, trackers, and document libraries to ensure accurate information, version control, and compliance.
• Facilitate project risk management activities, including risk identification, maintaining risk registers, tracking mitigation actions, and supporting risk reporting.
• Support large regulatory and licensing efforts by coordinating environmental deliverables, agency comment tracking, stakeholder responses, permitting activities, and related project documentation.
• Coordinate change requests, approvals, and governance activities to support project execution and compliance.
• Support project invoicing activities, including invoice tracking, routing, status monitoring, and coordination with project teams for timely processing and payment.
• Analyze project information and prepare summaries, reports, and recommendations to help project teams proactively address issues and make informed decisions.

Skills

Project coordination

Meetings coordination

Cross-functional

Documentation

Risk management

Executive presentations

Microsoft Office

Communication

Project tracking

Education

High School Diploma

Tools

Microsoft Excel

PowerPoint

Microsoft Project

SharePoint

Job description

LeadStack Inc. is an award winning, one of the nation's fastest growing, certified minority owned (MBE) staffing services provider of contingent workforce.

As a recognized industry leader in contingent workforce solutions and Certified As a Great Place to Workwe're proud to partner with some of the most admired Fortune 500 brands in the world. The Analyst – Program/Project 3 role in Pomona, CA, is a 18-month contract hybrid position.