Hybrid Legal Assistant - Contracts & Compliance

Accreditation Council for Graduate Medical Education; Austin (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Hybrid work model

Competitive pay

401(k) with employer match

Mental health resources

Job summary

Thrive Pet Healthcare is hiring a full-time Legal Assistant in Austin, TX to support the Legal Operations Manager and the corporate legal team.

Hybrid (in office Tuesday, Wednesday and Thursday) and located in Austin. You will draft legal documents, manage calendars, coordinate signatures, and help organize digital files across our contract management system.

You will interact with stakeholders nationwide to improve processes and ensure timely handling of legal and administrative tasks.

Qualifications

• Associate’s degree or equivalent work experience in a field that develops the skills required for the functions and responsibilities of the position.
• Excellent communication skills, both written and spoken.
• Strong grammatical skills, demonstrated through the creation of work product and accurate and thorough proofreading of the work product of others.
• Meticulous attention to detail.
• Strong organizational skills and ability to leverage technology to organize information.
• Ability to handle private, sensitive, and confidential information appropriately, acting with integrity and discretion.
• Proficiency in Microsoft Office suite.
• Ability to multitask, prioritize, and meet deadlines.
• Ability to work independently and within a team environment.

Responsibilities

• Draft legal documents from form templates, coordinate and track through execution lifecycle, including internal review, signature collection, filing, distribution, and record retention.
• Maintain litigation calendar, track court dates/deadlines.
• Assist with coordination and organization of information for discovery responses and other legal requests.
• Coordinate scheduling of meetings.
• Assist with maintaining and organizing digital files; including access and project management within contract management system.
• Assist in managing shared email inboxes by reviewing, responding to, organizing, tracking and appropriately escalating messages.
• Assist with gathering and organizing information for personnel files in response to subpoenas.
• Coordinate the collection of required electronic and wet signatures on legal and administrative documents, ensuring accuracy and timely processing.
• Prepare, package, and send outgoing mail/courier, including tracking and confirming receipt, when necessary.
• Prepare and submit check request for payments, as needed.
• Prepare accurate and complete meeting notes, either directly or distilling key information from meeting transcripts.
• Utilize legal and business technology to maximize efficiency in daily tasks.
• Collaborate with Legal Operations Manager and other department leaders to assist in implementing of legal and business technical applications.

Skills

Communication

Grammar

Attention to detail

Organization

Microsoft Office

Multitasking

Teamwork

Discretion

Education

Associate degree or equivalent

Tools

Contract management system

Job description

Thrive Pet Healthcare is hiring a full-time Legal Assistant in Austin, TX to support the Legal Operations Manager and the corporate legal team.

Hybrid (in office Tuesday, Wednesday and Thursday) and located in Austin. You will draft legal documents, manage calendars, coordinate signatures, and help organize digital files across our contract management system.

You will interact with stakeholders nationwide to improve processes and ensure timely handling of legal and administrative tasks.