Hybrid Litigation Legal Secretary (2 onsite / 3 remote)

Burke, Williams & Sorensen, LLP; Oakland (CA); Hybrid; USD 95,000 - 115,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) retirement savings plan

Paid time off

Commuter benefits

Job summary

Burke, Williams & Sorensen LLP in the San Francisco Bay Area seeks multiple litigation legal secretaries to support attorneys across all phases of litigation. Positions are full-time, non-exempt, 7.5 hours per day with a hybrid on-site/home schedule.

Responsibilities include drafting and proofreading pleadings, maintaining calendars, time-entry, coordinating with billing, and preparing for hearings and trials. The firm supports growth and offers a comprehensive benefits package.

Qualifications

• High school diploma required; Bachelor’s degree preferred.
• Minimum of five years of legal secretary experience, preferably supporting senior-level attorneys.
• Prior experience in Litigation is highly desirable.
• Experience with filing under seal, filing in Appellate Court, and filing in Supreme Court is a plus.
• Proven track record of strong customer service skills.
• Clear and effective written and verbal skills.
• Trial experience preferred.
• Excellent organizational skills with the ability to multitask and meet deadlines in a high-pressure environment.
• Ability to work independently as well as collaboratively, demonstrating strong problem-solving skills.

Responsibilities

• Provide secretarial and administrative support to three to four attorneys, including owners, non-equity partners, and associates.
• Provide backup support to other secretaries during planned and unplanned absences.
• Draft, proofread, and revise various documents, including pleadings, correspondence, memoranda, letters, emails, and investigation reports.
• Exercise strong judgment and maintain confidentiality.
• Timely file documents with various courts and administrative bodies, including electronic filing where applicable.
• Assist with preparation for meetings, depositions, hearings, mediations, trials, and other proceedings.
• Review incoming mail and correctly route it to appropriate parties, including attorneys and the Firm’s Calendaring/Docketing Department.
• Review and maintain electronic case and administrative files.
• Maintain assigned attorneys’ calendars to track meetings, hearings, depositions, court dates, and other due dates, as well as maintain attorneys’ contacts.
• Enter attorneys’ time according to Firm billing practices as requested. Additionally, coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements and invoicing of clients.
• Create New Client Matter Memos, including tracking the status of each.
• Prepare check requests and coordinate payment to vendors as necessary.
• Assist with travel arrangements and prepare and track expense reimbursements.
• Ability to work overtime as needed.
• Other duties and responsibilities as assigned.

Skills

Legal secretary experience

Time management

Communication skills

Attention to detail

Independent and collaborative work

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Adobe Acrobat

NetDocs

Best Authority

CompuLaw/ProLaw

Aderant

Job description

Burke, Williams & Sorensen LLP in the San Francisco Bay Area seeks multiple litigation legal secretaries to support attorneys across all phases of litigation. Positions are full-time, non-exempt, 7.5 hours per day with a hybrid on-site/home schedule.

Responsibilities include drafting and proofreading pleadings, maintaining calendars, time-entry, coordinating with billing, and preparing for hearings and trials. The firm supports growth and offers a comprehensive benefits package.